Find Administration executive Jobs in Swords, D

Executive Administrative Assistant (contract)
Microsoft EMEA —DUBLIN 18, County Dublin
- €178–€200 a day
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Group Compliance & Administration Officer
LPI Group —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
7d
E-Commerce Executive
MHStar UK Ltd. —Dublin, County Dublin
- €35,000–€45,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
7d
Compliance Governance & Operations Analyst II
TD Bank —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
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Executive Assistant
PwC —Dublin, County Dublin
- Full-time
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Workday HRIS Lead Specialist
ICON Plc —Dublin, County Dublin
- Full-time
- Oracle
- Bachelor's degree
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12d
Director, People Operations
Afiniti —Dublin, County Dublin
- Microsoft Excel
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Director Ideation & Growth, Optum Payment Integrity, Operations
Optum —Dublin, County Dublin
- Full-time
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10d
Sales Executive - Irish Market
Jetfly —Dublin, County Dublin
- Full-time
- Remote
- English
- No degree
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14h
Supply Chain Contract Manager
Turner & Townsend —Dublin, County Dublin
- Full-time
- Analysis skills
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7d
Bid Manager
EOS —Dublin, County Dublin
- Project management
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1d
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PwC —Dublin, County Dublin
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Sr Lead Cybersecurity Architect
JPMorganChase —DUBLIN 2, County Dublin
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Senior Associate Director, Client Trade Operations - 12 months duration
MUFG Investor Services —Dublin, County Dublin
- Hybrid work
- No degree
- Leadership
- Annual leave
- Gym membership
Quick apply
13d
Project Manager - Infrastructure
Turner & Townsend —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Office
- Construction experience
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- Annual leave
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Senior Cloud Engineer
Sprinklr —Dublin, County Dublin
- Full-time
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Lead Cloud Engineer
Sprinklr —Dublin, County Dublin
- Full-time
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15h
General Manager - Ireland (Including Statutory Directorship)
Brenntag UK Limited —Dublin, County Dublin
- Full-time
- Sales
- Analysis skills
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Quick apply
Personal Assistant
Allianz —Blackrock, County Dublin
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
13d
Dealing and Client Services AVP – Transfer Agency
BNP Paribas —Dublin, County Dublin
- Full-time
- Microsoft Office
- Accounting
- Business
- Annual leave
7d

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Executive Administrative Assistant (contract)

Microsoft EMEA -
DUBLIN 18, County Dublin

Apply Now

Job details

€178–€200 a day

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
Management
Vendor management
Administrative experience
SharePoint
AI
Communication skills

Full job description

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Overview

We are seeking a highly organized, proactive, and detail-oriented Team Administrator / Vendor Administrator to join the SME&C EMEA Administration team. This role is ideal for someone who enjoys bringing structure to a fast-paced environment, managing multiple priorities, and supporting a diverse group of stakeholders. You will play an important role in ensuring administrative requests, meetings, events, travel coordination, and operational processes run smoothly across the business.

Key Responsibilities

Administrative Operations

Manage shared admin inboxes and Teams requests.
Assign, prioritize and follow up on incoming requests.
Ensure all requests have clear ownership and status tracking.

Calendar & Meeting Support

Coordinate calendars and meeting logistics.
Schedule meetings across multiple stakeholders.
Organize room bookings and meeting requirements.

Events & Office Logistics

Coordinate offsites, leadership meetings and team events.
Arrange catering, visitor access and hospitality support.
Partner with AV and facilities teams.

Travel & Expense Support

Track receipts and travel documentation.
Assist with expense report preparation.
Follow up on policy-related requirements.
Coordinate with suppliers and vendors.

Documentation & Process Management

Maintain trackers, templates and shared documentation.
Update process notes and operational guidance.
Ensure information remains current and accessible.

Continuous Improvement

Use Copilot and AI tools to reduce manual work.
Create templates and process documentation.
Suggest process improvements and light automation opportunities.

Must-Have Skills

Administrative Experience

Corporate administration, team coordination, executive support, business support or operations support experience.

Microsoft 365 Expertise

Strong working knowledge of:

Outlook
Teams
SharePoint
OneDrive
Excel
PowerPoint

Organization & Prioritization

Managing multiple requests simultaneously.
Working in fast-changing environments.
Strong attention to detail.

Communication

Professional written communication.
Ability to follow up effectively.
Comfortable interacting with senior stakeholders.

Stakeholder Management

Supporting multiple teams and stakeholders.
Customer-service mindset.
Vendor coordination experience.

AI/Copilot Adoption

Experience using Microsoft Copilot or AI tools for:
- Summarising emails
- Meeting notes
- Drafting communications
- Action tracking

Nice-to-Have Skills

3–7 years of administrative, coordinator or operations support experience.
Shared mailbox management.
Request triage models.
Event coordination.
Catering coordination.
AV support coordination.
Visitor management.
Travel coordination.
Expense administration.
Vendor management.
Purchase order support.
Knowledge base creation.
Process documentation.
Light process automation experience.
Experience working in a Microsoft environment.

Additional Details:

Location: Leopardstown, Dublin, Ireland
Duration: Until 30th June 2027
Shift Timings: Hybrid (2 -3 days a week onsite)
Pay Range: €178/day to €200/day (PAYE)
Weekly Schedule: 40 hours

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range

178 - 200 EUR daily

Apply Now

Refine Your Search

administration executive jobs in swords, d

Executive Administrative Assistant (contract)

Group Compliance & Administration Officer

E-Commerce Executive

Compliance Governance & Operations Analyst II

Executive Assistant

Workday HRIS Lead Specialist

Director, People Operations

Director Ideation & Growth, Optum Payment Integrity, Operations

Sales Executive - Irish Market

Supply Chain Contract Manager

Bid Manager

Technology Transformation Senior Manager - Insurance Sector

Sr Lead Cybersecurity Architect

Senior Associate Director, Client Trade Operations - 12 months duration

Project Manager - Infrastructure

Senior Cloud Engineer

Lead Cloud Engineer

General Manager - Ireland (Including Statutory Directorship)

Personal Assistant

Dealing and Client Services AVP – Transfer Agency

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