Find Admin support Jobs in Dublin, D

Executive Administrative Assistant (contract)
Microsoft EMEA —DUBLIN 18, County Dublin
- €178–€200 a day
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Healthcare Recruiter
Karo —DUBLIN 2, County Dublin
- €33,000–€40,000 a year
- Full-time
- Hybrid work
- Recruiting
- Work from home
Quick apply
7d
Personal Assistant
AXA —DUBLIN 1, County Dublin
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
Assistant Support Worker / Receptionist - Oak House( Community Employment Role)
Dublin Simon Community —Dublin, County Dublin
- €286.50 a week
- Part-time
- Customer service
- No degree
- Front desk
Quick apply
Administrator - Orthodontic & Denture Departments
Truly Dental —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply
7d
Front of House Concierge / Receptionist
Aramark —Dublin, County Dublin
- Communication skills
13d
Hardware Desk Engineer
Lanas Healthcare Technology Ltd —DUBLIN 24, County Dublin
- Azure
- SQL
- Patient care
- Annual leave
- Employee assistance program
Quick apply
4d
Stock Manager, Kurt Geiger, Arnotts Dublin
Kurt Geiger —DUBLIN 1, County Dublin
- Full-time
- Leadership
- Employee discount
Quick apply
6h
Mechanical Service & Maintenance Administrator
Quinn Downes Group —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
- Gym membership
Quick apply
14d
Private Client Administrator
NFP Corp —Blackrock, County Dublin
- Full-time
- Hybrid work
- Communication skills
- Annual leave
Grade VI Organisational Culture Development Coordinator OCDCPICRM
Health Service Executive —Dublin, County Dublin
12d
Staff Product Manager - Mobile - 100% Remote - EMEA
Hostaway —Dublin, County Dublin
- Full-time
- Remote
- Bachelor's degree
- Product management
- Annual leave
- Work from home
Quick apply
Executive Assistant
Newcode.ai —Dublin, County Dublin
- Full-time
- Hybrid work
- English
- Bachelor's degree
- Communication skills
Quick apply
Part time- Post-Primary Grinds Teacher- Physics, Chemistry, AM and Math.
Zr Academy of Education Limited —Dublin, County Dublin
- From €20 an hour
- Part-time
- English
- Leaving certificate
- Bachelor's degree
Quick apply
AVP, Investor Relations (Private Equity)
Citco —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Procurement Support Supervisor
Mercury Engineering —Dublin, County Dublin
- No degree
- Organisational skills
- Communication skills
14d
Warehouse Operative
EES Group —North Dublin, County Dublin
- €35,000–€38,000 a year
- Full-time
- Microsoft Excel
- Oracle
- ERP systems
Quick apply
Catering Supervisor
BaxterStorey —Dublin, County Dublin
- €19 an hour
- Part-time
- Hospitality
- English
- Supervising experience
- Employee assistance program
- Life insurance
4d
Implementation Manager
Circit Limited —Dublin, County Dublin
- Full-time
- Hybrid work
- Project management
- Presentation skills
- Communication skills
Quick apply
Solutions Analyst III
JPMorganChase —DUBLIN 2, County Dublin
- Full-time
- Analysis skills
- Agile
- Communication skills

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Executive Administrative Assistant (contract)

Microsoft EMEA -
DUBLIN 18, County Dublin

Apply Now

Job details

€178–€200 a day

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
Management
Vendor management
Administrative experience
SharePoint
AI
Communication skills

Full job description

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Overview

We are seeking a highly organized, proactive, and detail-oriented Team Administrator / Vendor Administrator to join the SME&C EMEA Administration team. This role is ideal for someone who enjoys bringing structure to a fast-paced environment, managing multiple priorities, and supporting a diverse group of stakeholders. You will play an important role in ensuring administrative requests, meetings, events, travel coordination, and operational processes run smoothly across the business.

Key Responsibilities

Administrative Operations

Manage shared admin inboxes and Teams requests.
Assign, prioritize and follow up on incoming requests.
Ensure all requests have clear ownership and status tracking.

Calendar & Meeting Support

Coordinate calendars and meeting logistics.
Schedule meetings across multiple stakeholders.
Organize room bookings and meeting requirements.

Events & Office Logistics

Coordinate offsites, leadership meetings and team events.
Arrange catering, visitor access and hospitality support.
Partner with AV and facilities teams.

Travel & Expense Support

Track receipts and travel documentation.
Assist with expense report preparation.
Follow up on policy-related requirements.
Coordinate with suppliers and vendors.

Documentation & Process Management

Maintain trackers, templates and shared documentation.
Update process notes and operational guidance.
Ensure information remains current and accessible.

Continuous Improvement

Use Copilot and AI tools to reduce manual work.
Create templates and process documentation.
Suggest process improvements and light automation opportunities.

Must-Have Skills

Administrative Experience

Corporate administration, team coordination, executive support, business support or operations support experience.

Microsoft 365 Expertise

Strong working knowledge of:

Outlook
Teams
SharePoint
OneDrive
Excel
PowerPoint

Organization & Prioritization

Managing multiple requests simultaneously.
Working in fast-changing environments.
Strong attention to detail.

Communication

Professional written communication.
Ability to follow up effectively.
Comfortable interacting with senior stakeholders.

Stakeholder Management

Supporting multiple teams and stakeholders.
Customer-service mindset.
Vendor coordination experience.

AI/Copilot Adoption

Experience using Microsoft Copilot or AI tools for:
- Summarising emails
- Meeting notes
- Drafting communications
- Action tracking

Nice-to-Have Skills

3–7 years of administrative, coordinator or operations support experience.
Shared mailbox management.
Request triage models.
Event coordination.
Catering coordination.
AV support coordination.
Visitor management.
Travel coordination.
Expense administration.
Vendor management.
Purchase order support.
Knowledge base creation.
Process documentation.
Light process automation experience.
Experience working in a Microsoft environment.

Additional Details:

Location: Leopardstown, Dublin, Ireland
Duration: Until 30th June 2027
Shift Timings: Hybrid (2 -3 days a week onsite)
Pay Range: €178/day to €200/day (PAYE)
Weekly Schedule: 40 hours

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range

178 - 200 EUR daily

Apply Now

Refine Your Search

admin support jobs in dublin, d

Executive Administrative Assistant (contract)

Healthcare Recruiter

Personal Assistant

Assistant Support Worker / Receptionist - Oak House( Community Employment Role)

Administrator - Orthodontic & Denture Departments

Front of House Concierge / Receptionist

Hardware Desk Engineer

Stock Manager, Kurt Geiger, Arnotts Dublin

Mechanical Service & Maintenance Administrator

Private Client Administrator

Grade VI Organisational Culture Development Coordinator OCDCPICRM

Staff Product Manager - Mobile - 100% Remote - EMEA

Executive Assistant

Part time- Post-Primary Grinds Teacher- Physics, Chemistry, AM and Math.

AVP, Investor Relations (Private Equity)

Procurement Support Supervisor

Warehouse Operative

Catering Supervisor

Implementation Manager

Solutions Analyst III

I want to receive the latest job alerts for admin support in dublin, d

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