Find Assistant administrative Jobs in Dublin, D

Senior Executive & Project Administrator
Eterna International Limited —DUBLIN 2, County Dublin
- From €55,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick apply
Accounts Assistant
Hollyfort Services —DUBLIN 12, County Dublin
- Full-time
- Microsoft Excel
- Microsoft Office
- Data entry
- Employee assistance program
Quick apply
2d
Radiology Administrator/ Receptionist | Clonsilla
Medica —DUBLIN 15, County Dublin
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick apply
13d
Executive Assistant
Optum —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
14d
Executive Assistant (Perm) - Commercial (Pensions)
Arthur Cox —DUBLIN 2, County Dublin
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Quick apply
Assistant Recruitment Manager
Manor Homecare —Maynooth, County Kildare
- €42,000–€45,000 a year
- Microsoft Office
- Administrative experience
- Supervising experience
- Free parking
Quick apply
Executive Assistant to the CEO (Remote)
Percona —Dublin, County Dublin
- Full-time
- Remote
- English
- Administrative experience
- Organisational skills
- Annual leave
Executive Assistant & Office Coordinator
RSM —Dublin, County Dublin
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Project management
Quick apply
Executive Assistant
Head Office Ireland —DUBLIN 4, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
Administration & Support Coordinator
Advanced Micro Devices, Inc —Dublin, County Dublin
- Microsoft Powerpoint
- In-person
Executive Assistant
Intercom —Dublin, County Dublin
- Hybrid work
- Administrative experience
- AI
- Leadership
- Annual leave
- Work from home
8d
Events Industry Warehouse Assistant
Gorilla Design —DUBLIN 12, County Dublin
- €30,000–€35,000 a year
- Overtime
Quick apply
13d
Helpdesk Assistant Team Leader
Mitie —Dublin, County Dublin
- Full-time
- Microsoft Office
- Leadership
- Communication skills
- Annual leave
- Employee assistance program
Quick apply
Personal Assistant - Dublin 2
Irish Wheelchair Association Leader's Service —DUBLIN 2, County Dublin
- €16.22–€18.03 an hour
- Part-time
- English
- Communication skills
- Time management
- Sick pay
Quick apply
Executive Assistant - Real Estate
Turner & Townsend —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Annual leave
Quick apply
Assistant General Manager
Hines —Dublin, County Dublin
- On call
- Hospitality
- Customer service
- Microsoft Office
Executive Assistant
Mercury Engineering —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistance
Guidewire Software —Dublin, County Dublin
- Full-time
- English
- Administrative experience
- Project management
Executive Assistant - fixed term contract
PwC —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Radiology Assistant / Admin
Medica —Dún Laoghaire, County Dublin
- Full-time
- Clinic
Quick apply
7d

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Senior Executive & Project Administrator

Eterna International Limited
DUBLIN 2, County Dublin

Quick apply

Job details

Full-time
From €55,000 a year

Benefits

Work from home

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
SharePoint
Communication skills

Full job description

About Eterna International

Eterna International is a global investment migration firm specialising in residency and citizenship by investment programmes across multiple jurisdictions. We work with high-net-worth clients seeking secure, well-structured pathways to residency and citizenship, in close partnership with real estate developers, charitable organisations, and a trusted network of legal and financial partners across each market we operate in.

About the Role

We are seeking a highly organised and proactive Senior Executive & Project Administrator to join our Dublin office. This role combines executive support, project coordination, and administrative operations. The successful candidate will work closely with senior management, internal teams, and external stakeholders to keep things running smoothly, support timely project delivery, and ensure effective communication across the organisation.

Key Responsibilities

Executive & Administrative Support

Manage day-to-day office operations including attendance tracking, staff rotas, and administrative workflows.
Provide high-level support to senior management, including email management, calendar coordination, scheduling meetings
Filter and prioritise incoming emails and ensure critical communications are addressed promptly.
Attend meetings with senior management, taking detailed minutes, capturing action items, and ensuring timely follow-up on key deliverables.
Prepare agendas, briefings, and follow-up reports for internal and external meetings.
Draft reports, presentations, and communications for senior management review.
Handle sensitive information with the utmost confidentiality and professionalism.
Support office operations, including attendance tracking, staff rotas, and day-to-day administrative workflows.
Assist with compliance, KYC filing, directorship lists, and statutory submissions.

Project Coordination & Reporting

Coordinating with Charities to monitor Project Progress.
Maintain and update project trackers, Gantt charts, and status dashboards to ensure all stakeholders have visibility on progress at all times.
Coordinate and schedule project meetings, prepare agenda packs, capture minutes, and follow up on action items to ensure accountability across teams.
Monitor and flag upcoming deadlines, contractual milestones, and deliverable dates to relevant team members and management.
Act as a key liaison between project execution teams and external parties, ensuring updates are communicated accurately and in a timely manner.
Maintain a centralised repository of project documents, contracts, and correspondence, ensuring version control and easy retrieval.
Provide regular project insights to the marketing team to support sales strategies, brand-building initiatives, and external communications.
Support management with project documentation, progress reporting, and coordination of cross-functional workstreams.

Candidate Profile

Proven experience (5+ years) as a Project Coordinator, Admin Assistant or similar role supporting senior management.
Highly organised, proactive, and capable of managing multiple priorities simultaneously with discretion and professionalism.
Strong written and verbal communication skills, with the confidence to engage with senior management, internal teams, and external stakeholders.
Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), SharePoint, and other office management or project tracking tools.
Flexible and adaptable, comfortable in a fast-paced, dynamic environment where priorities can shift.
Strong attention to detail and the ability to maintain oversight of multiple workstreams at once.

A team player with a pragmatic, can-do attitude.

Pay: From €55,000.00 per year

Benefits:

Work from home

Work Location: Hybrid remote in DUBLIN 2, County Dublin

Quick apply

Refine Your Search

assistant administrative jobs in dublin, d

Senior Executive & Project Administrator

Accounts Assistant

Radiology Administrator/ Receptionist | Clonsilla

Executive Assistant

Executive Assistant (Perm) - Commercial (Pensions)

Assistant Recruitment Manager

Executive Assistant to the CEO (Remote)

Executive Assistant & Office Coordinator

Executive Assistant

Administration & Support Coordinator

Executive Assistant

Events Industry Warehouse Assistant

Helpdesk Assistant Team Leader

Personal Assistant - Dublin 2

Executive Assistant - Real Estate

Assistant General Manager

Executive Assistant

Executive Assistance

Executive Assistant - fixed term contract

Radiology Assistant / Admin

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