Find Administration Jobs in County Galway

Validation Administrator - 12 Month Contract
Chanelle Pharma —Loughrea, County Galway
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
2h
Sales Administrator
Total Source LTD —Ballybrit, County Galway
- €30,000–€35,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
Quick apply
Receptionist - Maldron Hotel Oranmore
Dalata —Galway, County Galway
- Full-time
- Customer service
- Hotel
- No degree
- Employee assistance program
Quick apply
Medical Administrator/Phlebotomist
The Surgery —Athenry, County Galway
- €18–€21 an hour
- 8 hour shift
- Blood sampling
- Sick pay
Quick apply
Payroll administrator
MKO —NUIG, County Galway
- Microsoft Excel
- Communication skills
Quick apply
Front Office Receptionist
The Harbour Hotel —Galway, County Galway
- Part-time
- Customer service
- Hotel
- Front desk
- Wellness program
- Employee assistance program
Quick apply
Legal Secretary
GHR Consulting —Galway, County Galway
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Organisational skills
Quick apply
Theatre Administrator/ Verifier
Blackrock Health Galway Clinic —Galway, County Galway
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Clinic
- Annual leave
Quick apply
10d
Customer Support & Sales Administrator
PEL Group —Galway, County Galway
- Full-time
- Microsoft Excel
- Sales
- Customer service
Quick apply

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Validation Administrator - 12 Month Contract

Chanelle Pharma -
Loughrea, County Galway

Quick apply

Job details

Full-time
2 hours ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Leaving certificate
Data entry
Quality systems
Manufacturing
Communication skills
Time management

Full job description

Basic Role Summary:

To provide administrative and documentation support to the Validation function, ensuring compliance with EU GMP, US FDA requirements, and company standards. This role is responsible for maintaining validation systems, supporting validation activities, and ensuring all documentation is accurate, controlled, and audit-ready.

Location: Onsite at our facility in Loughrea.

As our Validation Administrator, your key responsibilities will be as follows:

Maintain and administer the validation documentation system, ensuring records are accurate, current, and compliant.
Coordinate the preparation, review, approval, issuance, and archiving of validation protocols, reports, and related documentation.
Support validation activities for equipment, systems, processes, cleaning, and computerised systems as required.
Track validation schedules, milestones, periodic reviews, and revalidation activities.
Ensure compliance with internal quality standards, GMP, GDP, and regulatory requirements.
Manage change controls, deviations, CAPAs, and risk assessments related to validation activities.
Maintain validation master plans, matrices, logs, and status trackers.
Liaise with QA, Engineering, Production, IT, and other departments to ensure timely completion of validation deliverables.
Review completed validation packages for completeness, accuracy, and adherence to procedures.
Monitor document control processes, including version control and retrieval of validation records during audits and inspections.
Support internal and external audits by providing validation documentation and responding to queries.
Generate validation metrics, reports, and dashboards for management review.
Support training of personnel on validation procedures and documentation practices.
Identify opportunities for continuous improvement in validation systems and administrative processes.
Perform additional duties as required to support the Quality and Validation function.

Qualifications and Experience:

Leaving Certificate or equivalent qualification.
Further education or certification in administration, quality, or a scientific discipline desirable.
Previous administration or office support experience.
Experience in a regulated environment (pharmaceutical, medical device, manufacturing, or healthcare) desirable.
Experience with document control systems and record management advantageous.
Experience using databases or electronic systems preferred.
Basic understanding of document control and quality systems desirable.
Working knowledge of Microsoft Office (Word, Excel, Outlook).

Skills and Competencies:

Strong organisational and time management skills.
Excellent attention to detail and accuracy.
Ability to prioritise tasks and meet deadlines.
Effective written and verbal communication skills.
Ability to work independently and as part of a team.
Strong administrative and data entry capability.
Strong report writing skills.
Willingness to learn validation processes and internal systems.

Applicants from diverse backgrounds, including those returning after a career break or with transferable skills from non-traditional career paths, are encouraged to apply. We value varied experiences and are committed to fostering an inclusive environment that supports individuals with disabilities.

Quick apply

Refine Your Search

administration jobs in county galway

Validation Administrator - 12 Month Contract

Sales Administrator

Receptionist - Maldron Hotel Oranmore

Medical Administrator/Phlebotomist

Payroll administrator

Front Office Receptionist

Legal Secretary

Theatre Administrator/ Verifier

Customer Support & Sales Administrator

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