Find Senior administrator Jobs in Ireland

Consultant Support Administrator – Permanent, 37 hours per week
Blackrock Health Galway Clinic —Galway, County Galway
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
2d
Senior Document Controller
Turner & Townsend —Dublin, County Dublin
- Full-time
- Hybrid work
- Engineering
- Bachelor's degree
- Business
Quick apply
Executive Assistant (with Social Media Responsibilities)
The Seraph Foundation —Thomastown, County Kilkenny
- Full-time
- Social media management
- English
- No degree
- Employee discount
Quick apply
19h
Head of Client Service
Fund Recs —Dublin, County Dublin
- Full-time
- Leadership
- Annual leave
- Employee assistance program
Quick apply
Sr. Site Reliability Administrator | Cork
OpenText —Cork, County Cork
- Azure
- Java
- AWS
Head of Fund Operations & Governance
Davy —Dublin, County Dublin
- Hybrid work
- No degree
- Analytics
- Employee assistance program
Quick apply
Head of Plant & Animal Husbandry
Hygeia —Galway, County Galway
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Senior Data Engineer
Datavant Ireland —Galway, County Galway
- Remote
- Azure
- SQL
- AWS
Quick apply
Customer Support & Sales Administrator
PEL Group —Galway, County Galway
- Full-time
- Microsoft Excel
- Sales
- Customer service
Quick apply
Pension Support Senior Associate
Davy —Dublin, County Dublin
- Full-time
- Hybrid work
- Customer service
- Communication skills
- Employee assistance program
Quick apply
10d
Senior Onboarding Specialist, Italian & English Speaking - Dev/Implementation
Salesforce —Dublin, County Dublin
- Full-time
- Salesforce
- English
- Project management
Cloud & SaaS Operations Manager
Veta Virtual —Remote
- Full-time
- Remote
- Microsoft Access
- Azure
- Mentoring
- Annual leave
- Work from home
Quick apply
8d
Senior IT Infrastructure Administrator, Networking
Confluence Technologies —Dublin, County Dublin
- Full-time
- Hybrid work
- Scripting
- IT
- Python
- Annual leave
- Referral programme
Quick apply
Travel Manager
John Paul —Dublin, County Dublin
- Full-time
- Business
- Negotiation
Quick apply
7d
Community Employment Project
St. Christopher's Services CLG —Longford, County Longford
- Part-time
- No experience needed
Quick apply
Risk Analyst
Apex Group —Dublin, County Dublin
- Full-time
- Communication skills
10d
IT Manager
D/RES Properties —Donnybrook, County Dublin
- Full-time
- Microsoft Access
- Computer Science
- Master's degree
Depositary Services Senior Representative
Brown Brothers Harriman —Dublin, County Dublin
- Full-time
- Microsoft Excel
- Microsoft Office
- Bachelor's degree
2d
HR Director
Circit Limited —Dublin, County Dublin
- Full-time
- Hybrid work
- Bachelor's degree
- Continuous improvement
- Human resources
Quick apply
Finance Manager
Definitive —Midleton, County Cork
- €70,000–€75,000 a year
- Full-time
- Remote
- QuickBooks
- In-person
- Communication skills
- Annual leave
Quick apply

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Consultant Support Administrator – Permanent, 37 hours per week

Blackrock Health Galway Clinic -
Galway, County Galway

Quick apply

Job details

Permanent | Full-time
2 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
IT
Typing
Business
Communication skills

Full job description

Applications are invited for the position of:

Job Title: Consultant Support Administrator - Permanent, 37 hours per week

Location: Blackrock Health, Galway Clinic

Overview:

Blackrock Health, Galway Clinic, is seeking a dedicated and experienced Administrator to join our expanding team. This is a dynamic and rewarding opportunity for a highly organised professional who thrives in a fast-paced healthcare environment. The successful candidate will provide comprehensive support to multiple consultants across a wide range of specialties, playing a pivotal role in ensuring the seamless delivery of patient care.

This role goes beyond traditional medical secretarial duties. In addition to managing clinical correspondence and consultant diaries, the Consultant Support Administrator will work as part of a team of administrators to support the coordination of outpatient clinics, theatre procedures, day ward admissions, and cath lab bookings. The position also involves engaging with patients, GPs, and other key stakeholders, as well as contributing to ongoing improvements in systems, technology, and communication processes within the Clinic. We are looking for a professional who demonstrates discretion, compassion, and initiative, and who can balance precision with efficiency. This is a unique chance to become part of a multidisciplinary team that values collaboration, person-centred care, and continuous improvement.

Key Responsibilities:

Deliver high-quality secretarial and administrative support to a portfolio of consultants, ensuring the smooth day-to-day running of their practices.
Manage and coordinate patient scheduling for outpatient clinics, theatre lists, day ward admissions, and cath lab procedures, maximising efficiency and minimising delays.
Act as the first point of contact for patients, GPs, referring clinicians, nursing staff, and consultants, ensuring professional, empathetic, and timely communication at all times.
Prepare and process medical documentation including clinical correspondence, reports, referral letters, and discharge summaries, with accuracy and attention to detail (including audio typing where required).
Maintain and update consultant diaries, proactively managing cancellations, rescheduling, and resource allocation to optimise use of theatres, diagnostic services, and staff time.
Assist with the roll-out and adoption of technology upgrades, such as electronic health records and booking systems, supporting both consultants and the wider team.
Facilitate strong links between consultants and referring GPs, coordinating follow-ups and contributing to excellent stakeholder engagement.
Work alongside senior management to identify service improvement opportunities, enhance administrative processes, and contribute to strategic goals.
Safeguard patient confidentiality and ensure compliance with GDPR, data protection policies, and all relevant healthcare regulations.
Provide flexible cross-cover within the secretarial and administrative team, ensuring continuity of service during staff leave or peak activity.

Candidate Requirements:

Secretarial or business qualification (medical secretary training desirable).
Proven experience in a medical secretarial or administrative role, ideally within a private hospital or specialist healthcare environment.
Exceptional communication and interpersonal skills, with a professional and compassionate approach to patients and stakeholders.
Strong organisational ability with proven experience managing multiple priorities in a busy, fast-paced environment.
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and working knowledge of healthcare IT systems; audio typing experience advantageous.
High attention to detail with strong typing accuracy and document preparation skills.
Demonstrated ability to work independently while contributing effectively as part of a multidisciplinary team.
A flexible, proactive, and reliable team player with a commitment to excellence in patient care and customer service.
Resilience and composure when working under pressure, combined with a solutions-focused approach.

To apply, please refer to www.blackrockhealth.com/careers

Closing date for receipt of applications: Monday 13th July at 5pm

Quick apply

Refine Your Search

senior administrator jobs in ireland

Consultant Support Administrator – Permanent, 37 hours per week

Senior Document Controller

Executive Assistant (with Social Media Responsibilities)

Head of Client Service

Sr. Site Reliability Administrator | Cork

Head of Fund Operations & Governance

Head of Plant & Animal Husbandry

Senior Data Engineer

Customer Support & Sales Administrator

Pension Support Senior Associate

Senior Onboarding Specialist, Italian & English Speaking - Dev/Implementation

Cloud & SaaS Operations Manager

Senior IT Infrastructure Administrator, Networking

Travel Manager

Community Employment Project

Risk Analyst

IT Manager

Depositary Services Senior Representative

HR Director

Finance Manager

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