Application are invited for the position of Theatre Administrator and Verifier.
This role is on a temporary basis (6-12 months) working full time (37 hours per week)
Role Summary: The post holder will be responsible for the organisation and efficient running of the theatre office in addition to verifying theatre cases.
Responsibilities:
- Compile theatre list each week according to Theatre Schedule, Admissions and Same Day Surgery
- Liaise with Consultant Surgeons, Anaesthetists, Surgeons Secretaries re list information and list requirements
- Update as necessary theatre lists with emergency cases and relevant information
- Assisting Theatre Sisters in day to day running of the Theatre Department
- Attend and minute departmental meetings/progress report meetings.
- Inform Theatre Sisters, Theatre Staff & Consultant Surgeons of Changes or Information during the day as changes occur
- Cross cover verifying role for annual leave.
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Book accommodation for on call theatre staff.
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Book radiographer for cases under instruction of nurse.
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Phone Duties Including noting all queries that come in by telephone and liaising with relevant party
- Administration Duties including off duty, letters to relevant parties, information bulletins, policies consultant preferences and costings as requested
- Greeting Theatre Visitors and directing them as appropriate
- Organising lockers, fobs, and relevant information for all new Consultants & Theatre Staff on arrival
- Ensure that a sufficient stock of stationary and theatre documentation booklets etc. is available in the Theatre Department.
- Confirm that all theatre cases are correct and completely documented and that all cases are "verified" within the system in a timely manner.
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Ensure that all documents are electronically signed by the end of each day
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Perform daily charge reconciliation to ensure all charges generated the previous day, arrive in the Billing module
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Maintain and apply coding for each case as it occurs
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Maintain all records relating to implantable items
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Maintaining the Meditech database on a daily basis to ensure the smooth running of the Theatre utilization reports
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Maintain OR/MM Dictionaries - in terms of flagging any implants on the OR side for tracking.
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Provide backup coverage for the Scheduler and the Stores / Theatre HCA
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Participate in audits
- Providing the first level of system support as problems are reported by the Theatre staff
- Working as a liaison between IT and the Theatre as problems are identified
Any other duties as assigned by the Theatre Manager
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The Candidate:
- Business qualification - desirable
- Ideally 5 years relevant administration experience in a healthcare setting.
- Excellent numeracy, communication and organisational skills
- Computer skills - e.g. Excel, Word, PowerPoint, Publisher
- Understanding of general medical terminology
- Previous experience with Meditech patient information system (Desirable)
Closing date for receipt of applications is: Monday, June 08th 2026 at 4.30 pm.
Blackrock Health Galway Clinic is an Equal Opportunities Employer.
