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Facilities Coordinator – REF: 2635

Fingleton White
Port Laoise, County Laois

Quick apply

Job details

Permanent | Full-time
3 hours ago

Benefits

Employee assistance program

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Microsoft Office
Budgeting
Communication skills
Time management

Full job description

Fingleton White provide multidiscipline engineering services for the energy industry. We provide a full range of design, construction and commissioning services and are active across many sectors including Renewables, Gas Networks, Water, Energy & Utilities, and Asset Management. The company is responsible for planning and development of some of the most significant projects in the energy sector in Ireland. We have 8 offices across Ireland, Northern Ireland, and England with over 200 employees.

Who We Are....

We have a proven track record of delivering lasting solutions which we design based on a first principles approach. Our priority is to get the engineering fundamentals right.

Fingleton White is a company that has been built on sustainability. Our first project was a hydroelectric power station. Over our 40-plus year history, we have developed our own projects which have delivered CO2 emissions savings of well over 2 million tonnes. We are focussed on reducing our carbon footprint and having a positive impact on our environment and communities through our biodiversity initiatives, our energy efficiency programmes and implementing sustainable development targets.

Our People....

Our people are our only asset. Our people are key to everything we do.

Business and client requirements are constantly changing; it is essential that we provide the tools to develop out team's skills and expertise to match these demands. We challenge our people to develop and progress within the organisation. Our Development and Progression Framework details how people can develop within their roles and progress their career within the organisation.

Fingleton White is an Engineers Ireland's CPD Accredited Employer and we have systems in place to provide employees with targeted training and experience relevant to their grade. Chartership is supported and encouraged through CPD and mentoring and is a requirement for senior engineering roles in the organisation.

We will provide you with all the training you need, exposure to projects, responsibility and real engineering experience to maximise your talents as an engineer.

The Role....

Facilities Coordinator - REF: 2635

We are seeking a Facilities Coordinator to ensure the smooth, safe, and efficient day-to-day operation of our office facilities and equipment across eight locations in the UK and Ireland. The successful candidate will serve as the primary point of contact for employees, contractors, and management on all matters relating to the maintenance, functionality, and operation of our office environments.

Key Responsibilities:

Oversee the day-to-day operations of office facilities across all UK and Ireland locations.

Coordinate planned and reactive maintenance to ensure offices remain safe, functional, and well maintained.

Manage relationships with landlords, property management companies, contractors, and service providers.

Coordinate office repairs, maintenance visits, and equipment servicing

Ensure compliance with health and safety legislation, including inspections, risk assessments, and statutory maintenance.

Maintain accurate facilities records, including maintenance schedules, compliance documentation, and asset registers.

Management of IT equipment including activities related to on-boarding and off-boarding of employees.

Order and maintain office supplies, furniture, and facilities-related equipment.

Respond promptly to facilities requests and issues raised by employees, ensuring timely resolution.

Support business continuity planning by coordinating facilities-related contingency arrangements.

Ensure office kitchens, meeting rooms, communal areas, and welfare facilities are maintained to a high standard.

Liaise with internal teams on office infrastructure and workplace requirements.

Support the onboarding of new offices and the closure or relocation of existing sites as required.

Conduct regular office inspections and identify opportunities to improve the workplace environment and employee experience.

Develop and maintain strong working relationships with internal stakeholders to ensure facilities services meet business needs.

Assist with procurement and contract renewals for facilities services and suppliers.

The location for this role will be in Portlaoise

The Candidate....

The ideal candidate is a highly organised and proactive individual with excellent problem-solving skills and a strong customer service mindset. They are comfortable managing multiple priorities across several office locations and can build effective relationships with colleagues, contractors, and external suppliers.

They will have:

Previous experience in a Facilities Coordinator or similar workplace/facilities management role.

Experience coordinating facilities across multiple sites (desirable).

A good understanding of health and safety legislation and facilities compliance requirements.

Strong organisational and time management skills, with the ability to prioritise a varied workload.

Excellent communication and interpersonal skills, with the confidence to work with stakeholders at all levels.

Experience managing external suppliers, contractors, and service providers.

The ability to identify issues, recommend practical solutions, and see them through to completion.

Good financial awareness, including experience managing budgets, purchase orders, and invoices.

Proficiency in Microsoft Office applications, particularly Outlook, Excel, Word, and Teams.

A flexible, hands-on approach and willingness to travel as required between offices in Ireland and occasionally the UK.

A full driving licence and own transport is required.

What we offer....

An attractive remuneration package.

Bonus scheme

Career progression and educational support

Year on year salary reviews

Paid Paternity & Maternity Leave

Company Mobile Phone

Continuous Professional Development.

Life Assurance

Employee Assistance Programme

Hybrid Working (remote and office) & Flexible Working Policy

Group pension scheme with employer contribution

Team wellness programmes

Participation in ESG activities such as sustainability initiatives, biodiversity committee, STEPS to Engineering, Women in Engineering initiative

Team social outings

How to apply....

Please apply with a CV and cover letter, which includes all relevant information including education details and detailing why the role and location are of interest to you

Quick apply

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