Find Administration executive Jobs in Swords, D

Executive Administrative Assistant (contract)
Microsoft EMEA —DUBLIN 18, County Dublin
- €178–€200 a day
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Compliance Officer
National Gallery of Ireland —Dublin, County Dublin
- €38,803–€44,030 a year
- Weekend availability
- Microsoft Office
- Administrative experience
- Project management
- Annual leave
Personal Assistant
Allianz —Blackrock, County Dublin
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
14d
Learning & Development Officer - Executive Officer
Coimisiún na Meán —Dublin, County Dublin
- €38,803 a year
- Full-time
- Microsoft Office
- Human resources
- Communication skills
- Annual leave
6h
Category Development Executive
Kraft Heinz Company —Dublin, County Dublin
- €49,689–€55,210 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Management
Business Development Executive
Maples Group - Legal Services —DUBLIN 2, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Life insurance
4d
TA Investor Dealing Senior Analyst
BNP Paribas —Dublin, County Dublin
- Full-time
- Microsoft Office
- Accounting
- Business
- Annual leave
8d
New Business Account Executive (Swiss Market)
Revolut —Dublin, County Dublin
- Full-time
- Remote
- Sales
- English
- Finance
Marketing Assistant
Maples Group - Legal Services —DUBLIN 2, County Dublin
- Marketing
- Administrative experience
- No degree
- Life insurance
10d
Blink 24 Sales Support Executive
Select Tech Group —Lucan, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply
14d
Sales and Marketing Executive
Motability Ireland —Ashbourne, County Meath
- €33,000–€35,000 a year
- Full-time
- Microsoft Excel
- Sales
- Social media management
- Employee discount
Quick apply
2h
Global Equity Program Manager
Rippling —DUBLIN 2, County Dublin
- Full-time
- Windows
- Mentoring
11d
Senior Manager - Credit Portfolio Risk
U.S. Bank National Association —DUBLIN 18, County Dublin
- €117,980–€138,800 a year
- Full-time
- Banking
PR & Social Intern Account Executive
Legacy Communications —Dublin, County Dublin
- €28,000 a year
- Full-time
- Social media management
- Microsoft Office
- No degree
Quick apply
Manager, EMEA Treasury Operations
Salesforce —Dublin, County Dublin
- Full-time
- Salesforce
- English
- Master's degree
7d
New Business Account Executive (Irish Market)
Revolut —Dublin, County Dublin
- Full-time
- Remote
- Sales
- English
- Finance
Property Manager and Executive Assistant
Fitness Equipment Ireland —DUBLIN 10, County Dublin
- €38,000–€46,000 a year
- Full-time
- Bachelor's degree
- Communication skills
Quick apply
5d
Customer and Business Transformation - Insurance Sector - Manager
PwC —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- AWS
- Life insurance
Senior Technical Operations Engineer, Manufacturing Operations
Amazon Data Services Ireland Limited —Dublin, County Dublin
- Full-time
- Microsoft Excel
- Data analysis skills
- Master's degree
Finance Operations Executive ( 12 Month FTC)
Mars Capital —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
Quick apply

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Executive Administrative Assistant (contract)

Microsoft EMEA -
DUBLIN 18, County Dublin

Apply Now

Job details

€178–€200 a day

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
Management
Vendor management
Administrative experience
SharePoint
AI
Communication skills

Full job description

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Overview

We are seeking a highly organized, proactive, and detail-oriented Team Administrator / Vendor Administrator to join the SME&C EMEA Administration team. This role is ideal for someone who enjoys bringing structure to a fast-paced environment, managing multiple priorities, and supporting a diverse group of stakeholders. You will play an important role in ensuring administrative requests, meetings, events, travel coordination, and operational processes run smoothly across the business.

Key Responsibilities

Administrative Operations

Manage shared admin inboxes and Teams requests.
Assign, prioritize and follow up on incoming requests.
Ensure all requests have clear ownership and status tracking.

Calendar & Meeting Support

Coordinate calendars and meeting logistics.
Schedule meetings across multiple stakeholders.
Organize room bookings and meeting requirements.

Events & Office Logistics

Coordinate offsites, leadership meetings and team events.
Arrange catering, visitor access and hospitality support.
Partner with AV and facilities teams.

Travel & Expense Support

Track receipts and travel documentation.
Assist with expense report preparation.
Follow up on policy-related requirements.
Coordinate with suppliers and vendors.

Documentation & Process Management

Maintain trackers, templates and shared documentation.
Update process notes and operational guidance.
Ensure information remains current and accessible.

Continuous Improvement

Use Copilot and AI tools to reduce manual work.
Create templates and process documentation.
Suggest process improvements and light automation opportunities.

Must-Have Skills

Administrative Experience

Corporate administration, team coordination, executive support, business support or operations support experience.

Microsoft 365 Expertise

Strong working knowledge of:

Outlook
Teams
SharePoint
OneDrive
Excel
PowerPoint

Organization & Prioritization

Managing multiple requests simultaneously.
Working in fast-changing environments.
Strong attention to detail.

Communication

Professional written communication.
Ability to follow up effectively.
Comfortable interacting with senior stakeholders.

Stakeholder Management

Supporting multiple teams and stakeholders.
Customer-service mindset.
Vendor coordination experience.

AI/Copilot Adoption

Experience using Microsoft Copilot or AI tools for:
- Summarising emails
- Meeting notes
- Drafting communications
- Action tracking

Nice-to-Have Skills

3–7 years of administrative, coordinator or operations support experience.
Shared mailbox management.
Request triage models.
Event coordination.
Catering coordination.
AV support coordination.
Visitor management.
Travel coordination.
Expense administration.
Vendor management.
Purchase order support.
Knowledge base creation.
Process documentation.
Light process automation experience.
Experience working in a Microsoft environment.

Additional Details:

Location: Leopardstown, Dublin, Ireland
Duration: Until 30th June 2027
Shift Timings: Hybrid (2 -3 days a week onsite)
Pay Range: €178/day to €200/day (PAYE)
Weekly Schedule: 40 hours

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range

178 - 200 EUR daily

Apply Now

Refine Your Search

administration executive jobs in swords, d

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Customer and Business Transformation - Insurance Sector - Manager

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