Find Administration executive Jobs in Dublin, D

Administrative Assistant 1 (contract)
Microsoft EMEA —DUBLIN 22, County Dublin
- €16 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Team Assistant
World Rugby —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Work from home
13h
Corporate Services Executive
Walkers Global —DUBLIN 1, County Dublin
- Hybrid work
- Accounting
- Organisational skills
- Communication skills
- Annual leave
- Employee assistance program
Pensions Administration - Retirement
WTW —Dublin, County Dublin
- Full-time
- Hybrid work
- Communication skills
- Annual leave
Senior Manager, Channel Operations & Partner Programs
Nitro —Dublin, County Dublin
- Microsoft Excel
- Sales
- Salesforce
Quick apply
8d
Senior Technical Operations Engineer, Manufacturing Operations
Amazon Data Services Ireland Limited —Dublin, County Dublin
- Full-time
- Microsoft Excel
- Data analysis skills
- Master's degree
5d
Company Secretary
Apex Group —Dublin, County Dublin
- Full-time
- Hybrid work
- Leadership
Senior Account Manager, Microsoft Advertising (German Market) Dublin based
Microsoft —Dublin, County Dublin
- €60,300–€102,600 a year
- Full-time
- Sales
- Marketing
- English
14d
Centre Manager at StartBright St Finians
StartBright Learning Centres —DUBLIN 22, County Dublin
- Childcare
- Management
- Leadership
Vice President, PI Capability Strategy
Optum —Dublin, County Dublin
- Full-time
- Engineering
- Bachelor's degree
- No degree
Director of Project Controls - Data Centre Division
PM Group —Dublin, County Dublin
- Engineering
- Construction experience
- Leadership
11d
Customer and Business Transformation - Insurance Sector - Senior Manager
PwC —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Presentation skills
Operational Project Accountant - Data Centre Construction
Turner & Townsend —Dublin, County Dublin
- Full-time
- Microsoft Excel
- Bachelor's degree
- Business
Quick apply
Director, Global Rewards & People Operations
Afiniti —Dublin, County Dublin
- Microsoft Excel
- Project management
- Communication skills
1d
Chief Finance Officer
Circle VHA —Dublin, County Dublin
- €85,200–€119,300 a year
- Full-time
- Hybrid work
- Project management
- Leadership
- Communication skills
Quick apply
8d
Senior Project Manager – Fund Managers
LGT Capital Partners —Dublin, County Dublin
- Full-time
- English
- Analysis skills
- Project management
ERP Project Director
PM Group —Dublin, County Dublin
- Oracle
- Computer Science
- ERP systems
IT Solutions Leader for Clinical Diagnostics Ireland and UK
Eurofins —Dublin, County Dublin
- Full-time
- Hybrid work
- Azure
- English
- Master's degree
Quick apply
Planning Manager
AECOM —Dublin, County Dublin
- Full-time
- Project management
- SharePoint
- Communication skills
Sourcing Senior Manager - Device Promotions/Marketing/OEM
Verizon —Dublin, County Dublin
- Master's degree
- Bachelor's degree
- No degree

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Administrative Assistant 1 (contract)

Microsoft EMEA -
DUBLIN 22, County Dublin

Apply Now

Job details

€16 an hour

Qualifications

Microsoft Powerpoint
Microsoft Word
iCIMS
SAP SuccessFactors
Microsoft Excel
Microsoft Outlook
Customer service
Administrative experience
Bachelor's degree
Calendar management
SharePoint
Budgeting
Communication skills
Time management

Full job description

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:
Security is a top priority for our customers amid digital threats, regulatory scrutiny, and complex environments. Microsoft Security aims to make the world safer by empowering users, customers, and developers with a comprehensive security cloud offering end-to-end, simplified solutions. Our organization drives Microsoft’s mission to secure technology platforms, devices, and clouds for customers and our own internal estate. We foster a culture of growth mindset, excellence, and innovation, creating impactful solutions for billions globally.

Are you a Business Administrator passionate about supporting a dynamic team? Do you thrive in managing complex scenarios, coordinating meetings and events, and influencing security culture across Microsoft? We want someone like you! The ideal candidate will serve as a central point of coordination for day-to-day operational needs, ensuring a seamless employee experience while enabling efficiency across administrative, facilities, and logistics functions.
This role requires excellent communication, prioritization, and multitasking skills, along with professionalism and operational excellence. You’ll need to navigate a fast-paced environment, demonstrate good judgment, accommodate diverse work styles, maintain confidentiality, and consistently follow through on tasks. Success means managing high workloads calmly and independently, dealing with ambiguity, and having a passion for supporting managers and organizations.

Microsoft’s mission is to empower every person and organization to achieve more. We unite with a growth mindset, innovate to empower others, and collaborate to reach shared goals. Our values—respect, integrity, and accountability—create an inclusive culture where everyone can thrive. We are committed to cultivating a positive, inclusive work environment for all employees

Key Qualifications & Responsibilities:

Coordinate IT tickets and equipment logistics (device orders, onboarding kits, loaners, inventory)
Serve as site POC for facilities and space operations (requests, desk setups, moves, office readiness)
Support new hire onboarding and offboarding logistics (workspace setup, equipment, transitions)
Plan and execute local morale events and team initiatives (vendors, catering, day-of logistics, site visits)
Provide onsite meeting and operational support (room bookings, logistics, general team support)
Assist with Rhythm of Business coordination (tracking cadences, meeting logistics, readiness)
Maintain awareness of international holidays and time zones to flag scheduling conflicts for global teams
Partner closely with Executive Administrators to deliver day-to-day operational and administrative support

Support calendar logistics for team meetings (room booking, updates, coordination, and onsite readiness in partnership with Executive Administrators)

Preferred Qualifications:

Bachelor’s degree in a relevant field or equivalent experience
Experience managing budgets for events, travel, and training
Familiarity with Microsoft internal tools (Employee Central/HeadTrax, MS Expense Tool, MS Travel, iCIMS, MyOrder)
Strong interpersonal, organizational, planning, and time management skills
Ability to work independently, handle ambiguity, and adapt to changing priorities
Professionalism, sound judgment, integrity, and discretion with confidential information
Effective teamwork and relationship-building across diverse groups
Experience supporting executives in fast-paced corporate environments
Excellent analytical, anticipatory, and written communication skills

Additional / Desired Qualifications:

2+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, calendar management, or administration work for executive/upper-level management.
2+ years of proficiency using Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint and experience using OneNote, SharePoint Teams or similar collaboration tools.

Additional Details:

Location: Dublin, DUB05
Duration: 30th June 2027
Shift Timings: 20 hours per week, 4 hours per day (Preferred 9am – 1pm, can be flexible / 8-hour a day if there is an event or business need)
Pay Range: €16/hr (PAYE)
Weekly Schedule: 20 hours

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range

16 - 16 EUR hourly

Apply Now

Refine Your Search

administration executive jobs in dublin, d

Administrative Assistant 1 (contract)

Executive Team Assistant

Corporate Services Executive

Pensions Administration - Retirement

Senior Manager, Channel Operations & Partner Programs

Senior Technical Operations Engineer, Manufacturing Operations

Company Secretary

Senior Account Manager, Microsoft Advertising (German Market) Dublin based

Centre Manager at StartBright St Finians

Vice President, PI Capability Strategy

Director of Project Controls - Data Centre Division

Customer and Business Transformation - Insurance Sector - Senior Manager

Operational Project Accountant - Data Centre Construction

Director, Global Rewards & People Operations

Chief Finance Officer

Senior Project Manager – Fund Managers

ERP Project Director

IT Solutions Leader for Clinical Diagnostics Ireland and UK

Planning Manager

Sourcing Senior Manager - Device Promotions/Marketing/OEM

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