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Assistant Estate Manager

KSC-Utrillo Ltd. - Legal -
Dublin, County Dublin

Quick apply

Job details

Full-time
2 days ago

Qualifications

Management
Yardi
Microsoft Office
Analysis skills
Organisational skills
IT
Communication skills

Full job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Title: Assistant Estate Manager

Location: Leading retail park in South Dublin, Ireland

About the Opportunity

Join our team in an exciting role managing a premier retail park in South Dublin. We're seeking a motivated professional with a strong building management background to support the delivery of exceptional property operations and tenant services.

Key Responsibilities

Financial Management

Monitor all operational costs against approved budgets
Work with senior team members to prepare annual budgets
Review quarterly and year-end expenditure with the Estate Manager

Property Operations

Coordinate planned and reactive maintenance works by engaging contractors through our purchase order system
Review completed works and approve invoices via Yardi Property Management System
Manage planned preventative maintenance programmes and maintain asset registers
Oversee cyclical maintenance certifications and ensure timely uploading of compliance reports
Conduct regular site inspections and maintain comprehensive documentation

Tenant Relations & Customer Service

Act as a visible client ambassador, building strong relationships with tenants
Liaise regularly with tenants regarding day-to-day property operations
Provide responsive customer service to all management office enquiries
Implement the retail park strategy with a focus on creating a customer-centric culture

Compliance & Risk Management

Implement and manage Health and Safety and insurance requirements
Ensure compliance with all statutory H&S requirements and manage site services risk
Liaise with insurance brokers to resolve queries and manage claims
Manage the Site Access Control database

Sustainability & ESG

Implement and manage Environmental, Social and Governance (ESG) initiatives
Pursue enhanced sustainability strategies across the property
Upload and maintain key property data on the designated ESG platform

Administrative Support

Provide comprehensive administrative and operational support to the Estate Manager
Prepare reports for clients and senior team members
Take accurate meeting minutes
Supervise contractors and develop KPIs and SLAs
Drive proactive estate administration and enhancement activities

Person Specification

Essential Qualities

Strong analytical and administrative abilities
Excellent organizational skills and attention to detail
Effective communicator with strong interpersonal skills
Can-do attitude and collaborative team player
Self-motivated with strong initiative
Proven capability for achieving targets and meeting deadlines
Ability to manage multiple tasks and handle regular deadlines efficiently

Technical Skills

Strong Microsoft Office knowledge and proficiency
Excellent IT skills

Experience

Property or Facility Management experience desirable but not essential
Background in building management highly advantageous

This is a fantastic opportunity to develop your career in property management while working with a leading retail destination in South Dublin.

Location:

On-site –Dublin, IRL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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