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Grade IV Admin - Respiratory Access to Care - 1.0 WTE Specified Purpose Contract

Beaumont Hospital -
Dublin, County Dublin

Apply Now

Job details

Specified-purpose
€54,367–€56,018 a year
1 day ago

Qualifications

Microsoft Word
Telephony
Microsoft Excel
Microsoft Outlook
Microsoft Office
Leaving certificate

Full job description

Overview:

Post Title:

Grade IV Admin Officer – Respiratory Access To Care

Post Status:

Specified Purpose/Temporary Contract

Department

Medical Directorate

Location:

Beaumont Hospital, Dublin 9

Reports to:

Directorate Support Supervisor; with regard to day-to-day operational issues
Directorate Support Manager; with regard to overall quality of work, development, and compliance with strategic and operational objectives

Salary:

Appointment will be made on the Grade IV pay scale at a point in line with Government pay policy. (€36,470 - €52,758 LSI €54,367 €56,018)

Hours of work:

35 hours per week

Closing date for applications:

Tuesday 4th August 2026 at 12:00pm

PLEASE NOTE
Beaumont Hospital/the designated hiring manager reserves the right to close the competition early should a sufficient or substantial number and/or quality of applications be received.

Responsibilities:

General Responsibilities

Under general supervision, to carry out the functions of the administrative role as directed by the directorate management team in line with established standard operating procedures.
Plan and organise work to comply with established objectives and deadlines. Understand and adhere to all relevant Beaumont Hospital policies, guidelines and procedures, comply with health and safety, infection control and risk management procedures, comply with statutory obligations.
Participate in performance review/ achievement and the development of a personal development plan in conjunction with and as required his / her line manager
Maintain and update compliance with mandatory training (Fire Safety, Manual Handling, Hand Hygiene etc.)

Principal Duties

Outpatient Reception – dealing with members of the public attending health services
Location and requisition of patient medical charts
Preparation of medical charts for outpatient clinics
Comply with obligations to protect patient confidentiality and data at all times (GDPR)
Waiting List Management and appointment scheduling (in line with National Policy for Management of Outpatient Services/Inpatient Day Case Services)
Telephony duties – manage incoming calls to the service and follow-up as appropriate
Filing of clinical documentation as per National Guidelines for the management of patient records
Checking of Departmental email account
Scanning and transmission of documents in line with GDPR guidelines
Risk Management – monitor own department and service for elements of risk and escalate to management team in a timely manner
Participate in the provision of cover in the event of planned/unplanned absences as part of the Medical Directorate clerical pool and across the wider hospital as required
Attendance at interdepartmental meetings as required
General administrative duties, as directed by line manager and appropriate to clerical grade.

Time & Attendance

Work Pattern: 5 Days per week between Monday – Saturday
Target Hours: 35 per week
Flexi-time (Extended Working Day Roster)
Start Time: between 07:30am – 10:00am
End time: between 15:30pm – 18:30pm

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Qualifications:

Selection criteria

Outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post.
Applications will be assessed on the basis of how well candidates satisfy these criteria.

Mandatory:

Candidates must have at the latest date of application:

1. Professional Qualifications,

Experience (a) Eligible applicants will be those who on the closing date for the competition: (i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied.

Or (ii) Passed an examination of at least equivalent standard

Or (iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills And (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office based on the skills competencies and knowledge for the post.

2. Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

3. Character Each candidate for and any person holding the office must be of good character.

4. Excellent keyboard skills

Desirable:
1. Good working knowledge of Microsoft Office Suite (Word, Excel, Outlook)
2. Experience working in a healthcare environment

Informal Enquiries ONLY to: (Please note NO APPLICATIONS will be accepted via the Informal Enquiries email address)

Name:

Derek Pigott

Title:

Directorate Support Manager

Email address:

[email protected]

Apply Now

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