The Role
The Operations Administrator will work closely with the Business Owners & Operations to coordinate projects, maintain documentation, communicate with subcontractors and clients, and support the smooth running of the business. This is a varied role with the opportunity to grow as the company expands. This is primarily a part-time office-based role in Ballymount, Dublin 12.
Key Responsibilities
Project Administration
- Set up and maintain project records.
- Upload and organise project documentation.
- Track project progress and outstanding actions.
- Maintain digital filing systems.
Client & Contractor Coordination
- Arrange appointments and site visits.
- Communicate with clients and subcontractors.
- Chase outstanding certificates and paperwork.
- Assist with contractor onboarding.
Systems & Operations
- Maintain the company's project management system.
- Update project boards and databases.
- Support the management of client and subcontractor records.
- Assist with developing and improving office processes.
General Office Support
- Maintain office organisation and administration.
- Assist with ad hoc operational tasks.
Skills & Experience
The ideal candidate will be:
- Highly organised.
- Comfortable working with Microsoft Office.
- Confident dealing with clients and contractors.
- Able to manage multiple priorities.
- Proactive and solutions focused.
- Keen to learn new systems and processes.
- Experience in administration, construction, property, engineering, or project coordination would be an advantage.
Pay: €15.00-€20.00 per hour
Benefits:
Work Location: In person
