Find Senior property administrator Jobs in Dublin, D

Property Services Administrator
Tuath Housing Association —Dublin, County Dublin
- €30,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
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- Full-time
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- Annual leave
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Turner & Townsend —Dublin, County Dublin
- Full-time
- Engineering
- Bachelor's degree
- Business
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Property Services Administrator

Tuath Housing Association -
Dublin, County Dublin

Quick apply

Job details

Permanent | Full-time
€30,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Office
Administrative experience
Communication skills

Full job description

JOB DESCRIPTION: PROPERTY SERVICES ADMINISTRATOR

LOCATION: DUBLIN

CONTRACT: PERMANENT- 37 HOURS PER WEEK

RESPONSIBLE TO: PROPERTY SERVICES MANAGER

Job Summary

The Property Services Administrator is responsible for providing comprehensive administrative support across the Property Services Department.

The role requires a highly organised, detail oriented individual with strong administrative, coordination, and communication skills. The successful candidate will support internal teams, contractors, and tenants to ensure high quality service delivery and effective operational performance.

Key Responsibilities

Safety & Compliance Administration

Maintain accurate records of all statutory safety checks across the housing stock.

Monitor and track compliance activities using internal systems.

Raise work orders/job tickets following inspections, audits, and compliance checks.

Maintain up-to-date compliance registers and ensure certification documentation is correctly stored.

Assist in preparing documentation for audits and regulatory inspections (e.g. AHBRA, HSA, Fire Authority).

Support the preparation of compliance reports for senior management and the Board.

Record contractor performance and response times relating to compliance activities.

Contracts, Procurement & Property Services Support

Assist with procurement Related administration for works, goods, and services.

Maintain schedules of ongoing works, including contractor details, timelines, and responsible staff.

Input and maintain property-related data.

Assist in the preparation of reports, presentations, and documentation for stakeholders.

Coordination & Customer Liaison

Act as a key point of contact for tenants, contractors, and staff regarding property works and compliance activities.

Coordinate access for inspections, servicing, and planned or reactive works.

Communicate with tenants via phone, email, SMS, or post regarding scheduled works and compliance checks.

Follow up on missed appointments or access issues with tenants and contractors.

Undertake post-works surveys and gather tenant feedback.

General Administration

Provide day to day administrative support.

Attend meetings, take minutes, and maintain records.

Organise meetings, book rooms, and coordinate facilities.

Use software tools such as Microsoft Word, Excel, Outlook, PowerPoint, and internal systems.

Maintain accurate records in line with GDPR requirements, including contractor data.

Organisational & Corporate Responsibilities

Promote the organisation positively in all activities.

Collaborate effectively with colleagues, regional offices, and external stakeholders.

Maintain strong working relationships across teams and partner organisations.

Adhere to all company policies and procedures.

Health & Safety Responsibilities

Carry out all duties in a safe manner in accordance with the organisation's Health and Safety Policy.
Ensure awareness of risk assessments and safe working practices.
Support a culture of safety and compliance across all activities.

Key Skills & Attributes

Strong organisational and administrative skills

High attention to detail and accuracy

Excellent communication and interpersonal skills

Ability to manage multiple tasks and priorities

Proficiency in Microsoft Office and database systems

Ability to work collaboratively and proactively

Flexible and adaptable approach

This job description is not definitive or restrictive and will be subject to periodic review in the light of developments.

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