Find Administration executive Jobs in Swords, D

Personal Assistant
Allianz —Blackrock, County Dublin
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
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Dealing and Client Services AVP – Transfer Agency
BNP Paribas —Dublin, County Dublin
- Full-time
- Microsoft Office
- Accounting
- Business
- Annual leave
7d
Category Development Executive
Kraft Heinz Company —Dublin, County Dublin
- €49,689–€55,210 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Management
TA Investor Dealing Senior Analyst
BNP Paribas —Dublin, County Dublin
- Full-time
- Microsoft Office
- Accounting
- Business
- Annual leave
7d
Business Development Executive
Maples Group - Legal Services —DUBLIN 2, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Life insurance
4d
Executive Assistant
PwC —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
Global Equity Program Manager
Rippling —DUBLIN 2, County Dublin
- Full-time
- Windows
- Mentoring
10d
PR & Social Intern Account Executive
Legacy Communications —Dublin, County Dublin
- €28,000 a year
- Full-time
- Social media management
- Microsoft Office
- No degree
Quick apply
Workday HRIS Lead Specialist
ICON Plc —Dublin, County Dublin
- Full-time
- Oracle
- Bachelor's degree
- No degree
12d
Senior Housing and Development Lead
Depaul —Dublin, County Dublin
- €73,065 a year
- Holidays
- Hybrid work
- Leadership
- Communication skills
- Negotiation
- Annual leave
- Employee assistance program
Quick apply
5d
Key Account Executive
Barclay Chemicals —Dublin, County Dublin
- Full-time
- Hybrid work
- Customer service
- English
- Project management
Quick apply
Senior Vice President, Transfer Agency Oversight
HarbourVest Partners —Dublin, County Dublin
- Bachelor's degree
- No degree
- Leadership
Senior Manager, Channel Operations & Partner Programs (Hybrid)
Nitro —Dublin, County Dublin
- Microsoft Excel
- Sales
- Salesforce
Quick apply
Senior Contract Administrator
Turner & Townsend —Dublin, County Dublin
- Full-time
- Contracts
- Annual leave
Quick apply
Chief Internal Auditor (CIA), Ireland and Germany
Canada Life Group Services —Dublin, County Dublin
- Hybrid work
- Management
- Accounting
- In-person
- Annual leave
9d
Director - Sales
Wesco —Dublin, County Dublin
- Full-time
- Sales
- Engineering
- Bachelor's degree
HRIS Manager - Oracle HCM
Grant Thornton —Dublin, County Dublin
- Full-time
- Oracle
- Analysis skills
- Bachelor's degree
7d
Sales Executive Leinster
PEL Group —Dublin, County Dublin
- Full-time
- Sales
- Communication skills
- Negotiation
Quick apply
Risk Manager:Rail projects
AECOM —Dublin, County Dublin
- Full-time
- Project management
- SharePoint
Claims Handler
NFP Corp —Dublin, County Dublin
- Full-time

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Personal Assistant

Allianz -
Blackrock, County Dublin

Apply Now

Job details

Part-time
13 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
English
Microsoft Office
Administrative experience
SharePoint
IT
Time management
Office experience

Full job description

Job Title: Personal Assistant
Role Type: Part-Time (25 hours/week), 18 Months FTC
Position Reports To: Chief Executive Officer
Location: AGL Headquarters, Maple House, Blackrock, Dublin

We are seeking a highly organised, confident and proactive Personal Assistant to provide comprehensive administrative and coordination support to the Allianz Global Life CEO, with a particular focus on diary management.
The role will involve liaising with senior internal and external stakeholders, coordinating meetings and activities, and supporting ad hoc projects across the business. The successful candidate will be able to anticipate the needs of the CEO, work proactively with minimal supervision, manage competing priorities, and maintain a high level of professionalism, confidentiality and discretion.
This part-time role will initially require onsite attendance across the working week, with flexibility depending on business needs. The successful candidate may be required to attend the office outside of their usual schedule to support key meetings or events, while there may also be occasions where office attendance is not required.

Responsabilities:

Manage the CEO’s calendar, email inbox, and meeting schedule, prioritising and responding promptly to changes
Develop a strong understanding of the CEO’s priorities and responsibilities, acting as a key gatekeeper by managing queries, meeting requests, and communications to ensure effective use of time
Manage credit card and expenses, ensuring timely reconciliation in line with company policies
Liaise with Board members to schedule and coordinate annual meetings aligned with key company milestones (e.g. Board/Committees meetings, HR Day, Product Day)
Support the Company Secretary with Board and Committee administration, including accurate documentation and timely uploads to Diligent
Collaborate with Finance, AZ Technology, and Payroll to resolve CEO-related matters efficiently and follow up on outstanding queries
Act as a delegate for Identity Management (GIAM) request and approvals, monitoring requests, liaising with stakeholders to get clarification or approval where required, and ensuring timely action is taken in line with business needs.
Coordinate travel arrangements and logistics for AGL staff, in line with Group guidelines
Provide administrative support, including drafting CEO communications, minute-taking, document preparation, and maintaining filing systems (e.g. SharePoint)
Organise internal and external events, including CEO Talks and Townhalls, managing logistics such as catering, room and visitor arrangements
Review and update high-quality presentations and confidential (NDAs) documents using Microsoft PowerPoint and Word

Key Customers:

Internal: Colleagues, Heads of Function, CEO
External: Allianz Group, Allianz Directors, External clients and customers of Allianz

Education Qualifications

Degree or equivalent, demonstrating a strong educational background
Fluent English; Another European language strong advantage

Professional Competence

5+ years’ experience in a Personal Assistant or senior administrative role supporting a CEO or Managing Director within a multinational organisation

Technical Knowledge

Experience in office administration or coordination within a multinational environment (ideally within financial services or another highly regulated industry)
Proficiency in Microsoft Office Suite (particularly Word, PowerPoint, and Excel), with an interest in leveraging AI tools to enhance efficiency
Basic IT troubleshooting skills, with the ability to resolve minor issues across company systems

Personal Competencies
Personal Impact

Consistently delivers work to a high standard, with a strong sense of ownership and accountability
Proactive and forward-thinking, with a proven ability to anticipate needs and act with initiative
Exceptionally organised, with excellent attention to detail
Comfortable working independently, exercising sound judgement with minimal guidance
Strong local knowledge to support meeting arrangements, dining, and corporate gifting, ensuring high-quality recommendations for senior stakeholders

Intellectual Effectiveness

Demonstrates a high level of discretion and professionalism, with the ability to maintain strict confidentiality of sensitive company and employee information
Strong time management skills, with the ability to organise and coordinate multiple priorities simultaneously

Communication

Ability to engage confidently with senior executives and Board members, maintaining professionalism and credibility
Exercises sound judgement in managing sensitive communications and acting as a gatekeeper on behalf of the CEO
Confident communicator across multiple channels (phone, Microsoft Teams, and email), with the ability to adapt tone to suit different audiences

Dealing with People

Demonstrated ability to build strong working relationships and manage expectations across a wide range of internal and external stakeholders

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.

We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in. We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation. Great to have you on board. Let's care for tomorrow.

Apply Now

Refine Your Search

administration executive jobs in swords, d

Personal Assistant

Dealing and Client Services AVP – Transfer Agency

Category Development Executive

TA Investor Dealing Senior Analyst

Business Development Executive

Executive Assistant

Global Equity Program Manager

PR & Social Intern Account Executive

Workday HRIS Lead Specialist

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Key Account Executive

Senior Vice President, Transfer Agency Oversight

Senior Manager, Channel Operations & Partner Programs (Hybrid)

Senior Contract Administrator

Chief Internal Auditor (CIA), Ireland and Germany

Director - Sales

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Claims Handler

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