Find Executive administrator Jobs in South Dublin, D

Administrative Assistant 1 (contract)
Microsoft EMEA —DUBLIN 22, County Dublin
- €16 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
Grade V Staff Bank Administrator DUBSESBA
Health Service Executive —South Dublin, County Dublin
- Human resources
- Recruiting
11d
Claims Administrator
Allianz —Dublin, County Dublin
- Full-time
- Hybrid work
- English
- Microsoft Office
Inside Sales & Service Administrator
KSS Fire Suppression —Dublin, County Dublin
- €27,000–€32,000 a year
- Full-time
- Microsoft Excel
- English
- IT
Quick apply
10d
Administration & Support Coordinator
Advanced Micro Devices, Inc —Dublin, County Dublin
- Microsoft Powerpoint
- In-person
Executive Assistant to Senior ERP Implementation Manager
Target Integration —Citywest, County Dublin
- €30,000–€35,000 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Project management
- Work from home
Quick apply
3d
Commercial Analyst
Mercury Engineering —Dublin, County Dublin
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
4d
Head of Operations
Fineco Asset Management —Dublin, County Dublin
- Hybrid work
- Management
- Organisational skills
- Leadership
- Annual leave
Head of Operations
Fineco Asset Management DAC —Dublin, County Dublin
- Hybrid work
- Management
- Organisational skills
- Leadership
- Annual leave
Senior Onboarding Specialist-Slack
Salesforce —Dublin, County Dublin
- Full-time
- Salesforce
- Java
- SQL
Senior Contract Administrator
Turner & Townsend —Dublin, County Dublin
- Full-time
- Contracts
- Annual leave
Quick apply
Senior Onboarding Specialist - French or Portuguese speaker
Salesforce —Dublin, County Dublin
- Full-time
- Salesforce
- English
- Project management
Senior Delivery Acceleration AI Specialist
ServiceNow —DUBLIN 2, County Dublin
- Full-time
- Microsoft Excel
- Sales
- SharePoint
Quick apply
Success Guide - French or German speaker
Salesforce —Dublin, County Dublin
- Full-time
- Salesforce
- Bachelor's degree
- Communication skills
Senior Success Guide - Spanish / German/ Portuguese - Marketing Cloud
Salesforce —Dublin, County Dublin
- Full-time
- Spanish
- Salesforce
- Java
Senior Success Guide, Core Clouds/ Platform - French or German Speaking
Salesforce —Dublin, County Dublin
- Full-time
- Salesforce
- Bachelor's degree
- Communication skills

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Grade V Staff Bank Administrator DUBSESBA
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Significant experience in a role that has involved dealing with senior managers and other. Significant experience dealing with high volume recruitment campaigns…
11d

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Administrative Assistant 1 (contract)

Microsoft EMEA -
DUBLIN 22, County Dublin

Apply Now

Job details

€16 an hour
5 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
iCIMS
SAP SuccessFactors
Microsoft Excel
Microsoft Outlook
Customer service
Administrative experience
Bachelor's degree
Calendar management
SharePoint
Budgeting
Communication skills
Time management

Full job description

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:
Security is a top priority for our customers amid digital threats, regulatory scrutiny, and complex environments. Microsoft Security aims to make the world safer by empowering users, customers, and developers with a comprehensive security cloud offering end-to-end, simplified solutions. Our organization drives Microsoft’s mission to secure technology platforms, devices, and clouds for customers and our own internal estate. We foster a culture of growth mindset, excellence, and innovation, creating impactful solutions for billions globally.

Are you a Business Administrator passionate about supporting a dynamic team? Do you thrive in managing complex scenarios, coordinating meetings and events, and influencing security culture across Microsoft? We want someone like you! The ideal candidate will serve as a central point of coordination for day-to-day operational needs, ensuring a seamless employee experience while enabling efficiency across administrative, facilities, and logistics functions.
This role requires excellent communication, prioritization, and multitasking skills, along with professionalism and operational excellence. You’ll need to navigate a fast-paced environment, demonstrate good judgment, accommodate diverse work styles, maintain confidentiality, and consistently follow through on tasks. Success means managing high workloads calmly and independently, dealing with ambiguity, and having a passion for supporting managers and organizations.

Microsoft’s mission is to empower every person and organization to achieve more. We unite with a growth mindset, innovate to empower others, and collaborate to reach shared goals. Our values—respect, integrity, and accountability—create an inclusive culture where everyone can thrive. We are committed to cultivating a positive, inclusive work environment for all employees

Key Qualifications & Responsibilities:

Coordinate IT tickets and equipment logistics (device orders, onboarding kits, loaners, inventory)
Serve as site POC for facilities and space operations (requests, desk setups, moves, office readiness)
Support new hire onboarding and offboarding logistics (workspace setup, equipment, transitions)
Plan and execute local morale events and team initiatives (vendors, catering, day-of logistics, site visits)
Provide onsite meeting and operational support (room bookings, logistics, general team support)
Assist with Rhythm of Business coordination (tracking cadences, meeting logistics, readiness)
Maintain awareness of international holidays and time zones to flag scheduling conflicts for global teams
Partner closely with Executive Administrators to deliver day-to-day operational and administrative support

Support calendar logistics for team meetings (room booking, updates, coordination, and onsite readiness in partnership with Executive Administrators)

Preferred Qualifications:

Bachelor’s degree in a relevant field or equivalent experience
Experience managing budgets for events, travel, and training
Familiarity with Microsoft internal tools (Employee Central/HeadTrax, MS Expense Tool, MS Travel, iCIMS, MyOrder)
Strong interpersonal, organizational, planning, and time management skills
Ability to work independently, handle ambiguity, and adapt to changing priorities
Professionalism, sound judgment, integrity, and discretion with confidential information
Effective teamwork and relationship-building across diverse groups
Experience supporting executives in fast-paced corporate environments
Excellent analytical, anticipatory, and written communication skills

Additional / Desired Qualifications:

2+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, calendar management, or administration work for executive/upper-level management.
2+ years of proficiency using Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint and experience using OneNote, SharePoint Teams or similar collaboration tools.

Additional Details:

Location: Dublin, DUB05
Duration: 30th June 2027
Shift Timings: 20 hours per week, 4 hours per day (Preferred 12pm – 4pm, can be flexible / 8-hour a day if there is an event or business need)
Pay Range: €16/hr (PAYE)
Weekly Schedule: 20 hours

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range

16 - 16 EUR hourly

Apply Now

Refine Your Search

executive administrator jobs in south dublin, d

Administrative Assistant 1 (contract)

Grade V Staff Bank Administrator DUBSESBA

Claims Administrator

Inside Sales & Service Administrator

Administration & Support Coordinator

Executive Assistant to Senior ERP Implementation Manager

Commercial Analyst

Head of Operations

Head of Operations

Senior Onboarding Specialist-Slack

Senior Contract Administrator

Senior Onboarding Specialist - French or Portuguese speaker

Senior Delivery Acceleration AI Specialist

Success Guide - French or German speaker

Senior Success Guide - Spanish / German/ Portuguese - Marketing Cloud

Senior Success Guide, Core Clouds/ Platform - French or German Speaking

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