20 Best administrative assistant jobs (Hiring Now!)

Administrative Assistant, Operations
UN International Organization for Migration —Dublin, County Dublin
Under the overall supervision of the Chief of Mission (CoM) in Ireland, and under the direct supervision Head of Unit, Operations and, in collaboration with…
Estimated: €29.3K–€37.1K a year
Quick apply
21h
Administrative Assistant
NUI Galway —Galway, County Galway
(This appointment will be made on the Grade 2 scale in line with current Government pay policy). € 29,696– € 47,406 Grade 2 payscale (applicable to new entrants…
Estimated: €29,696–€47,406 a year
1d
Grade IV Administrative Assistant
Coombe Hospital —Dublin, County Dublin
Admission to, transfers within and discharges of patients from the system,. The Grade IV Clerical Officer will be responsible for all administrative duties…
Estimated: €32,297–€51,103 a year
3d
Administrative Assistant
Cpl Recruitment —Galway, County Galway
Flexible approach to work and willingness to assist with change in an evolving organisation. The post holder will act as the main point of contact for all…
Estimated: €21.60 an hour
Quick apply
Administrative Assistant/Receptionist (Full time)
Keane Thompson Ltd —Sandyford, County Dublin
Updating websites, social media, window and brochure displays.*. Assisting real estate agents with administrative tasks, including document preparation, data…
Estimated: €28,000–€30,000 a year
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14d
Administrative Assistant
Protex AI —Dublin, County Dublin
Technologically Savvy: Proficient with modern office tools and software like Google Workspace, Notion, MS Teams and Slack.
Estimated: €25.8K–€32.7K a year
Quick apply
Accounts Administrative Assistant
Emergency, Fire & Safety Training —Leixlip, County Kildare
The Accounts Administrative Assistant's primary role is office based and will involve a significant amount of administration, invoicing and quotation work in…
Estimated: €13–€15 an hour
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Administrator
Arup —Dublin, County Dublin
Good time management skills, managing workloads & organisation and prioritisation of daily tasks. Experience in a professional services organisation.
Estimated: €30.7K–€38.9K a year
9d
Administration Assistant
AWN Consulting Ltd. —Clonshaugh, County Dublin
Providing administrative support to the admin team and across the organisation. Working within a busy company, multi-tasking and contributing to all aspects of…
Estimated: €30,000–€35,000 a year
Quick apply
1d
Administration Assistant
PepsiCo —Cork, County Cork
Co-ordination of meetings onsite and offsite, organisation of events and co-ordination of several VIP visits. Ability to multitask and prioritise several people…
Bookkeeper/Administrative Assistant
Scallywags —Togher, County Louth
Knowledge of modern accounting systems and online banking. Expected hours: 20 per week. Excellent attention to detail and time management skills.
Estimated: Up to €16 an hour
Quick apply
3d
Administrative Assistant
Kinsale Executive Travel —Cork, County Cork
General office organisation – keeping it in good order. This is a fully office-based role at our office in County Cork. Salary: €25,000.00-€32,000.00 per year.
Estimated: €25,000–€32,000 a year
Quick apply
4d
Executive Assistant - Remote within Ireland
Axonista —Remote
You’re able to initiate complex, high-level, multi-phase tasks and see them through to completion with minimal assistance. This is a full-time position.
Estimated: Up to €55,000 a year
Quick apply
1d
Office Admin Assistant
McGuire Haulage Ltd —Kilkenny, County Kilkenny
Microsoft Office: 1 year (preferred). Create & maintain filing systems both electronic & physical. Have a clear understanding of how the role brings value to…
Estimated: €21,793–€30,979 a year
Quick apply
2d
Administrative Assistant
Intellect —Enniscorthy, County Wexford
Documentation: Maintain process and project documentation, including ISO Processes, project plans, schedules, status reports, and other project-related…
Estimated: From €25,000 a year
Quick apply
4h
Accounts Payable Administrative Assistant
The Nestbox Egg Company —Castleblayney, County Monaghan
The Administrative Assistant Accounts Payable will be responsible for processing invoices, managing payments, maintaining accurate records, and resolving any…
Estimated: €30,000–€35,000 a year
Quick apply
10d
Office Assistant
Right Style Optical Co Ltd —Swords, County Dublin
Processing orders for delivery(creating courier labels & packing). Good written and spoken English. Customer service(receiving orders & handling queries).
Estimated: €13.00–€13.50 an hour
Quick apply
2d
Office Administrator
Mediteq Healthcare Solutions Ltd —Dublin, County Dublin
Third level education or equivalent is desirable; additional certification or training in office administration or healthcare administration is a plus.
Estimated: From €35,000 a year
Quick apply
8d
Administrative Assistant - First Job Experience
Intellect —Dublin, County Dublin
Managing returns area – checking in returns, raising with suppliers, ensuring timely returns to suppliers, following through until credit is received.
Estimated: €23,000 a year
Quick apply
2d
Administrator
Brooklyn Engineering Services —Dublin Airport, County Dublin
Office or administration: 1 year (preferred). Has to be computer literate and have good knowledge of Word, Excel, Power Point and general online platforms.
Estimated: €32,000–€35,000 a year
Quick apply

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Administrative Assistant, Operations

UN International Organization for Migration Dublin, County Dublin

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Job details

Full-time Estimated: €29.3K–€37.1K a year 21 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
English
Microsoft Office
Bachelor's degree
Business

Full job description

VN IE -049-2023

Open to Internal and External Candidates

Position Title: Administrative Assistant, Operations

Duty Station: Dublin, Ireland

Classification: General Service G4

Type of Appointment: One Year Fixed Term Contract

Estimated Start Date: As soon as possible

Closing Date: 14.12.2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. External and internal candidates are eligible to apply to this vacancy.

Since the inception of IOM in 1951, Movement Operations have been and continue to be a fundamental pillar of the Organization’s work. The organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM’s operations. This mandate has resulted in the international transport of more than 15 million migrants and refugees worldwide. Movement Operations departments in various IOM missions, coordinated under the division of Resettlement and Movement Management (RMM) in the Department of Operations and Emergencies (DOE) at IOM’s Geneva Headquarters, are responsible for all aspects of travel for migrants and refugees under IOM’s auspices, in accordance with the various framework agreements with resettlement and receiving Governments and partners across the spectrum of the Organization's programmes.

Context:

Under the overall supervision of the Chief of Mission (CoM) in Ireland, and under the direct supervision Head of Unit, Operations and, in collaboration with Operations Assistants and relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for supervising all movement operations activities in Ireland, with the following duties and responsibilities:

Core Functions / Responsibilities:

Answer the Operations unit telephone, screen, refers calls, and take messages, as appropriate, promptly, accurately, professionally and courteously.
Arrange appointments for the Operations Unit, receive visitors for Operations Unit and respond to routine requests for information from Operations team and CoM;
Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions for the Operations unit;
Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports;
Assist in making travel and hotel arrangements and prepare travel authorizations/claims for staff and Beneficiaries as required;
Provide office, administrative and logistics support to movements, meetings, team events etc.;
Assist in research, compiling and organizing information and reference materials from various sources for reports; creating spreadsheets and presentations; managing and updating databases for mailing lists and other information; and maintaining electronic and paper files;
Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rules. Alert the Operations Associate or Head of Unit, Operations and other management of any non-compliance to SOPs or codes of conduct by IOM staff members or partners.
Perform other duties as required.

Required Qualifications and Experience

Education

High school diploma with four years of relevant experience; or,
Bachelor’s degree in Business Administration or Social Studies, Political Science, International Relations, Psychology or related fields with two years of relevant professional experience.

Experience

Prior Movement Operations, transportation-related and/or management experience a strong advantage.
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups;
Experience working in a multi-cultural setting.

Skills

Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
Attention to detail, ability to organize paperwork in a methodical way;
Discreet, details and clients-oriented, patient and willingness to learn new things;
Past experience with Movement Operations-related databases and systems (including iGATOR, MiMOSA, SAR and Amadeus) is a distinct advantage.

Languages

Fluency in English (oral and written) is required.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other:

As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

This post is subject to local recruitment, only persons holding a valid residence and work permit for the Ireland will be eligible for consideration.

How to apply:

Please apply to this job post, sharing updated CV and motivational message explaining your interest in the role.

Please note that only shortlisted candidates will be contacted for an interview.

Posting period:

From 30.11.2023 – 14.12.2023

Job Type: Full-time

Schedule:

8 hour shift

Ability to commute/relocate:

Dublin, CO. Dublin: reliably commute or plan to relocate before starting work (required)

Work authorisation:

Ireland (required)

Work Location: In person

Application deadline: 14/12/2023
Reference ID: VN IE -049-2023

Quick apply

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