Find Operations administrator Jobs in Dublin, D

Medical Secretary
Beacon Pain Management, DPC Group, Ireland —Sandyford, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Operations Specialist (Insurance)
Azimut Holding —Dublin, County Dublin
- Data analysis skills
- English
- Finance
Customer Support Administrator (Italian Speaker)
AXA —DUBLIN 1, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
9d
Transfer Agency AML Analyst
Citi —Dublin, County Dublin
- €41,580 a year
- Full-time
- Hybrid work
- Bachelor's degree
- No degree
Regional Programme Coordinator (Dublin South Leinster Region)
Irish College of GPs —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Project management
- Annual leave
- Employee assistance program
Quick apply
Sales Support Administrator (6 months fixed term )
LA ROUSSE FOODS —Dublin, County Dublin
- €30,000 a year
- Full-time
- Microsoft Excel
- Sales
- ERP systems
Quick apply
SQL Database Administrator – Security & Risk
Azimut Holding —Dublin, County Dublin
- Azure
- English
- SQL
Specialist I, Investor Services AML FTC
SEI Investments —Dublin, County Dublin
- Full-time
- Hybrid work
- Customer service
- English
- Administrative experience
14d
Transfer Agency AVP (Alternative Fund Services )
JPMorganChase —DUBLIN 2, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Information Security Technical Support
Tate Europe —Dublin, County Dublin
- Full-time
- Azure
- Customer service
- Windows
Quick apply
Administrator
Mercury Engineering —Dublin, County Dublin
- No degree
- Organisational skills
- Communication skills
Office Administrator/Receptionist
MKF Property Services Ltd —Swords, County Dublin
- €30,000–€40,000 a year
- Full-time
- English
- Human resources
- Organisational skills
Quick apply
2d
Accounts Assistant/Office Administrator
Ultimate Pest Control Limited —Dublin, County Dublin
- €30,000–€35,000 a year
- Full-time
- English
- No degree
- Higher certificate
Quick apply
3d
Global Contracts Coordinator
Parexel —Dublin, County Dublin
- Microsoft Excel
- Customer service
- English
1d
ETF Basket Associate/Senior Associate, Fund/Client Accounting (Multiple Openings)
The Bank of New York Mellon Corporation —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Warehouse Operative
Chemco (Ireland) Ltd —Damastown, County Dublin
- €38,588.75 a year
- Full-time
- Forklift
- Recruiting
- Warehouse experience
- Wellness program
- Employee assistance program
Quick apply
3h
Executive Assistant to CEO
Target Integration —Citywest, County Dublin
- €30,000–€35,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- ERP systems
- Microsoft Office
- Work from home
Quick apply
8d
Sales Administrator
Louis Fitzgerald Group —DUBLIN 1, County Dublin
- Weekend availability
- Hospitality
- Sales
- Customer service
Quick apply
6d
IT Manager
D/RES Properties —Donnybrook, County Dublin
- Full-time
- Microsoft Access
- Computer Science
- Master's degree
Actuarial Operations Administrator
Zurich Insurance —Dublin, County Dublin
- Part-time
- Analysis skills
- No degree
- Organisational skills
18h

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Medical Secretary

Beacon Pain Management, DPC Group, Ireland
Sandyford, County Dublin

Quick apply

Job details

Full-time

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
English
Administrative experience
Organisational skills
Clerical experience
Medical terminology
Communication skills
Time management
Office experience

Full job description

About the Role

We are currently seeking to recruit a full-time Medical Secretary / Administrator to join our busy Pain Management Clinic. Our team consists of two Professors, one Consultant Doctor, one IT Specialist, and one Medical Secretary. Working alongside our existing Medical Secretary and clinical team, you will support the smooth running of the practice, managing appointments, patient records, correspondence, and day-to-day administration. This is a fast-paced role involving approximately 100 patient interactions per week and requires excellent organisational, communication, and patient-focused skills.

Our mission is to provide outstanding patient care in an environment where quality, respect, compassion, and professionalism are at the centre of everything we do.

Key Responsibilities.

Assist consultants with procedure scheduling, theatre bookings, and preparation of supporting clinical documentation.
Manage referral pathways, waiting lists, and appointment scheduling to maximise consultant availability and minimise scheduling conflicts.
Liaise with private health insurers to obtain treatment authorisations, procedure approvals, and support reimbursement processes.
Work closely with the Medical Secretary and clinical team to ensure efficient day-to-day clinic operations and participate in regular team meetings.
Support consultants in the preparation and distribution of clinic letters, reports, prescriptions, referrals and correspondence Identify opportunities to improve administrative processes and contribute to the smooth running of the practice.
Maintain accurate records and support audit, accreditation, and quality assurance activities where required.
Monitor and maintain clinic supplies, including medications, and office stock, ensuring adequate levels are available to support daily operations.

Essential

Minimum 2 years’ experience in administration, healthcare administration, customer service, patient services, or a similar office-based role.
Fluent English with excellent written and verbal communication skills.
Excellent organisational and time management skills with the ability to manage multiple priorities.
High level of accuracy, attention to detail, and confidentiality.
Strong telephone manner and patient centred skills.
Strong problem-solving abilities and ability to work independently and as part of a multidisciplinary team.
Proficiency in Microsoft Outlook, Word, and Excel.
Ability to work effectively under pressure in a busy clinical environment.
Compassionate, confidential and professional approach when dealing with patients and sensitive information.
Ability to work independently, use initiative, and contribute positively as part of a team.
Open to feedback and committed to continuous professional development.

Desirable

Experience working in a healthcare setting
Familiarity with medical terminology
Experience using electronic patient record systems such as iMedDoc, MedServ, Beacon Remote, or similar systems
Experience dealing with private health insurers
Experience working in a private consultant clinic or private healthcare setting
Pharmacy Technician qualification is advantageous

What We Offer

Competitive salary
An Education Support Programme
Opportunities for career progression
Ongoing training and professional development
Supportive and collaborative working environment
Opportunity to work alongside highly experienced consultants and healthcare professionals

Working Hours

Monday to Friday 8:30am - 5:30pm, In person (On site). Due to the patient centred aspect of the practice there is no working from home and the successful candidate will need to be available from the start and finish times of the clinic.

Work Location: In person

Quick apply

Refine Your Search

operations administrator jobs in dublin, d

Medical Secretary

Operations Specialist (Insurance)

Customer Support Administrator (Italian Speaker)

Transfer Agency AML Analyst

Regional Programme Coordinator (Dublin South Leinster Region)

Sales Support Administrator (6 months fixed term )

SQL Database Administrator – Security & Risk

Specialist I, Investor Services AML FTC

Transfer Agency AVP (Alternative Fund Services )

Information Security Technical Support

Administrator

Office Administrator/Receptionist

Accounts Assistant/Office Administrator

Global Contracts Coordinator

ETF Basket Associate/Senior Associate, Fund/Client Accounting (Multiple Openings)

Warehouse Operative

Executive Assistant to CEO

Sales Administrator

IT Manager

Actuarial Operations Administrator

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