Find Director administrator Jobs in Maynooth, Ke

Operations Administrator
Business Medical —Santry, County Dublin
- Part-time
- Administrative experience
- Business development
- No degree
Quick apply
10d
Director Administrator
Primark —DUBLIN 1, County Dublin
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
5d
Client Administrator
Walfrid Private —Dublin, County Dublin
- Full-time
- Administrative experience
- No degree
- Communication skills
Quick apply
6d
Administrator & Site Coordinator
Nspace —DUBLIN 2, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Sick pay
Quick apply
9d
HR Administrator
Sims IVF —Dublin, County Dublin
- €30,000–€40,000 a year
- 8 hour shift
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Regional Programme Coordinator (Dublin South Leinster Region)
Irish College of GPs —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Project management
- Annual leave
- Employee assistance program
Quick apply
Risk Analyst
Apex Group —Dublin, County Dublin
- Full-time
- Communication skills
10d
Facilities Assistant
Precision Group —DUBLIN 1, County Dublin
- €16.30 an hour
- Full-time
- Management
- Maintenance
- English
Quick apply
8d
Project Contract Manager
ALSTOM —Dublin, County Dublin
- €80,000–€100,000 a year
- Management
- Engineering
- Project management
- Annual leave
Financial Administrator — Payroll & Accounts (Mon–Fri)
Bluebird Care —Dundrum, County Dublin
- From €40,000 a year
- Overtime
- Microsoft Excel
- Annual leave
- Employee assistance program
Quick apply
2d
Operations Regulatory Reporting Analyst/Senior Analyst
Fineco Asset Management —Dublin, County Dublin
- Microsoft Excel
- Business
- Accounting
6h
Operations & Outsourcing Manager
Fineco Asset Management DAC —Dublin, County Dublin
- Microsoft Excel
- Business
- Accounting
7h
Vice President, Fund Reporting Manager
The Bank of New York Mellon Corporation —Dublin, County Dublin
- Full-time
- Accounting
- Accounting
16h
Associate Director - MLRO
Waystone —Dublin, County Dublin
- Full-time
- Hybrid work
- Analysis skills
- Bachelor's degree
- Continuous improvement
Quick apply
1d
Residential Property Administrator
Aramark —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Accounts Administrator
Prestige Signs —DUBLIN 12, County Dublin
- €30,000–€40,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
2d
Pension Support Senior Associate
Davy —Dublin, County Dublin
- Full-time
- Hybrid work
- Customer service
- Communication skills
- Employee assistance program
Quick apply
10d
Compliance Support Executive
Russell Investments —Dublin, County Dublin
- Full-time
- In-person
- Business
- Communication skills
13d
Medical Staff Office Administrator (Consultants)
Beacon Hospital —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Quick apply
Associate Director, Client Onboarding Solutions (Fund Accounting) - Yardi Experience
MUFG Investor Services —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Excel
- AI
- Leadership
Quick apply

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Operations Administrator

Business Medical
Santry, County Dublin

Quick apply

Job details

Part-time
10 days ago

Qualifications

Administrative experience
Business development
Communication skills
Time management

Full job description

The Operations Administrator will provide day-to-day operational and administrative support to ensure the smooth running of our consultancy projects and internal processes. This role is central to coordinating client consultations, managing information flow between clients and the Managing Director, supporting financial administration, and helping to build scalable systems as the company grows.

We are a small, but growing consultancy firm based in an accountancy practice, providing specialist business advice to the medical profession.

This is a part-time, office-based role in Santry, working 18–20 hours per week over 4 days, with the opportunity to increase hours as the company expands.

You will work closely with the Managing Director and clients, helping to keep projects on track and the business organised.

Key Responsibilities

1. Consultation Administration

Assist the Managing Director in coordinating all stages of the consultation process from initial enquiry to project close, to include but not limited to:
Schedule client meetings, manage follow-up actions,
Collate and organise client documentation.
Act as a first point of contact for client enquiries via phone, email, and website.
Handle new client registrations, onboarding documentation, and initial information gathering.
Maintain and update the appointment schedule.
Act as the main operational point of contact between the Managing Director and clients throughout engagements.
Coordinate weekly work-in-progress meetings with the Managing Director, record actions, decisions and follow ups.

o Maintain a professional, helpful, and timely response to all client communications.

2. Financial Administration

General financial administration. Record keeping, preparing client invoices and preparing information for bookkeeping.

3. Systems, Processes & SOPs

Compile and maintain a clear set of Standard Operating Procedures (SOPs) across key operational areas.
Identify opportunities to streamline and improve existing processes and tools.
Help implement and maintain simple systems to support efficient operations.

4. Ad Hoc Projects

Assist in coordinating ad hoc projects e.g website redesign, webinar series, various business development initiatives.

Skills & Experience

Essential:

Previous experience in an administrative, operations, or coordinator role (e.g. office admin, project admin, operations assistant).
Strong organisational and time-management skills with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills; confident dealing with clients.
High attention to detail in handling documentation, scheduling, and financial information.
Proficiency with common office software (e.g. Microsoft Office) and willingness to learn new tools.
Comfortable working with basic financial information (spreadsheets).
Able to work on-site in Santry for all scheduled hours (this is not a hybrid or remote role).

Desirable:

Experience:
in a professional services or consultancy environment.
supporting finance/bookkeeping processes.
coordinating small projects.
writing or maintaining SOPs or process documentation.

Personal Attributes

Proactive, with a “can-do” attitude and willingness to take ownership of tasks.
Reliable and consistent, with a strong sense of responsibility and follow-through.
Discreet and professional, able to handle confidential information appropriately.
Comfortable working in a small, growing company where processes are still being refined.
Problem-solver who can anticipate needs and suggest practical improvements.

Salary & Benefits

Salary: Depending on experience.
Hours: 18–20 hours p.w over 4 days (part-time), with potential to increase with growth.
Pension: Auto-enrolment pension scheme.
Office-based role in Santry with the opportunity to grow with the business.

Work Location: In person

Quick apply

Refine Your Search

director administrator jobs in maynooth, ke

Operations Administrator

Director Administrator

Client Administrator

Administrator & Site Coordinator

HR Administrator

Regional Programme Coordinator (Dublin South Leinster Region)

Risk Analyst

Facilities Assistant

Project Contract Manager

Financial Administrator — Payroll & Accounts (Mon–Fri)

Operations Regulatory Reporting Analyst/Senior Analyst

Operations & Outsourcing Manager

Vice President, Fund Reporting Manager

Associate Director - MLRO

Residential Property Administrator

Accounts Administrator

Pension Support Senior Associate

Compliance Support Executive

Medical Staff Office Administrator (Consultants)

Associate Director, Client Onboarding Solutions (Fund Accounting) - Yardi Experience

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