Find Administration executive Jobs in Swords, D

Personal Assistant
Allianz —Blackrock, County Dublin
- Part-time
- Microsoft Powerpoint
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Category Development Executive
Kraft Heinz Company —Dublin, County Dublin
- €49,689–€55,210 a year
- Full-time
- Microsoft Powerpoint
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Business Development Executive
Maples Group - Legal Services —DUBLIN 2, County Dublin
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Global Equity Program Manager
Rippling —DUBLIN 2, County Dublin
- Full-time
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Senior Manager - Credit Portfolio Risk
U.S. Bank National Association —DUBLIN 18, County Dublin
- €117,980–€138,800 a year
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Manager, FX & Treasury Risk (Hybrid)
Xerox —Dublin, County Dublin
- Full-time
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PR & Social Intern Account Executive
Legacy Communications —Dublin, County Dublin
- €28,000 a year
- Full-time
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- No degree
Quick apply
Senior Housing and Development Lead
Depaul —Dublin, County Dublin
- €73,065 a year
- Holidays
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5d
Key Account Executive
Barclay Chemicals —Dublin, County Dublin
- Full-time
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- English
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Quick apply
Director - Sales
Wesco —Dublin, County Dublin
- Full-time
- Sales
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Director Ideation & Growth, Optum Payment Integrity, Operations
Optum —Dublin, County Dublin
- Full-time
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Senior Technical Operations Engineer, Manufacturing Operations
Amazon Data Services Ireland Limited —Dublin, County Dublin
- Full-time
- Microsoft Excel
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Claims Handler
NFP Corp —Dublin, County Dublin
- Full-time
Supply Chain Contract Manager
Turner & Townsend —Dublin, County Dublin
- Full-time
- Analysis skills
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Quick apply
6d
Technology Transformation Senior Manager - Insurance Sector
PwC —Dublin, County Dublin
- Full-time
Senior Associate Director, Client Trade Operations - 12 months duration
MUFG Investor Services —Dublin, County Dublin
- Hybrid work
- No degree
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- Annual leave
- Gym membership
Quick apply
12d
Bid Manager
EOS —Dublin, County Dublin
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6h
IT Solutions Leader for Clinical Diagnostics Ireland and UK
Eurofins —Dublin, County Dublin
- Full-time
- Hybrid work
- Azure
- English
- Master's degree
Quick apply
Managing Director, Head of Ireland Legal
State Street —Dublin, County Dublin
- Full-time
- Leadership
- Communication skills
- Employee assistance program
10d
Project Director
Amey Ltd —DUBLIN 1, County Dublin
- Leadership
- Annual leave
- Gym membership
Quick apply
6d

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Personal Assistant

Allianz -
Blackrock, County Dublin

Apply Now

Job details

Part-time
12 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
English
Microsoft Office
Administrative experience
SharePoint
IT
Time management
Office experience

Full job description

Job Title: Personal Assistant
Role Type: Part-Time (25 hours/week), 18 Months FTC
Position Reports To: Chief Executive Officer
Location: AGL Headquarters, Maple House, Blackrock, Dublin

We are seeking a highly organised, confident and proactive Personal Assistant to provide comprehensive administrative and coordination support to the Allianz Global Life CEO, with a particular focus on diary management.
The role will involve liaising with senior internal and external stakeholders, coordinating meetings and activities, and supporting ad hoc projects across the business. The successful candidate will be able to anticipate the needs of the CEO, work proactively with minimal supervision, manage competing priorities, and maintain a high level of professionalism, confidentiality and discretion.
This part-time role will initially require onsite attendance across the working week, with flexibility depending on business needs. The successful candidate may be required to attend the office outside of their usual schedule to support key meetings or events, while there may also be occasions where office attendance is not required.

Responsabilities:

Manage the CEO’s calendar, email inbox, and meeting schedule, prioritising and responding promptly to changes
Develop a strong understanding of the CEO’s priorities and responsibilities, acting as a key gatekeeper by managing queries, meeting requests, and communications to ensure effective use of time
Manage credit card and expenses, ensuring timely reconciliation in line with company policies
Liaise with Board members to schedule and coordinate annual meetings aligned with key company milestones (e.g. Board/Committees meetings, HR Day, Product Day)
Support the Company Secretary with Board and Committee administration, including accurate documentation and timely uploads to Diligent
Collaborate with Finance, AZ Technology, and Payroll to resolve CEO-related matters efficiently and follow up on outstanding queries
Act as a delegate for Identity Management (GIAM) request and approvals, monitoring requests, liaising with stakeholders to get clarification or approval where required, and ensuring timely action is taken in line with business needs.
Coordinate travel arrangements and logistics for AGL staff, in line with Group guidelines
Provide administrative support, including drafting CEO communications, minute-taking, document preparation, and maintaining filing systems (e.g. SharePoint)
Organise internal and external events, including CEO Talks and Townhalls, managing logistics such as catering, room and visitor arrangements
Review and update high-quality presentations and confidential (NDAs) documents using Microsoft PowerPoint and Word

Key Customers:

Internal: Colleagues, Heads of Function, CEO
External: Allianz Group, Allianz Directors, External clients and customers of Allianz

Education Qualifications

Degree or equivalent, demonstrating a strong educational background
Fluent English; Another European language strong advantage

Professional Competence

5+ years’ experience in a Personal Assistant or senior administrative role supporting a CEO or Managing Director within a multinational organisation

Technical Knowledge

Experience in office administration or coordination within a multinational environment (ideally within financial services or another highly regulated industry)
Proficiency in Microsoft Office Suite (particularly Word, PowerPoint, and Excel), with an interest in leveraging AI tools to enhance efficiency
Basic IT troubleshooting skills, with the ability to resolve minor issues across company systems

Personal Competencies
Personal Impact

Consistently delivers work to a high standard, with a strong sense of ownership and accountability
Proactive and forward-thinking, with a proven ability to anticipate needs and act with initiative
Exceptionally organised, with excellent attention to detail
Comfortable working independently, exercising sound judgement with minimal guidance
Strong local knowledge to support meeting arrangements, dining, and corporate gifting, ensuring high-quality recommendations for senior stakeholders

Intellectual Effectiveness

Demonstrates a high level of discretion and professionalism, with the ability to maintain strict confidentiality of sensitive company and employee information
Strong time management skills, with the ability to organise and coordinate multiple priorities simultaneously

Communication

Ability to engage confidently with senior executives and Board members, maintaining professionalism and credibility
Exercises sound judgement in managing sensitive communications and acting as a gatekeeper on behalf of the CEO
Confident communicator across multiple channels (phone, Microsoft Teams, and email), with the ability to adapt tone to suit different audiences

Dealing with People

Demonstrated ability to build strong working relationships and manage expectations across a wide range of internal and external stakeholders

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.

We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in. We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation. Great to have you on board. Let's care for tomorrow.

Apply Now

Refine Your Search

administration executive jobs in swords, d

Personal Assistant

Category Development Executive

Business Development Executive

Global Equity Program Manager

Senior Manager - Credit Portfolio Risk

Manager, FX & Treasury Risk (Hybrid)

PR & Social Intern Account Executive

Senior Housing and Development Lead

Key Account Executive

Director - Sales

Director Ideation & Growth, Optum Payment Integrity, Operations

Senior Technical Operations Engineer, Manufacturing Operations

Claims Handler

Supply Chain Contract Manager

Technology Transformation Senior Manager - Insurance Sector

Senior Associate Director, Client Trade Operations - 12 months duration

Bid Manager

IT Solutions Leader for Clinical Diagnostics Ireland and UK

Managing Director, Head of Ireland Legal

Project Director

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