Find Secretary Jobs in Dublin 16, D

Medical Secretary
Beacon Pain Management, DPC Group, Ireland —Sandyford, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Secretary/Executive Assistant
Mount Carmel Secondary School —DUBLIN 1, County Dublin
- €31,000–€45,000 a year
- Full-time
- Microsoft Office
- No degree
- Organisational skills
Quick apply
Personal Assistant to Director
Xingang Investment Pte Ltd —Dublin, County Dublin
- €1,200 a month
- Part-time
- Hybrid work
- English
- Bachelor's degree
- Driving
Quick apply
Medical Secretary / Receptionist (Part-Time)
The Burnaby Family Practice —Greystones, County Wicklow
- €15.50–€17.00 an hour
- Part-time
- Administrative experience
- No degree
- Organisational skills
Quick apply
2d
Administrator/Medical Secretary
Hibernian Urology —DUBLIN 18, County Dublin
- €29,000–€40,000 a year
- Part-time
- Customer service
- English
- Microsoft Office
Quick apply
9d
Administrative assistant
O'Flaherty Stone —Blessington, County Wicklow
- €15–€20 an hour
- Part-time
- Hybrid work
- English
- No degree
- Higher certificate
Quick apply
Assistant Administrative Officer
DRONIVKA —Blackrock, County Dublin
- €35,000–€44,000 a year
- Full-time
- English
- Administrative experience
Quick apply
1d
Admin & Personal Assistant
Saint John of God Hospital —Dublin, County Dublin
- €36,470–€56,018 a year
- Full-time
- Administrative experience
- Leaving certificate
- No degree
HVAC Office Administrator (Client Account Manager)
Shiva Air Conditioning Ltd —Dublin, County Dublin
- €17–€23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Free parking
- Annual leave
Quick apply
Company Secretarial Trainee
Grant Thornton —Dublin, County Dublin
- Full-time
- Microsoft Excel
- Microsoft Office
- Communication skills
School Secretary
Presentation Secondary School Warrenmount —DUBLIN 8, County Dublin
- €31,000–€49,000 a year
- Full-time
- No degree
- Organisational skills
Quick apply
1d
Personal Assistant
AXA —DUBLIN 1, County Dublin
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
1d
Junior Administrative Assistant
Kitestown Ltd t/a Wrights of Howth —Howth Harbour, County Dublin
- €32,000–€36,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee discount
Quick apply
2d
Office Administrator
Attic Living —Clondalkin, County Dublin
- €18 an hour
- Part-time
- Microsoft Excel
- Microsoft Office
- Communication skills
- Annual leave
Quick apply
7d
Office Administrator
EZ Living Interiors —South Dublin, County Dublin
- Full-time
- Administrative experience
- Organisational skills
- Computer skills
Quick apply
2d
Company Secretary
Crowleys DFK —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Excel
- Business
- Communication skills
- Wellness program
- Flexitime
Quick apply
1d
Medical Secretary/Receptionist
Dalkey Medical —Dalkey, County Dublin
- From €16 an hour
- Part-time
- Administrative experience
- IT
- Communication skills
Quick apply
Medical Secretary/Receptionist
Main Street Clinic, Lucan —Lucan, County Dublin
- From €20 an hour
- Part-time
- Administrative experience
- Clinic
- Computer skills
Quick apply
8d
Temporary Medical Secretary
Rathgar Village Medical Centre —Dublin, County Dublin
- €17–€20 an hour
- Full-time
- Administrative experience
- Office experience
- Annual leave
Quick apply
3d
Admin/Office Clerk
a.hartrodt (Ireland) Limited —Dublin, County Dublin
- Full-time
- Microsoft Excel
- Customer service
- No degree
Quick apply
13d

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Medical Secretary

Beacon Pain Management, DPC Group, Ireland
Sandyford, County Dublin

Quick apply

Job details

Full-time

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
English
Administrative experience
Organisational skills
Clerical experience
Medical terminology
Communication skills
Time management
Office experience

Full job description

About the Role

We are currently seeking to recruit a full-time Medical Secretary / Administrator to join our busy Pain Management Clinic. Our team consists of two Professors, one Consultant Doctor, one IT Specialist, and one Medical Secretary. Working alongside our existing Medical Secretary and clinical team, you will support the smooth running of the practice, managing appointments, patient records, correspondence, and day-to-day administration. This is a fast-paced role involving approximately 100 patient interactions per week and requires excellent organisational, communication, and patient-focused skills.

Our mission is to provide outstanding patient care in an environment where quality, respect, compassion, and professionalism are at the centre of everything we do.

Key Responsibilities.

Assist consultants with procedure scheduling, theatre bookings, and preparation of supporting clinical documentation.
Manage referral pathways, waiting lists, and appointment scheduling to maximise consultant availability and minimise scheduling conflicts.
Liaise with private health insurers to obtain treatment authorisations, procedure approvals, and support reimbursement processes.
Work closely with the Medical Secretary and clinical team to ensure efficient day-to-day clinic operations and participate in regular team meetings.
Support consultants in the preparation and distribution of clinic letters, reports, prescriptions, referrals and correspondence Identify opportunities to improve administrative processes and contribute to the smooth running of the practice.
Maintain accurate records and support audit, accreditation, and quality assurance activities where required.
Monitor and maintain clinic supplies, including medications, and office stock, ensuring adequate levels are available to support daily operations.

Essential

Minimum 2 years’ experience in administration, healthcare administration, customer service, patient services, or a similar office-based role.
Fluent English with excellent written and verbal communication skills.
Excellent organisational and time management skills with the ability to manage multiple priorities.
High level of accuracy, attention to detail, and confidentiality.
Strong telephone manner and patient centred skills.
Strong problem-solving abilities and ability to work independently and as part of a multidisciplinary team.
Proficiency in Microsoft Outlook, Word, and Excel.
Ability to work effectively under pressure in a busy clinical environment.
Compassionate, confidential and professional approach when dealing with patients and sensitive information.
Ability to work independently, use initiative, and contribute positively as part of a team.
Open to feedback and committed to continuous professional development.

Desirable

Experience working in a healthcare setting
Familiarity with medical terminology
Experience using electronic patient record systems such as iMedDoc, MedServ, Beacon Remote, or similar systems
Experience dealing with private health insurers
Experience working in a private consultant clinic or private healthcare setting
Pharmacy Technician qualification is advantageous

What We Offer

Competitive salary
An Education Support Programme
Opportunities for career progression
Ongoing training and professional development
Supportive and collaborative working environment
Opportunity to work alongside highly experienced consultants and healthcare professionals

Working Hours

Monday to Friday 8:30am - 5:30pm, In person (On site). Due to the patient centred aspect of the practice there is no working from home and the successful candidate will need to be available from the start and finish times of the clinic.

Work Location: In person

Quick apply

Refine Your Search

secretary jobs in dublin 16, d

Medical Secretary

Secretary/Executive Assistant

Personal Assistant to Director

Medical Secretary / Receptionist (Part-Time)

Administrator/Medical Secretary

Administrative assistant

Assistant Administrative Officer

Admin & Personal Assistant

HVAC Office Administrator (Client Account Manager)

Company Secretarial Trainee

School Secretary

Personal Assistant

Junior Administrative Assistant

Office Administrator

Office Administrator

Company Secretary

Medical Secretary/Receptionist

Medical Secretary/Receptionist

Temporary Medical Secretary

Admin/Office Clerk

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