Find Admin support Jobs in Maynooth, Ke

Executive Assistant
Mercury Engineering —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Project Assistant, MHPSS
Iom Usrap Dc —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Spanish
3d
Project Assistant, MHPSS
International Organization for Migration —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Spanish
3d
Customer Service Administrator (6-month FTC)
Quadient —Dublin, County Dublin
- Full-time
- Hybrid work
- Employee assistance program
Quick apply
Personal Assistant
AXA —DUBLIN 1, County Dublin
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
9d
Field Supervisor
Ipsos B&A —Ballsbridge, County Dublin
- €30,000–€40,000 a year
- Full-time
- Microsoft Excel
- English
- Research
- Annual leave
- Employee assistance program
Quick apply
1d
CRM Functional Lead — Microsoft Dynamics
Marsh —Dublin, County Dublin
- Full-time
- Azure
- Sales
- DevOps
Purchasing Administrator
DID Electrical —Lucan, County Dublin
- Full-time
- Employee discount
Quick apply
12d
Software Development Engineer II, Transactional Data Storage
Amazon Development Centre Ireland Limited —Dublin, County Dublin
- Full-time
- Computer Science
- AWS
- Bachelor's degree
Graphic Designer
Richmond Marketing —DUBLIN 24, County Dublin
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Social media management
- POS
Quick apply
12d
Senior Penetration Tester
Integrity360 —Dublin, County Dublin
- Computer Science
- Windows
- Java
Staff Product Manager - Mobile - 100% Remote - EMEA
Hostaway —Dublin, County Dublin
- Full-time
- Remote
- Hospitality
- Bachelor's degree
- Product management
- Annual leave
- Work from home
Quick apply
Senior Project Contract Admin Lead
DPS Group —Dublin, County Dublin
- Microsoft Excel
- Engineering
- Organisational skills
Executive Assistant
Newcode.ai —Dublin, County Dublin
- Full-time
- Hybrid work
- English
- Bachelor's degree
- Communication skills
Quick apply
Solutions Analyst III
JPMorganChase —DUBLIN 2, County Dublin
- Full-time
- Analysis skills
- Agile
- Communication skills
4d
Senior Onboarding Specialist, Italian & English Speaking - Dev/Implementation
Salesforce —Dublin, County Dublin
- Full-time
- Salesforce
- English
- Project management
Senior Reliability Maintenance Engineering Technician, RME
Amazon Ireland Support Services Limited —Dublin, County Dublin
- Weekend availability
- No degree
- Leadership
HR Generalist
O'Callaghan Collection —Dublin, County Dublin
- Full-time
- Hospitality
- Hotel
- Presentation skills
- Free parking
- Referral programme
Quick apply
Senior Onboarding Specialist - German speaker
Salesforce —Dublin, County Dublin
- Full-time
- Salesforce
- English
- Project management
Group Skills & Standards Trainer
Dalata —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Hospitality
- Hotel
- Employee assistance program
Quick apply
4d

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Executive Assistant

Mercury Engineering -
Dublin, County Dublin

Apply Now

Job details

Benefits

Company events

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Management
Microsoft Office
Administrative experience
Calendar management
SharePoint
Communication skills

Full job description

Mercury is the European leader in construction solutions.

We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.

We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection.

At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.

Key Responsibilities of the Role:

MD Executive Support & Calendar Management – scheduling internal & external meetings, including scheduling high-level meetings, prioritising time-sensitive requests, and resolving conflicts.
MD Mailbox Management – monitoring & flagging key items.
Meeting & Event Coordination – Organising logistics for quarterly/offsite leadership sessions, sending agendas, taking minutes, and following up on actions.
Meeting Prep - preparing and issuing power point presentations.
Expense Management – Alignment of concur expenses for MD, Ops Director, Commercial Director, submitting cash expenses and reconciling credit card statements.
Travel Management - organise the travel logistics from start to finish – arranging flights, accommodation and other means of transport (car park bookings, car transfers etc).
Coordinate cross-functional point of contact support between DCBS and other departments such as HR, Legal, Finance, and IT.
Manage internal and external DCBS events, recognition or awards of key staff, and onboarding experiences to help promote a positive BU culture.
Work with site admins to encourage and promote monthly social activities across DCBS projects.
Support the project teams by facilitating document approvals from HQ (e.g., apartment leases, legal signatories).
Support cross-functional project initiatives such as seasonal gifting (e.g., Christmas wine and hampers), compiling attendee lists, and gathering data to aid project execution.
General Admin Support for DCBS Team (ie preparing excel/PowerPoint/word documents as required, control information flow to and from project teams, Ordering stationery and other office supplies, Managing desk allocation across multiple projects for DCBS).
Assist with ad hoc administrative duties as they arise
Maintain and regularly update Management holiday trackers to ensure accurate visibility across teams.

Essential Criteria for the Role:

Proven experience as an administrative assistant supporting senior management in a busy office environment for 5+ years.
Must have experience in organising or coordinating both small and large scale company events.
Excellent working knowledge of the Microsoft Office suite – Outlook, Excel, Word, PowerPoint, OneNote, SharePoint.
Excellent verbal, written and interpersonal communication skills.
Excellent organizational, multi-tasking skills and dedicated to completing projects in a timely manner.
The confidence to effectively and professionally respond to all enquiries to the Senior Leadership team.
The ability to work on your own initiative and be an integral part of a busy team.
Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision.
Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks.
Ability to work in a fast-paced environment.

Mercury is an equal opportunities employer.

Apply Now

Refine Your Search

admin support jobs in maynooth, ke

Executive Assistant

Project Assistant, MHPSS

Project Assistant, MHPSS

Customer Service Administrator (6-month FTC)

Personal Assistant

Field Supervisor

CRM Functional Lead — Microsoft Dynamics

Purchasing Administrator

Software Development Engineer II, Transactional Data Storage

Graphic Designer

Senior Penetration Tester

Staff Product Manager - Mobile - 100% Remote - EMEA

Senior Project Contract Admin Lead

Executive Assistant

Solutions Analyst III

Senior Onboarding Specialist, Italian & English Speaking - Dev/Implementation

Senior Reliability Maintenance Engineering Technician, RME

HR Generalist

Senior Onboarding Specialist - German speaker

Group Skills & Standards Trainer

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