Find administrative assistant Jobs in ballymount, d

Senior Executive Assistant
Codex —DUBLIN 11, County Dublin
- Part-time
- Hybrid work
- In-person
- Communication skills
- Annual leave
Quick apply
Executive Assistant (Permanent) - Commercial Team
Arthur Cox —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Quick apply
Executive Assistant - Real Estate
Turner & Townsend —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Annual leave
Quick apply
Office Administrator
Orona Ireland —Dublin, County Dublin
- Hybrid work
- Annual leave
- Employee assistance program
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2h

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Senior Executive Assistant

Codex -
DUBLIN 11, County Dublin

Quick apply

Job details

Part-time

Benefits

On-site gym
Annual leave
Company pension

Qualifications

Calendar management
Communication skills

Full job description

ABOUT US

Established in 1979, Codex has grown to become Ireland’s market leader in the provision of oﬃce supplies, furniture, and print services. Over 45+ years, we have built our business on the core values of Ambition, Customer First, Innovation, Integrity, and Belonging.

Today, we employ over 90 team members nationwide, achieved annual turnover exceeding €32 million in 2025, and continue to pursue ambitious growth plans.

ABOUT THE ROLE

We are now seeking an experienced Executive Assistant to join us on a part-time basis to support our CEO and Leadership Team. This is a high-trust, high-impact role designed to increase executive eﬀectiveness while ensuring the workplace operates smoothly and professionally.

Working closely with the CEO, you will act as a trusted partner, combining discretion, operational discipline, and excellent communication to deliver eﬀective support across the business.

While reporting to the Head of People & Culture, the role works in close partnership with the CEO and Leadership Team. This role will provide coordination support across the leadership team, however, the primary focus is supporting the CEO and enabling leadership eﬀectiveness across the organisation.

This role suits someone who enjoys bringing calm, clarity, and structure to a fast-moving leadership environment.

WHAT YOU WILL DO

Executive Support to CEO

Provide high-level administrative and strategic support to the CEO
Manage complex calendars, schedule coordination, and key communications
Prepare board packs, leadership presentations, executive reports, and other critical documents
Act as a trusted partner and gatekeeper to the CEO, helping prioritise time, information, and decision-making
Oversee preparation, follow-up, and action tracking for leadership and board meetings
Draft and coordinate internal communications on behalf of the CEO
Handle travel logistics, expenses, and other administrative workﬂows
Maintain organised ﬁling systems for presentations, reports, and board materials

Leadership & Meeting Eﬀectiveness

Coordinate Leadership Team agendas and supporting documentation
Implement clear action tracking and follow-through processes across leadership meetings
Improve meeting discipline, documentation, and follow-up standards
Support eﬀective use of collaboration tools (Microsoft 365, Monday.com)

Oﬃce Operations & Culture

Oversee day-to-day oﬃce operations to ensure a safe, clean, and eﬃcient workplace
Coordinate on-site gym facilities and other workplace amenities
Oversee procurement of oﬃce stationery, equipment, and home oﬃce supplies
Support internal events and leadership oﬀsites
Assist with GPTW processes and engagement initiatives

What Success Looks Like

In this role, success will be measured by the positive impact you have on leadership eﬀectiveness and organisational coordination. Within your ﬁrst months, you will:

Ensure the CEO’s calendar, meetings, and priorities run smoothly and eﬃciently
Improve preparation, documentation, and follow-through for leadership meetings
Bring structure and clarity to key communications, reports, and presentations
Reduce administrative workload across the leadership team
Contribute to a well-organised, professional, and positive workplace environment

WHAT YOU WILL BRING

To be a great ﬁt for this role you will have:

3+ years supporting senior leadership or C-suite
Exceptional organisational and prioritisation skills
High emotional intelligence and discretion
Strong written communication and presentation capability
Comfortable operating independently and making informed decisions
Strong Microsoft 365 proﬁciency
Experience improving processes and bringing structure is highly desirable

WHAT WE OFFER

Salary DOE
23 Days Annual Leave + Public Holidays + 3 Days of Annual Celebratory Leave (Pro-rata)
Extensive Family Friendly Policies
On Site Free Gym Access
Flexible and Hybrid Working Options
Company Pension Scheme with Life Assurance
Educational Assistance Program
Colleague Reward & Recognition Scheme
Onsite canteen with coﬀee, light breakfast and snacks provided.
Staﬀ parking
Certiﬁed Great Place to Work

TO APPLY

To apply, please submit your CV to [email protected]. Due to high volumes, only shortlisted candidates will be contacted.

About us

Today, we employ over 90 team members nationwide, achieved annual turnover exceeding €32 million in 2025, and continue to pursue ambitious growth plans.

Quick apply

Refine Your Search

administrative assistant jobs in ballymount, d

Senior Executive Assistant

Executive Assistant (Permanent) - Commercial Team

Executive Assistant - Real Estate

Office Administrator