Find Administration executive Jobs in Dundrum, D

Executive Team Assistant
World Rugby —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Work from home
1d
Corporate Services Executive
Walkers Global —DUBLIN 1, County Dublin
- Hybrid work
- Accounting
- Organisational skills
- Communication skills
- Annual leave
- Employee assistance program
Tom Ford, Beauty Consultant, Full Time, Permanent
Brown Thomas Arnotts —Dublin, County Dublin
- Weekend availability
- Customer service
- No degree
- Retail sales
Workplace Experience Ambassador Team Lead
JLL —Dublin, County Dublin
- Hospitality
- Customer service
- English
12d
Audit Manager
Microsoft —Dublin, County Dublin
- €60,300–€102,600 a year
- Full-time
- Finance
- Bachelor's degree
- No degree
10d
Marketing Executive
Maples Group - Legal Services —DUBLIN 2, County Dublin
- Marketing
- Administrative experience
- Project management
- Life insurance
8d
Account Executive (Health)
Ogilvy —Dublin, County Dublin
- €35,000–€75,000 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
Administration & Support Coordinator
Advanced Micro Devices, Inc —Dublin, County Dublin
- Microsoft Powerpoint
- In-person
Pricing Analyst II
FIS Global —Dublin, County Dublin
- Full-time
- Microsoft Excel
- Finance
- Analysis skills
12d
Senior HRIS Manager
Aptiv plc —Dublin, County Dublin
- Microsoft Excel
- Bachelor's degree
- Human resources
8d
Assistant Front Office Manager Nights
Marriott International, Inc —Dublin, County Dublin
- Full-time
- Restaurant management
- Hotel
- No degree
Associate Director, Network Contracting
Optum —Dublin, County Dublin
- Full-time
- Finance
- Master's degree
- Bachelor's degree
Manager, Data Management & Analysis
paypal —Dublin, County Dublin
- Full-time
- Microsoft Excel
- Oracle
- Computer Science
- Annual leave
Workplace Experience Ambassador Team Lead
KSB-Jones Lang LaSalle Services Ir —Dublin, County Dublin
- Full-time
- Hospitality
- Customer service
- English
Quick apply
12d
Data, Privacy and AI Governance Specialist - 12 Month Contract
Allianz —Dublin, County Dublin
- Full-time
- Hybrid work
- Master's degree
- Project management
- Bachelor's degree
Personal Assistant
AXA —DUBLIN 1, County Dublin
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
10d
Compliance Governance & Operations Analyst II
TD Bank —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Annual leave
2d
New Business Account Executive (Lithuanian Market)
Revolut —Dublin, County Dublin
- €2,400–€3,400 a month
- Full-time
- Remote
- Sales
- English
- Finance
Reservations Executive/Host for Fine Dining Restaurant
Fitzwilliam Hotel —DUBLIN 2, County Dublin
- Full-time
- Management
- Customer service
- Hotel
- Free parking
- Annual leave
Quick apply
Risk Identification Lead Analyst, Senior Vice President
Citi —Dublin, County Dublin
- €109,920–€164,880 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Research

I want to receive the latest job alerts for administration executive in dundrum, d

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administration executive jobs near dundrum, d

Account Executive jobs in Dublin, County Dublin

Data Governance Analyst jobs in Dublin, County Dublin

Associate Director jobs in Dublin, County Dublin

Audit Manager jobs in Dublin, County Dublin

Senior Pricing Analyst jobs in Dublin, County Dublin

Senior Compliance Officer jobs in Dublin, County Dublin

Head Of Project Management jobs in Dublin, County Dublin

Assistant Front Office Manager jobs in Dublin, County Dublin

Executive Assistant jobs in Dublin, County Dublin

Administrative Assistant jobs in Dublin, County Dublin

Senior Vice President jobs in Dublin, County Dublin

HRIS Manager jobs in Dublin, County Dublin

Beauty Consultant jobs in Dublin, County Dublin

Account Manager jobs in County Meath

Account Executive jobs in Clongriffin, County Dublin

Account Executive jobs in Limerick, County Limerick

Account Executive jobs in Remote

Account Executive jobs in Cork, County Cork

Google Data Center jobs in Dublin, County Dublin

Security Analyst jobs in Dublin, County Dublin

Executive Team Assistant

World Rugby -
Dublin, County Dublin

Apply Now

Job details

Full-time
1 day ago

Benefits

Annual leave
Work from home

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
SAP
Microsoft Office
Calendar management
Communication skills
Office experience

Full job description

World Rugby is the world governing and law-making Body for the sport of Rugby Union. It is responsible for the regulation and governance of Rugby and, in addition, organises a number of international tournaments and events including the Rugby World Cup and World Rugby Sevens World Series.

World Rugby wishes to appoint an Executive Team Assistant for our International Federation and Central Divisions based out of our Dublin office. These teams sit at the heart of World Rugby’s work supporting our Member Unions and leading all aspects of the “Shape of the Game”.

Executive Team Assistant
(Based in Dublin)

Purpose of the Role

The Executive Team Assistant provides proactive, high-quality administrative and organisational support to 3-4 senior executives, ensuring their time, priorities and commitments are managed effectively. The role acts as a trusted partner to executives, enabling them to focus on strategic priorities through exceptional coordination, planning, communication and stakeholder management.

In addition, the Executive Team Assistant serves as a key member of the administration team, providing back-up support to the Office Experience Manager and other Executive Team Assistants during periods of leave, absence or peak workload. The role contributes to delivering a professional, efficient and welcoming office environment and a seamless employee and visitor experience.

The Executive Team Assistant will report to the Office Experience Manager

Key Responsibilities

Executive Support

Provide confidential and proactive support to 3-4 executives.
Manage complex calendars, scheduling meetings across multiple time zones and prioritising competing demands.
Coordinate internal and external meetings, including agendas and sometimes briefing materials, logistics and tracking of follow-up actions.
Manage domestic and international travel arrangements, including flights, accommodation, itineraries and ground transportation in partnership with corporate travel partner.
Process expenses, invoices, purchase orders and other administrative requirements.
Act as a liaison between executives and internal/external stakeholders, maintaining strong professional relationships.
Anticipate executives’ needs and proactively resolve issues before they arise.

Leadership Team & Department Coordination

Support leadership team meetings through agenda preparation, document management, minute taking and action tracking.
Coordinate leadership and/or departmental meetings, offsites, workshops and conferences.

Back-Up Support for Executive Assistant Team

Provide cover for Executive Team Assistants during annual leave, sickness absence or periods of peak demand.
Support additional executives and leadership teams as required.
Share best practices and work collaboratively across the administration team to ensure continuity of service.

Back-Up Support for Office Experience Manager

During periods of absence or when required, support office operations by:

Liaising with building management, suppliers and service providers as required.
Coordinating visitor management and reception activities.
Assisting with office events, town halls and employee engagement activities.
Monitoring office supplies and facilities requests.

Stakeholder Management

Build strong working relationships with executives, colleagues and external stakeholders.
Work collaboratively with Executive Team Assistants, the Office Experience Manager and World Rugby colleagues.

Qualifications & Experience

Essential

5+ years' experience supporting multiple senior leaders simultaneously in an Executive Assistant or equivalent role in a multinational organisation.
Proven ability to work effectively with diverse stakeholders
Proven ability to manage complex diaries, travel and competing priorities.
Strong organisational and project coordination skills.
Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel and Teams).
Excellent written and verbal communication skills.
Ability to maintain strict confidentiality and manage sensitive information.

Desirable

Experience supporting C-suite or Executive Leadership Team members.
Familiarity with SAP, Concur or similar business systems.
Experience organizing preparing professional presentations, reports and communications.
Experience supporting office operations or workplace experience activities.
Experience organising off sites, workshops and conferences remotely.
An interest in sport or major events

Diversity, Equity & Inclusion:

World Rugby is committed to building a diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality and inclusion and welcome applications from all individuals, regardless of their background. We strive to be a diverse and inclusive workplace, which reflects the global sport we want to be and where everyone can be themselves and feel they belong.

Flexible Working:

Most of our roles offer hybrid working. We ask colleagues to work :

Three (3) days a week “out of home”. Two (2) “core” office days (Tuesday & Wednesday) and a third day of your choice to be with stakeholders.

“Out of home” can mean working in a World Rugby office/hub, working from a venue or face to face meetings with partners/suppliers/agencies/teammates or other rugby family stakeholders.

The remaining two (2) days are flexible to work from home (or the office)>

This applies to our Dublin & London offices.

Apply Now

Refine Your Search

administration executive jobs in dundrum, d

Executive Team Assistant

Corporate Services Executive

Tom Ford, Beauty Consultant, Full Time, Permanent

Workplace Experience Ambassador Team Lead

Audit Manager

Marketing Executive

Account Executive (Health)

Administration & Support Coordinator

Pricing Analyst II

Senior HRIS Manager

Assistant Front Office Manager Nights

Associate Director, Network Contracting

Manager, Data Management & Analysis

Workplace Experience Ambassador Team Lead

Data, Privacy and AI Governance Specialist - 12 Month Contract

Personal Assistant

Compliance Governance & Operations Analyst II

New Business Account Executive (Lithuanian Market)

Reservations Executive/Host for Fine Dining Restaurant

Risk Identification Lead Analyst, Senior Vice President

I want to receive the latest job alerts for administration executive in dundrum, d

Related Searches

Explore jobs in more locations

Jobseeker tools

Employer Tools

Browse

Stay Connected