Find Facilities administrator Jobs in County Cork

Project Administrator
Glanua —Macroom, County Cork
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee assistance program
Quick apply
Facilities Administrator
Park Facilities Management Ltd —Cork, County Cork
- From €34,000 a year
- Full-time
- Microsoft Office
- Front desk
- Sick pay
Quick apply
Office Administrator
Skechers Ireland —Cork, County Cork
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick apply
1d
National Security Department Administrator
Synergy Security Solutions —Cork, County Cork
- €40,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Weighbridge/Administrator
Doyle Shipping Group —Cork, County Cork
- Full-time
Quick apply
Receptionist/Sales Administrator
Kearys —Bandon, County Cork
- Full-time
- No degree
- Communication skills
- Annual leave
- Employee assistance program
Quick apply

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Project Administrator

Glanua -
Macroom, County Cork

Quick apply

Job details

Permanent | Full-time

Benefits

Annual leave
Employee assistance program

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
SAP
ERP systems
Microsoft Office
Administrative experience
SharePoint
Communication skills

Full job description

Role: Project Administrator

Location Base: Macroom Wastewater Treatment Plant, Macroom, Co.Cork

Salary: Competitive salary

Main Duties and Responsibilities:

Support procurement activities by raising and tracking purchase requisitions (PRs) using SAP and liaising with suppliers as needed.
Ensure accuracy of PO data with QS/Site Team prior to PR submission. Essential to relieve issue on the end user side.
Monitor approval workflow in SAP and follow up for pending approvals
Enter data, process procurement transactions (purchase requisitions, goods receipts, invoices)
Ensure uploading of all delivery dockets by site team to correct location on ACC.
Flag and resolve invoice discrepancies (Blocked invoices)
Flag and resolve invoice discrepancies (Parked invoices)
Maintain full document traceability (POs, GRNs, invoices: Registers to be compiled and located on ACC)
Track open PO's/delivery delays and supplier performance. Notify site team of any issues in this regard.
Support Accounts Payable in releasing vendor payments
Support process improvement initiatives
Download invoices for QS team as per required
Provide administrative support to operational and site support teams including calendar coordination and meeting logistics.
Handle confidential administrative tasks with discretion and professionalism.
Filing and document control
Drive continuous improvement by identifying opportunities for process optimisation and cost savings related to facilities and operations.
Site Office Management
Assist with quality documentation collation, uploading and reporting
Assist with health and safety administration
Complete timesheets and daily allocation sheets
Provide administrative support to the project delivery teams

Knowledge, Skills and Experience:

Essential:

Proven experience in a project coordination or administrative support role, ideally within construction, utilities, engineering, or infrastructure sectors.

Strong organisational and multitasking abilities, with excellent attention to detail.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), SharePoint, and document control systems.

Strong written and verbal communication skills.

Ability to work independently and as part of a multidisciplinary team.

Ability to handle sensitive and confidential information appropriately.

Desirable:

Previous experience supporting engineering or capital project teams in a regulated environment (e.g., water/wastewater, utilities).

Familiarity with industry-specific documentation such as ITPs, RAMS, and project drawings.

Basic understanding of health and safety practices in construction or industrial environments.

Experience with facilities management and office contract coordination.

Experience using SAP or similar enterprise resource planning (ERP) systems (training will be provided)

What we offer you:

The opportunity to join an ambitious and growing organisation.

The role can be Part-time (3 days per week) or full-time (5 days per week) Monday to Thursday 08.30am to 17.00pm and Friday 08.30am to 16.00pm.

22 days annual leave plus 10 bank holidays.

Competitive base salary.

Access to EAP - 24/7 365 days confidential employee counselling service, free to avail for employees and their families.

Quick apply

Refine Your Search

facilities administrator jobs in county cork

Project Administrator

Facilities Administrator

Office Administrator

National Security Department Administrator

Weighbridge/Administrator

Receptionist/Sales Administrator

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