Find administrative coordinator Jobs in ireland

Administrative Assistant / HR & Project Support Coordinator
Dal Riada Language Centre —Kilmacanoge, County Wicklow
- €40,000 a year
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Employee assistance program
- Sick pay
Quick apply
20h
Operations Coordinator – Cavan - Full Time, Office Based
McBreen Environmental Drain Services Ltd —Cavan, County Cavan
- From €33,000 a year
- Full-time
- English
- Microsoft Office
- No degree
Quick apply
5d
Operations & Systems Coordinator
Hogan and Keane Consultancy —Remote
- €30,000–€40,000 a year
- Remote
- Sales
- Salesforce
- Organisational skills
- Work from home
- Sick pay
Quick apply
Learning Coordinator
BAM Civil —Kildare, County Kildare
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
1d
Ambulance Dispatcher / Scheduling Coordinator
Medicore Medical Services —Blanchardstown, County Dublin
- €29,000–€35,000 a year
- Weekend availability
- Administrative experience
- No degree
- IT
- Annual leave
Quick apply
Administrative Coordinator
MKO —NUIG, County Galway
- Administrative experience
- IT
- Computer skills
Quick apply
9d
Leasing Compliance Coordinator (Maternity Cover, 12 Months)
I-RES —Sandyford, County Dublin
- From €40,000 a year
- Hybrid work
- Microsoft Excel
- Analysis skills
- No degree
- Wellness program
Quick apply
Client Care Coordinator (Scheduler full time)
Heritage Homecare —Dublin, County Dublin
- €35,000 a year
- Full-time
- English
- No degree
- Free parking
- Annual leave
Quick apply
Marketing Coordinator
Bewley's Tea & Coffee Ltd —DUBLIN 17, County Dublin
- €32,000–€38,000 a year
- Full-time
- Hybrid work
- Marketing
- Social media management
- Microsoft Office
- Employee assistance program
- Employee discount
Quick apply
7d
Project Coordinator
Leinster Land Developments Ltd —Trim, County Meath
- Full-time
- Project management
- Bachelor's degree
- Budgeting
Quick apply
Early Careers Coordinator
BAM Civil —Kildare, County Kildare
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
5d
Administration & Support Coordinator
Advanced Micro Devices, Inc —Dublin, County Dublin
- Microsoft Powerpoint
- In-person
14d
Travel & Administration Coordinator
DECI Ltd —Naas, County Kildare
- €27,000–€32,000 a year
- Full-time
- Customer service
- Microsoft Office
- No degree
- Annual leave
- Sick pay
Quick apply
1d
Administrative Coordinator
Eurofins Ireland PSS —Youghal, County Cork
- Part-time
- Communication skills
- Free parking
- Annual leave
Quick apply
Practice Operations & Improvement Coordinator
Conall Dunne & Company —Letterkenny, County Donegal
- €30,000–€35,000 a year
- Full-time
- Hybrid work
- In-person
- Communication skills
- Sick pay
Quick apply
2d
Course Coordinator & Office Administration
National Training Solutions Ltd —Navan, County Meath
- €28,000–€32,000 a year
- Full-time
- Microsoft Office
- Project management
- Computer skills
- Employee discount
Quick apply
14d
Office Administrator/Customer Service Assistant
LCM Environmental Services Ltd —Macroom, County Cork
- Full-time
- Microsoft Word
- Microsoft Excel
- English
- Employee assistance program
- Employee discount
Quick apply
9d
Revenue Operations Coordinator
Peak Technologies —Clonmel, County Tipperary
- Full-time
- In-person
Quick apply
Operations Administrator
Applied Materials —Leixlip, County Kildare
- €30,400–€41,800 a year
- Full-time
- Microsoft Excel
- Communication skills
Administrator
Veolia Water Ireland Limited —County Kilkenny
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
7d

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Administrative Assistant / HR & Project Support Coordinator

Dal Riada Language Centre
Kilmacanoge, County Wicklow

Quick apply

Job details

Permanent | Full-time
€40,000 a year
20 hours ago

Benefits

Bike to work scheme
Company pension
Employee assistance program
Sick pay
On-site parking

Qualifications

Microsoft Word
Spanish
Microsoft Excel
Financial auditing
Trello
Microsoft Office
Administrative experience
Leaving certificate
Human resources
Organisational skills
Project management software
Communication skills
Time management

Full job description

Are you passionate about the formation of youth, who are our future, but prefer to take a "behind-the-scenes" role in that mission? Oak Ireland is a Catholic boarding school, where students aged 12-15 come for a year, with two campuses: Woodlands (for girls) and Dublin Oak (for boys). Our goal? To give them a 360 formation which focuses on spiritual, intellectual, and human formation to prepare them for their future. In your role as
Administrative Assistant / HR & Project Support Coordinator, you will be supporting that very mission, so if you like the sound of it, please apply!

POSITION:
Administrative Assistant / HR & Project Support Coordinator – fully in-person

REPORTING TO: Finance Manager and Business Manager

Hours: 40 hours per week

Hourly Rate: €40,000 per annum

Requirements:

Proficient in Microsoft Office and administrative systems, especially in Word & Excel (may be tested as part of interview)
Previous experience in an administrative, finance, HR, or project support role preferred.
Ability to work to tight deadlines in a pressured environment
Ability to handle confidential information professionally and discreetly.
Strong communication and interpersonal skills.
Ability to multitask, prioritise workload, and work independently in a fast-paced environment.
Reliable, professional, and approachable.
While it sounds cliché, excellent communications and organisational skills and attention to detail are essential
Full clean Irish Driving licence
Garda vetting check

Desirable:

Spanish a plus for phone calls with parents of students, and with head office
Familiarity with HR/time management systems such as Bizimply
Familiarity with project management software or task-tracking tools such as Asana, Monday.com, Trello, Microsoft Planner, or similar platforms

Overview:

The Administrative Assistant / HR & Project Support Coordinator has overall responsibility for helping the Finance and Business Managers in different areas.

Administrative assistance

Ensuring that student charges are tracked and up-to-date and that parents/students provide payments in a timely manner
Responsible for internal purchasing process and ensuring that the process is respected
Helps Finance Manager prepare monies for student outings and trips
Ensures staff provide receipts for company expenses
Liaise with other departments/suppliers on discrepancies & issues
Assist with year-end, supporting documentation for Audit, including liaising with head office
Handling supplier queries and parents queries
Follow up with families for payments
Work closely with Finance and Business managers and support them with tasks they may delegate
Ensuring all filing and documentation is kept up-to-date and in order
Maintain and update student insurance records

HR admin assistance

Issue contracts and onboarding documentation, as per terms determined by the Business Manager
Ensure all employee files are kept up-to-date, tracking elements like birthdays, training, work permits, etc.
Ensure timecards are approved by managers in the company's time management system

Project coordination

Assist the business manager with coordination of projects, including tracking tasks within a pre-determined timeframe, to ensure they are done on time
Coordinate meetings between the business manager and architects/building contractors
Maintain organised records of project expenses, invoices, contracts, correspondence, etc.

Best of luck with your application!

Pay: €40,000.00 per year

Benefits:

Bike to work scheme
Company pension
Employee assistance program
On-site parking
Sick pay

Education:

Leaving Certificate (required)

Experience:

Administrative: 3 years (preferred)

Language:

Spanish (preferred)

Licence/Certification:

Irish Driving Licence (preferred)

Work authorisation:

Ireland (required)

Work Location: In person

Quick apply

Refine Your Search

administrative coordinator jobs in ireland

Administrative Assistant / HR & Project Support Coordinator

Operations Coordinator – Cavan - Full Time, Office Based

Operations & Systems Coordinator

Learning Coordinator

Ambulance Dispatcher / Scheduling Coordinator

Administrative Coordinator

Leasing Compliance Coordinator (Maternity Cover, 12 Months)

Client Care Coordinator (Scheduler full time)

Marketing Coordinator

Project Coordinator

Early Careers Coordinator

Administration & Support Coordinator

Travel & Administration Coordinator

Administrative Coordinator

Practice Operations & Improvement Coordinator

Course Coordinator & Office Administration

Office Administrator/Customer Service Assistant

Revenue Operations Coordinator

Operations Administrator

Administrator

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