Find Admin support Jobs in Glasnevin, D

Operations Administrator
Business Medical —Santry, County Dublin
- Part-time
- Administrative experience
- Business development
- No degree
Quick apply
11d
Senior Customer Service Executive
McSport —DUBLIN 22, County Dublin
- €40,000 a year
- Full-time
- Customer service
- ERP systems
- English
- Employee discount
Quick apply
Executive Assistant
Optum —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
9d
Accounts Administrator
Engaging Dementia —Dublin, County Dublin
- €35,000–€38,000 a year
- Part-time
- Remote
- CRM software
- Microsoft Office
- No degree
- Flexitime
- Work from home
Quick apply
8h
Depot Administrator
AES Recycling —Lusk, County Dublin
- From €30,000 a year
- Full-time
- Microsoft Excel
- Employee assistance program
- Sick pay
Quick apply
11d
Purchasing, Payroll & Accounts/Admin Support Officer (Part Time 75%)
Lycee Francais International Samuel Beckett —Clonskeagh, County Dublin
- €27,000.00–€66,493.04 a year
- Part-time
- Microsoft Excel
- English
- Microsoft Office
- Annual leave
Quick apply
3d
Senior Executive & Project Administrator
Eterna International Limited —DUBLIN 2, County Dublin
- From €55,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick apply
Human Resources Generalist- 4.5 days per week
Davenham Switchgear Limited —DUBLIN 22, County Dublin
- €50,000–€55,000 a year
- Full-time
- Human resources
- In-person
- Manufacturing
- Employee assistance program
Quick apply
Warehouse Operative
EES Group —North Dublin, County Dublin
- €35,000–€38,000 a year
- Full-time
- Microsoft Excel
- Oracle
- ERP systems
Quick apply
13h
Project Assistant, MHPSS
UN International Organization for Migration —Dublin, County Dublin
- €3,081 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Spanish
- Relocation assistance
- Sick pay
Quick apply
1d
HR Administrator
Sims IVF —Dublin, County Dublin
- €30,000–€40,000 a year
- 8 hour shift
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Motor Sales Accounts Assistant
O'Regan Motors —Newcastle, County Dublin
- €35,000–€40,000 a year
- Full-time
- Organisational skills
- Employee discount
- Sick pay
Quick apply
11d
Office Administrator
Attic Living —Clondalkin, County Dublin
- €18 an hour
- Part-time
- Microsoft Excel
- Microsoft Office
- Communication skills
- Annual leave
Quick apply
8d
Executive Assistant
Mercury Engineering —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant - Real Estate
Turner & Townsend —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Annual leave
Quick apply
Human Resources Administrator
St Patrick's Hospital —Dublin, County Dublin
- €37,277–€55,398 a year
- Full-time
- Microsoft Outlook
- Management
- Microsoft Office
- Annual leave
12h
Cyber Security Analyst
VISO Cyber Security Limited —Glasnevin, County Dublin
- €34,139.22–€45,000.00 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Computer Science
Quick apply
Admin Support
Elwood Roberts —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Part Time Office Assistant, Italian Food Business
Belmorso Ltd —Santry, County Dublin
- From €15 an hour
- Part-time
- English
- Employee discount
Quick apply
AVP, Investor Relations (Private Equity)
Citco —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office

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Operations Administrator

Business Medical
Santry, County Dublin

Quick apply

Job details

Part-time
11 days ago

Qualifications

Administrative experience
Business development
Communication skills
Time management

Full job description

The Operations Administrator will provide day-to-day operational and administrative support to ensure the smooth running of our consultancy projects and internal processes. This role is central to coordinating client consultations, managing information flow between clients and the Managing Director, supporting financial administration, and helping to build scalable systems as the company grows.

We are a small, but growing consultancy firm based in an accountancy practice, providing specialist business advice to the medical profession.

This is a part-time, office-based role in Santry, working 18–20 hours per week over 4 days, with the opportunity to increase hours as the company expands.

You will work closely with the Managing Director and clients, helping to keep projects on track and the business organised.

Key Responsibilities

1. Consultation Administration

Assist the Managing Director in coordinating all stages of the consultation process from initial enquiry to project close, to include but not limited to:
Schedule client meetings, manage follow-up actions,
Collate and organise client documentation.
Act as a first point of contact for client enquiries via phone, email, and website.
Handle new client registrations, onboarding documentation, and initial information gathering.
Maintain and update the appointment schedule.
Act as the main operational point of contact between the Managing Director and clients throughout engagements.
Coordinate weekly work-in-progress meetings with the Managing Director, record actions, decisions and follow ups.

o Maintain a professional, helpful, and timely response to all client communications.

2. Financial Administration

General financial administration. Record keeping, preparing client invoices and preparing information for bookkeeping.

3. Systems, Processes & SOPs

Compile and maintain a clear set of Standard Operating Procedures (SOPs) across key operational areas.
Identify opportunities to streamline and improve existing processes and tools.
Help implement and maintain simple systems to support efficient operations.

4. Ad Hoc Projects

Assist in coordinating ad hoc projects e.g website redesign, webinar series, various business development initiatives.

Skills & Experience

Essential:

Previous experience in an administrative, operations, or coordinator role (e.g. office admin, project admin, operations assistant).
Strong organisational and time-management skills with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills; confident dealing with clients.
High attention to detail in handling documentation, scheduling, and financial information.
Proficiency with common office software (e.g. Microsoft Office) and willingness to learn new tools.
Comfortable working with basic financial information (spreadsheets).
Able to work on-site in Santry for all scheduled hours (this is not a hybrid or remote role).

Desirable:

Experience:
in a professional services or consultancy environment.
supporting finance/bookkeeping processes.
coordinating small projects.
writing or maintaining SOPs or process documentation.

Personal Attributes

Proactive, with a “can-do” attitude and willingness to take ownership of tasks.
Reliable and consistent, with a strong sense of responsibility and follow-through.
Discreet and professional, able to handle confidential information appropriately.
Comfortable working in a small, growing company where processes are still being refined.
Problem-solver who can anticipate needs and suggest practical improvements.

Salary & Benefits

Salary: Depending on experience.
Hours: 18–20 hours p.w over 4 days (part-time), with potential to increase with growth.
Pension: Auto-enrolment pension scheme.
Office-based role in Santry with the opportunity to grow with the business.

Work Location: In person

Quick apply

Refine Your Search

admin support jobs in glasnevin, d

Operations Administrator

Senior Customer Service Executive

Executive Assistant

Accounts Administrator

Depot Administrator

Purchasing, Payroll & Accounts/Admin Support Officer (Part Time 75%)

Senior Executive & Project Administrator

Human Resources Generalist- 4.5 days per week

Warehouse Operative

Project Assistant, MHPSS

HR Administrator

Motor Sales Accounts Assistant

Office Administrator

Executive Assistant

Executive Assistant - Real Estate

Human Resources Administrator

Cyber Security Analyst

Admin Support

Part Time Office Assistant, Italian Food Business

AVP, Investor Relations (Private Equity)

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