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Team Administrator - Residential and Country Agency

Savills Ireland -
Dublin, County Dublin

Apply Now

Job details

7 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
English
Microsoft Office
Organisational skills
IT
Communication skills

Full job description

The Role / Location

Savills is at the forefront of the Irish Property market and has been consistently recognised as the leading Irish practice. With approximately 500 employees, Savills Ireland is a full-service real estate advisory firm covering the island of Ireland with offices in Dublin, Cork and Belfast.

Through our parent company Savills PLC, we have an international network of more than 39,000 employees and 650 offices and associates worldwide, offering a broad range of specialist advisory, management and transactional services to clients globally.

We are currently recruiting for a Team Administrator within our successful and very busy Residential and Country Agency Department. Supporting a team of 10 and based at 33 Molesworth Street, you will be required to undertake and excel at a wide range of secretarial and administrative duties.

Key Responsibilities/ Person Specification

The responsibilities of the role include but are not limited to;

Managing sales systems including monitoring of sales, enquiries and calendars
Managing inbound enquiries by email and phone, to include entering data into the CRM system and diary management
Provide an exceptional first impression for customers when handling telephone, email and face-to-face enquiries.
Generating client update reports
Maintaining and uploading all online listings
Liaising with Marketing Department regards copy and collateral for property marketing across both press and digital channels, as well as creating marketing materials for the department
Booking photography, floorplans and BER Certificates and uploading these to the systems
Invoicing / Accounts administration
Creating PowerPoint presentations
Attending weekly departmental meetings
Typing of letters, reports, pitches – ensuring written documents are properly formatted using correct branding, etc
Organising travel arrangements
Assisting in PSA renewals and updating PSRA forms
Liaising with various departments including HR, Marketing and Compliance
Preparing for office audits (internal and external)
Booking meeting rooms, preparing for meetings
General duties and other ad hoc duties as required
Troubleshooting operations and identifying opportunities for process improvement
Set up new staff/joiners with appropriate IT and stationary, etc

Person Specification

The successful candidate will be goal orientated, flexible, extremely well organised and enjoy working within a challenging and busy work environment.
Personable and outgoing.
Present well in a corporate environment and have proven customer/client relationship skills.
Have excellent communication and interpersonal skills with the capability of building good relations within other offices across the Savills Group.
Given the sensitive information the successful person will be privy to confidentiality and discretion is crucial.
A ‘can do’ attitude, as team members will rely on this individual to assist with a variety of tasks, varying in scale and importance.
Ability to persuade and influence with a friendly and composed disposition

Skills, Knowledge and Experience

Excellent communication skills liaising with customers in person and on the phone.
Proficient IT skills in Microsoft Office, Excel and PowerPoint.
Ability to multitask and meet tight deadlines with excellent attention to detail.
Solid database experience.
Excellent organisational skills and ability to prioritise are essential.
Be fluent in verbal and written English.

Working hours are from 9am to 5.30pm Monday to Friday however it is important to note that flexibility around these core hours will be required on occasions to support the needs of the business.

Savills Ireland is an equal opportunity employer.

Savills aims to attract, recruit and retain the best people from the widest possible pool of talent. As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times to be an organisation which does not discriminate, values everyone’s talents and abilities and where diversity is positively promoted.

Apply Now

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