Find Team coordinator Jobs in County Galway

Property Administrator & Operations Coordinator
5SRE - 5 Star Real Estate - O'Dowd & Larkin —Galway, County Galway
- €28,300–€42,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
2h
Project Co-ordinator
Calasanctius College —Oranmore, County Galway
- €14.50–€21.00 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
9d
Operations and Scheduling Coordinator
Killary Adventure Company —Leenaun, County Galway
- From €120 a day
- Full-time
- Hospitality
- Microsoft Excel
- English
Workplace Services Coordinator
MathWorks —Galway, County Galway
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Activities Coordinator
Brampton Care & Rehabilitation Centre —Oranmore, County Galway
- €15–€16 an hour
- Full-time
- No degree
- Rehabilitation centre
- Communication skills
Quick apply
Document Controller
Glanua —Loughrea, County Galway
- Full-time
- No degree
- SharePoint
- Annual leave
- Employee assistance program
Quick apply
Metering Coordinator
GMC Utilities Group —Tuam, County Galway
- Full-time
- Microsoft Office
- Analysis skills
- No degree
Quick apply
Team Leader
Corlann —Clarinbridge, County Galway
- Full-time
- Nursing
- English
- No degree
- Annual leave
6d
Driver/Porter
Corlann —Gort, County Galway
- €36,651–€45,939 a year
- Part-time
- Annual leave
11d
Support Worker
Corlann —Ballinasloe, County Galway
- €34,881–€48,434 a year
- Weekend availability
- English
- No degree
- Annual leave
11d
Senior Instructor/Supervisor
Corlann —Gort, County Galway
- €41,431–€55,805 a year
- Part-time
- English
- No degree
- Leadership
- Annual leave
11d
Fertility Care Coordinator
ReproMed —Galway, County Galway
- Full-time
- English
- Clinic
- Communication skills
- Employee assistance program
Quick apply
11d
Instructor/Supervisor
Corlann —Ballinasloe, County Galway
- €36,291–€52,406 a year
- Weekend availability
- English
- Communication skills
- Annual leave
8d
Team Manager (Disability Services)
Corlann —Oranmore, County Galway
- Weekend availability
- Nursing
- Management
- English
- Annual leave
6d
Design Co-ordinator
Glanua —Loughrea, County Galway
- Full-time
- Microsoft Office
- No degree
- Organisational skills
- Annual leave
- Employee assistance program
Quick apply
Health Care Assistant
Flannery's Nursing Home —Abbeyknockmoy, County Galway
- €15–€16 an hour
- Part-time
- First Aid Certification
- No degree
- Higher certificate
Quick apply
1h
Healthcare Assistant - Loughrea
Irish Wheelchair Association —Loughrea, County Galway
- €16.22–€18.03 an hour
- Part-time
- Customer service
- English
- No degree
- Annual leave
- Employee assistance program
Quick apply
Social Care Worker
Corlann —Gort, County Galway
- €41,260–€57,789 a year
- Weekend availability
- English
- Leadership
- Annual leave
11d
Healthcare Assistant - Tuam
Irish Wheelchair Association —Tuam, County Galway
- €16.21–€18.03 an hour
- Part-time
- Customer service
- English
- No degree
- Annual leave
- Employee assistance program
Quick apply
Health Care Assistant (Nights 19:45 - 07:45)
Caiseal Geal Nursing Home —Castlegar, County Galway
- From €15 an hour
- Nights as needed
- English
- In-person
Quick apply
11d

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Property Administrator & Operations Coordinator

5SRE - 5 Star Real Estate - O'Dowd & Larkin
Galway, County Galway

Quick apply

Job details

Full-time
€28,300–€42,000 a year
2 hours ago

Benefits

On-site parking

Qualifications

Customer service
Microsoft Office
Administrative experience
Organisational skills
Computer skills
Bookkeeping
Communication skills

Full job description

Office Administrator / Property Operations Coordinator

About 5 Star Real Estate

5 Star Real Estate is a growing property management, lettings, sales and valuation company operating across Galway and Dublin.

We manage a substantial portfolio of residential and commercial properties and are seeking a highly organised, dependable and proactive person to join our Galway office.

About the Role

This is a varied office and property operations role involving administration, property management, maintenance coordination, client communication, viewings and inspections.

The successful candidate will work closely with our Managing Director, administration team, property agents, bookkeeper and maintenance personnel.

This is not simply a reception or data-entry position. We are looking for someone who takes ownership of tasks, follows matters through to completion and can confidently deal with property owners, tenants, prospective tenants, contractors and other professionals.

A major part of the role will be ensuring that outstanding matters are followed up, recorded and completed without requiring constant supervision.

Key Responsibilities

The role will include:

Coordinating day-to-day residential and commercial property management matters.
Responding to enquiries from landlords, tenants, prospective tenants, purchasers and contractors.
Monitoring shared email accounts and ensuring enquiries are allocated and answered.
Logging, prioritising and monitoring maintenance requests.
Coordinating contractors and maintenance personnel.
Following up on maintenance works until they are fully completed.
Arranging access to properties for tenants, landlords and contractors.
Keeping clients and tenants updated on the progress of ongoing matters.
Conducting property viewings for residential and commercial properties.
Carrying out routine property inspections and preparing inspection reports.
Completing inventories, check-ins, check-outs and property handovers.
Taking photographs, meter readings and other relevant property information.
Meeting landlords, tenants, prospective tenants, purchasers and contractors at properties.
Coordinating appointments, inspections, valuations and viewings.
Assisting with lettings and sales administration.
Following up with prospective tenants, purchasers and clients after viewings or enquiries.
Assisting with the preparation of leases, notices, property files and professional correspondence.
Following up on outstanding documents, quotations, invoices, approvals and payments.
Maintaining accurate records of outstanding tasks, deadlines and responsibilities.
Ensuring actions agreed during meetings, telephone calls and property visits are completed.
Identifying delays or potential problems and escalating them before they become urgent.
Supporting the Managing Director by taking ownership of routine operational matters.
Providing general administrative support to the wider team during busy periods.

Essential Requirements

Applicants must:

Hold a full driving licence.
Have access to their own reliable car.
Be available to travel to properties as part of the role.
Be comfortable conducting viewings, inspections, inventories and property appointments.
Be confident meeting clients, landlords, tenants, prospective tenants and contractors.
Have strong administrative and organisational skills.
Have excellent written and verbal communication skills.
Be able to manage several matters at the same time without losing track of details.
Be capable of working independently without constant supervision.
Be confident following up with people when agreed work has not been completed.
Have good computer skills, including Microsoft Office, email and shared digital systems.
Be professional, dependable and discreet when dealing with confidential information.

Approved business mileage will be reimbursed.

The Ideal Candidate

The ideal candidate will be someone who naturally creates order and takes responsibility.

You should be the type of person who:

Keeps a clear and accurate task list.
Follows up without needing to be reminded.
Does not assume something is completed until it has actually been resolved.
Notices when a matter has stalled and takes action.
Can politely but firmly chase contractors, tenants, colleagues and clients.
Communicates clearly and keeps relevant people updated.
Remains calm when dealing with urgent or difficult situations.
Can distinguish between urgent, important and routine matters.
Is focused and productive within a busy office environment.
Is willing to assist both inside and outside the office.
Takes pride in completing work properly.

Relevant Experience

Previous experience in one or more of the following areas would be a strong advantage:

Property management.
Estate agency.
Residential or commercial lettings.
Facilities management.
Maintenance coordination.
Construction or contractor coordination.
Legal or professional office administration.
Senior administration or operations coordination.
Customer service within a property-related business.

Experience in Irish residential or commercial property would be particularly beneficial.

Bookkeeping or accounts experience would be helpful but is not essential, as the company has a dedicated bookkeeper.

Hours

The position may be offered on a full-time or substantial part-time basis, depending on the experience and availability of the successful candidate.

The successful candidate must have reasonable flexibility to attend property appointments, viewings and inspections when required.

Occasional appointments may take place outside standard office hours, with reasonable notice.

Salary

€14.50–€19.00 per hour, depending on experience, capability and the level of responsibility the successful candidate can assume.

Career Development

There is genuine potential for progression for a capable person who demonstrates:

Strong judgement.
Reliability.
Initiative.
Excellent follow-through.
The ability to take responsibility for property and operational matters.

Over time, the successful candidate may assume greater responsibility for property operations, client coordination and the management of ongoing work.

Application

Please submit your CV together with a brief cover note answering the following questions:

How do you personally keep track of multiple tasks, appointments and deadlines?
Give an example of a situation where you had to follow up repeatedly to ensure something was completed.
What would you do if a contractor or colleague had not completed something they agreed to do?
Are you comfortable conducting property viewings and inspections independently?
Do you hold a full driving licence and have access to your own car?
What interests you about working in property operations and administration?

Applications that do not include a response to these questions may not be considered.

Pay: €28,300.00-€42,000.00 per year

Benefits:

On-site parking

Work Location: In person

Quick apply

Refine Your Search

team coordinator jobs in county galway

Property Administrator & Operations Coordinator

Project Co-ordinator

Operations and Scheduling Coordinator

Workplace Services Coordinator

Activities Coordinator

Document Controller

Metering Coordinator

Team Leader

Driver/Porter

Support Worker

Senior Instructor/Supervisor

Fertility Care Coordinator

Instructor/Supervisor

Team Manager (Disability Services)

Design Co-ordinator

Health Care Assistant

Healthcare Assistant - Loughrea

Social Care Worker

Healthcare Assistant - Tuam

Health Care Assistant (Nights 19:45 - 07:45)

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