Find Facility coordinator Jobs in Dublin 18 County Dublin

Executive Administrative Assistant (contract)
Microsoft EMEA —DUBLIN 18, County Dublin
- €178–€200 a day
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Facility Coordinator
OCS Group —Dublin, County Dublin
- On call
- Remote
- Microsoft Word
- Microsoft Excel
- Communication skills
Quick apply
Service Coordinator (Open Access Service)
Merchants Quay Ireland —Dublin, County Dublin
- €45,659–€50,773 a year
- Full-time
- Supervising experience
- Leadership
- Communication skills
- Annual leave
- Employee assistance program
Quick apply
Refuge Support Worker (Full Time)
Saoirse Domestic Violence Services —South Dublin, County Dublin
- €38,168.91 a year
- 12 hour shift
- Bachelor's degree
- No degree
- IT
- Wellness program
- Annual leave
Quick apply
Service Operations Coordinator
Hitachi —Dublin, County Dublin
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
- Annual leave
11d
Facilities Technical Team Lead,
OCS Group —DUBLIN 9, County Dublin
- Up to €65,000 a year
- Remote
- HVAC
- Annual leave
- Employee assistance program
Quick apply
11d
Customer Success & Service Coordinator
Electro Automation —Dublin, County Dublin
- Full-time
- Customer service
- ERP systems
- Microsoft Office
4d
Facilities & Office Operations Coordinator
Electro Automation —Dublin, County Dublin
- Full-time
- Customer service
- Microsoft Office
- Front desk
- Employee assistance program
8d
Service Operations Coordinator
Hitachi Rail —Dublin, County Dublin
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
- Annual leave
11d
Facilities Coordinator – REF: 2635b
Fingleton White —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Quick apply
6d
New Product Introduction (NPI) Coordinator, Value Recovery
Re:Cycle Reverse Logistics Ireland Limited —Dublin, County Dublin
- Full-time
- Engineering
- AWS
- Bachelor's degree
Front Desk Facilities Coordinator
Apleona Ireland —Dublin, County Dublin
- €30,000–€32,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
6d
HR People Administrator
BESTSELLER —DUBLIN 12, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Annual leave
- Employee discount
8d
Events Coordinator
Rapport —Dublin, County Dublin
- €36,900 a year
- Full-time
- Microsoft Office
- Guest services
- Time management
6d
Hall/Events Coordinator
PingZone —Dublin, County Dublin
- Front desk
Assistant Facilities Manager
JLL —Dublin, County Dublin
- Hospitality
- Word processing
- English
11d
IE - Lead Technical Facilities Co-Ordinator
Flexim Group —Dublin, County Dublin
- €45,000 a year
- English
- Supervising experience
- Communication skills
- Employee assistance program
- Sick pay
Administration & Support Coordinator
Advanced Micro Devices, Inc —Dublin, County Dublin
- Microsoft Powerpoint
- In-person
Assistant Facilities Manager
KSB-Jones Lang LaSalle Services Ir —Dublin, County Dublin
- Full-time
- Hospitality
- Word processing
- English
Quick apply
11d
Facilities Coordinator – Dublin
Tuath Housing Association —Dublin, County Dublin
- €30,517–€34,291 a year
- Full-time
Quick apply

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Executive Administrative Assistant (contract)

Microsoft EMEA -
DUBLIN 18, County Dublin

Apply Now

Job details

€178–€200 a day

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
Management
Vendor management
Administrative experience
SharePoint
AI
Communication skills

Full job description

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Overview

We are seeking a highly organized, proactive, and detail-oriented Team Administrator / Vendor Administrator to join the SME&C EMEA Administration team. This role is ideal for someone who enjoys bringing structure to a fast-paced environment, managing multiple priorities, and supporting a diverse group of stakeholders. You will play an important role in ensuring administrative requests, meetings, events, travel coordination, and operational processes run smoothly across the business.

Key Responsibilities

Administrative Operations

Manage shared admin inboxes and Teams requests.
Assign, prioritize and follow up on incoming requests.
Ensure all requests have clear ownership and status tracking.

Calendar & Meeting Support

Coordinate calendars and meeting logistics.
Schedule meetings across multiple stakeholders.
Organize room bookings and meeting requirements.

Events & Office Logistics

Coordinate offsites, leadership meetings and team events.
Arrange catering, visitor access and hospitality support.
Partner with AV and facilities teams.

Travel & Expense Support

Track receipts and travel documentation.
Assist with expense report preparation.
Follow up on policy-related requirements.
Coordinate with suppliers and vendors.

Documentation & Process Management

Maintain trackers, templates and shared documentation.
Update process notes and operational guidance.
Ensure information remains current and accessible.

Continuous Improvement

Use Copilot and AI tools to reduce manual work.
Create templates and process documentation.
Suggest process improvements and light automation opportunities.

Must-Have Skills

Administrative Experience

Corporate administration, team coordination, executive support, business support or operations support experience.

Microsoft 365 Expertise

Strong working knowledge of:

Outlook
Teams
SharePoint
OneDrive
Excel
PowerPoint

Organization & Prioritization

Managing multiple requests simultaneously.
Working in fast-changing environments.
Strong attention to detail.

Communication

Professional written communication.
Ability to follow up effectively.
Comfortable interacting with senior stakeholders.

Stakeholder Management

Supporting multiple teams and stakeholders.
Customer-service mindset.
Vendor coordination experience.

AI/Copilot Adoption

Experience using Microsoft Copilot or AI tools for:
- Summarising emails
- Meeting notes
- Drafting communications
- Action tracking

Nice-to-Have Skills

3–7 years of administrative, coordinator or operations support experience.
Shared mailbox management.
Request triage models.
Event coordination.
Catering coordination.
AV support coordination.
Visitor management.
Travel coordination.
Expense administration.
Vendor management.
Purchase order support.
Knowledge base creation.
Process documentation.
Light process automation experience.
Experience working in a Microsoft environment.

Additional Details:

Location: Leopardstown, Dublin, Ireland
Duration: Until 30th June 2027
Shift Timings: Hybrid (2 -3 days a week onsite)
Pay Range: €178/day to €200/day (PAYE)
Weekly Schedule: 40 hours

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range

178 - 200 EUR daily

Apply Now

Refine Your Search

facility coordinator jobs in dublin 18 county dublin

Executive Administrative Assistant (contract)

Facility Coordinator

Service Coordinator (Open Access Service)

Refuge Support Worker (Full Time)

Service Operations Coordinator

Facilities Technical Team Lead,

Customer Success & Service Coordinator

Facilities & Office Operations Coordinator

Service Operations Coordinator

Facilities Coordinator – REF: 2635b

New Product Introduction (NPI) Coordinator, Value Recovery

Front Desk Facilities Coordinator

HR People Administrator

Events Coordinator

Hall/Events Coordinator

Assistant Facilities Manager

IE - Lead Technical Facilities Co-Ordinator

Administration & Support Coordinator

Assistant Facilities Manager

Facilities Coordinator – Dublin

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