Based in Ashbourne, Co. Meath & established in 1950, McKeon Contech Ltd T/a McKeon Group and Hereworks is a digital first innovator in the construction, building services and smart building sectors, specialising in the planning, management and delivery of detail-focused, high-quality projects for our clients. We operate across a range of sectors including commercial, educational, hospitality, healthcare, pharmaceutical, industrial, and retail.
We live by our Core Values of Client Commitment, Integrity, Sustainability, Quality & Brilliance. All the team are committed to making McKeon Group & Hereworks a world leader in Construction & Technology and enjoying the journey along the way.
We pride ourselves on our exceptional and motivated teams. Great care and attention go into recruitment, we want to work with high quality, experienced people who will add to the culture, competencies and ethos.
What’s the opportunity? (Role)
This role represents an exciting opportunity to play an important part in supporting the day-to-day operations of the business while creating a welcoming and positive experience for colleagues, visitors and clients.
Reporting to the People & Culture Manager, and with a dotted line to the EHS Manager and Quality Manager, the Office Administrator / Receptionist will act as the first point of contact for the organisation, ensuring the smooth running of the office environment and providing administrative support across the business.
Guided by our purpose of proudly and sustainably improving the human experience in our buildings, spaces and places, this role contributes to creating a professional, organised and supportive workplace where people feel welcomed, connected and supported to do their best work. Working with colleagues across the organisation, you will help support initiatives that bring our culture to life and contribute to our Culture in Action themes: Purpose Driven, People Powered and Performance Focused.
This role offers a great opportunity to develop administrative and organisational skills while making a real contribution to the everyday experience of our teams and helping the business operate efficiently and professionally.
Roles & Responsibilities:
Reception Duties
- Act as a Brand Ambassador for McKeon Group through professional conduct, clear communication, and positive behaviours.
- Serve as the first point of contact, delivering a high standard of customer service to all visitors, clients, and callers.
- Manage front-of-house operations including answering phones, greeting visitors, and handling general enquiries.
- Coordinate meeting room bookings and ensure rooms are prepared, set up, and reset to a high standard for meetings and client visits.
- Manage incoming deliveries and postal correspondence (inbound and outbound).
- Maintain organised digital and physical filing systems.
- Provide general administrative and clerical support to managers as required.
- Communicate effectively with employees regarding relevant office updates and information.
- Act as key holder for the building when required.
Facilities Management
- Maintain high standards of cleanliness, organisation, and presentation across all office spaces including common areas, kitchens, and bathrooms.
- Conduct scheduled daily checks (morning, mid-afternoon, and close of business) to ensure standards are consistently met.
- Act as the primary point of contact for cleaning contractors, providing feedback and prioritising cleaning requirements.
- Proactively identify and coordinate maintenance and repair requirements within the building.
- Manage facilities related requests and issues through the Solve system, ensuring timely resolution and follow-up.
- Oversee stock levels of office supplies including stationery, canteen items, cleaning products, and ensuring timely replenishment in conjunction with the Procurement team.
QEHS Duties
- Provide administrative support to the EHS Manager and Quality Manager.
- Coordinate EHS training activities including scheduling, booking, and maintaining training records and certifications.
- Support the implementation and rollout of EHS systems and software.
- Participate as a member of the ISO QEHS Committee and ESG Pillar Team.
- Attend meetings and contribute to quality, safety, and environmental initiatives.
- Act as a Quality, Safety, and Environmental Champion within the office environment.
- Support internal audits related to office-based activities.
Office Administration Duties
- Provide administrative support across departments including People & Culture, Finance, Operations, EHS, Quality, IT any another other department as required.
- Support the People & Culture team with event coordination and employee engagement initiatives.
- Support the People & Culture in coordinating employee recognition programmes and client gifting activities.
- Maintain and control branded clothing and stationery stock, including ordering and inventory tracking.
- Contribute to the continuous improvement of internal processes and management systems by identifying and reporting improvement opportunities.
- Ensure all administrative tasks are delivered accurately, professionally, and in a timely manner.
Benefits of joining us in the Receptionist/Office Administrator Role:
- McKeon Group / Hereworks prides itself on its exceptional and motivated people and you will be joining a professional, warm, welcoming and enthusiastic team.
- Great location - beat the commute to Dublin
- Membership of Employee Assistance Programme
- Excellent opportunity to advance your career and progress within the Group
- Competitive salary based on experience and qualifications
Skills / Experience / Qualifications Required:
- Minimum of 1 Years’ Experience in carrying out reception duties
- Minimum of 1 Years’ Experience in Business Administration
- Proficient in Microsoft Office
- Experience using SharePoint or similar and Business Management platforms.
- Candidates should be motivated, enthusiastic, professional and organised.
- Customer focused and capable of delivering exceptional service in order to meet and exceed our customers’ expectations.
- Candidates should
- Possess Excellent, Professional verbal and written communication skills.
- Possess Excellent interpersonal skills.
- Be capable of actively contributing to the development of a positive team environment, demonstrating a flexible approach.
- Display strong attention to detail, ensuring that work is executed accurately and completely.
- Demonstrate an ability to achieve tangible and measurable results. Make and Meet Commitments.
- Possess the ability to build strong relationships with clients, staff and subcontractors.
- Own transport would be advantageous
Pay: €29,500.00 per year
Benefits:
- Company pension
- Employee assistance program
- On-site parking
- Sick pay
Work Location: In person
