Find Administration & support coordinator Jobs in Clonee, Mh

Front Desk Facilities Coordinator
Apleona Ireland —Dublin, County Dublin
- €30,000–€32,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
1h
Contracts Coordinator
AECOM —Dublin, County Dublin
- Hybrid work
- Contracts
Healthcare Coordinator (CNM1)
Dara Community Living —Celbridge, County Kildare
- Full-time
- IT
- Leadership
- Nursing
Quick apply
6d
Operational Coordinator
Specsavers —Tallaght, County Dublin
- Full-time
- Customer service
- No degree
- Communication skills
6d
Clinical Facilitator - Radiology
Beacon Hospital —Dublin, County Dublin
- Full-time
- Clinic
- Leadership
- Communication skills
Quick apply
AI Portfolio Analyst
ICON Plc —Dublin, County Dublin
- Full-time
- Analysis skills
- Bachelor's degree
- Organisational skills
1d
International Project Compliance Manager
Designer Group —Dublin, County Dublin
- Full-time
- Organisational skills
- Communication skills
Quick apply
Staff Nurse; Surgical Inpatient Unit
Beacon Hospital —Dublin, County Dublin
- Full-time
- Nursing
- Communication skills
- Nursing
Quick apply
8d
Senior Cloud Engineer
Sprinklr —Dublin, County Dublin
- Full-time
- Azure
- Management
- Social media management
- Annual leave
Graduate Construction Project Managers - Ireland (2026 Starts)
AECOM —Dublin, County Dublin
- Full-time
- Hybrid work
- Master's degree
- Project management
- Bachelor's degree
IT Operations Manager
Medserv —Dundrum, County Dublin
- €65,000–€80,000 a year
- Full-time
- Annual leave
- Employee assistance program
Quick apply
Aftersales Coordinator
Terberg Special Vehicles —Dublin, County Dublin
- Customer service
- Organisational skills
- Communication skills
Quick apply
Staff Nurse; Neuro Interventional Radiology
Beacon Hospital —Dublin, County Dublin
- Weekend availability
- Nursing
- Bachelor's degree
- Communication skills
Quick apply
Events Coordinator
RCPI —DUBLIN 2, County Dublin
- €35,000 a year
- Hybrid work
- Administrative experience
- Organisational skills
- Budgeting
- Annual leave
- Work from home
Quick apply
2h

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Front Desk Facilities Coordinator

Apleona Ireland -
Dublin, County Dublin

Quick apply

Job details

Permanent | Full-time
€30,000–€32,000 a year
1 hour ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Front desk
Business
Communication skills
Property management

Full job description

Apleona is currently recruiting for a Front Desk Facilities Coordinator to work in Dublin South.

Working Pattern: Monday - Friday, 9am - 5.30pm

Main Duties & Responsibilities

Act as first point of contact for visitors, clients, contractors and suppliers, while providing a professional, welcoming and customer-focused service.
Answer, direct and respond to general enquiries from incoming calls
Manage incoming, outgoing post, courier deliveries and office correspondence.
Maintain meeting rooms, coordinate bookings, and assist with meetings, events and hospitality requirements.
Provide administrative support including, preparing correspondence, reports, presentations and meeting documentation.
Maintain electronic and paper filing systems ensuring records are accurate and up to date.
Coordinate office supplies and stationery.
Process supplier invoices, and match invoices against purchase orders, quotations and supporting documentation.
Monitor invoice approval workflows and follow up outstanding approvals, while liaising with suppliers regarding invoice queries and account reconciliations.
Assist with coding invoices and preparing payment schedules, while maintaining accurate financial records and reporting spreadsheets.
Coordinate the issue, return and tracking of building access cards, fobs and keys, and maintain accurate access registers and records.
Process access requests and coordinate access permissions with property managers and building management.
Assist in compiling client reports and management information and maintain databases and ensure accuracy.
Support KPI reporting and departmental performance tracking where required.
Ensure confidentiality of company and client information and maintain compliance with policies/procedures.

Qualifications & Experience

Minimum of 2-3 years' experience in an administrative, office coordination or front office role.
Experience working within property management, facilities management or a professional services environment would be advantageous.
Highly organised with excellent attention to detail, and ability to prioritise competing workloads.
Good numerical skills and experience working with invoices.
Proficient in Microsoft Office (Word, Excel, Outlook and Teams).
Ability to work independently and as part of a team.
Excellent communication and interpersonal skills.
Professional, reliable and proactive.
Experience working with property management software or financial systems would be advantageous.
Business Administration qualification or equivalent experience desirable.

We look forward to your application!

IND2

Quick apply

Refine Your Search

administration & support coordinator jobs in clonee, mh

Front Desk Facilities Coordinator

Contracts Coordinator

Healthcare Coordinator (CNM1)

Operational Coordinator

Clinical Facilitator - Radiology

AI Portfolio Analyst

International Project Compliance Manager

Staff Nurse; Surgical Inpatient Unit

Senior Cloud Engineer

Graduate Construction Project Managers - Ireland (2026 Starts)

IT Operations Manager

Aftersales Coordinator

Staff Nurse; Neuro Interventional Radiology

Events Coordinator

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