Facilities & Office Operations Coordinator

Electro Automation -
Dublin, County Dublin

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Job details

Full-time
9 hours ago

Benefits

Employee assistance program

Qualifications

Customer service
Microsoft Office
Fleet management
Front desk
Communication skills
Office experience

Full job description

This is a highly visible role that works across all departments, coordinating essential services, managing key supplier relationships and continually seeking opportunities to improve our working environment and support the ongoing growth of the business.

Your Responsibilities

Facilities & Office Operations

Coordinate day-to-day facilities queries from employees and building tenants.

Liaise with contractors and service providers to ensure maintenance and repairs are completed promptly.

Coordinate planned preventative maintenance and monitor contractor performance.

Maintain meeting rooms, reception, kitchens and communal areas to a high standard.

Manage office supplies and workplace resources.

Administer employee access cards, keys, gate fobs and visitor passes.

Support Health & Safety administration and visitor management.

Identify opportunities to improve the office environment and operational efficiency.

Fleet Administration

Maintain records for the company fleet.

Coordinate servicing, maintenance, NCT/CVRT, tax and insurance renewals.

Administer fuel cards and toll tags.

Liaise with leasing companies, garages and suppliers.

Coordinate vehicle handovers, returns and replacement vehicles.

Monitor fleet compliance and issue renewal reminders.

Reception & Visitor Experience

Provide a professional welcome to visitors, customers and suppliers.

Answer and direct incoming telephone calls.

Process incoming and outgoing post and courier deliveries.

Maintain a welcoming and professional reception environment.

Employee App Administration

Maintain user access for new starters and leavers.

Upload approved company news, policies and key communications.

Liaise with App Champions and the system provider where required.

Business Support

Provide administrative support for office operations as required.

Assist with meeting logistics and occasional travel arrangements.

Continuous Improvement

Recommend practical improvements to facilities, office operations and service delivery.

Support projects that enhance the working environment and employee experience.

Role Snapshot

Department

Operations

Experience

Mid-Level

Type

Full-time

Location

Dublin

Your Areas of Knowledge & Expertise

Skills & Experience

Experience in office coordination, facilities or administration, fleet management.
Excellent organisational and communication skills.
Strong customer service focus.
Ability to prioritise and work independently.
Proficient in Microsoft Office.

Key Performance Measures

Facilities issues coordinated and resolved within agreed timescales.
Fleet servicing and compliance maintained.
Professional visitor and reception experience.
Accurate employee app administration.
Well-maintained office environment.

Desirable Skills

Personal Attributes

Professional, approachable and proactive.
Highly organised with excellent attention to detail.
Positive, reliable and solutions focused.
Strong relationship-building skills.

Working Hours & Package

Hours: 9 am – 5 pm Monday to Friday

Salary: Depending on Experience
Travel: mileage reimbursement or pool car use per policy
Laptop
EAP & Pension (after probation)
21 days holidays

Ready to Take Your Career to the
Next Level?

At Electro Automation, you'll join a welcoming and friendly team that values your expertise, supports your growth, and allows you to work on industry-leading projects that make a real impact.

Due to the high volume of applications, we will unfortunately not be able to reply to each and every application.

Jenny Dowd

Group Recruitment Business Partner

Apply Now

Your Responsibilities

Your Areas of Knowledge & Expertise

Desirable Skills

Working Hours & Package

Ready to Take Your Career to the
Next Level?

Jenny Dowd

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Your Responsibilities

Your Areas of Knowledge & Expertise

Desirable Skills

Working Hours & Package

Ready to Take Your Career to the Next Level?

Jenny Dowd

Ready to Take Your Career to the
Next Level?