Find Contract administrator Jobs in Port Laoise, Ls

Procurement Administrator
Coillte —Port Laoise, County Laois
- SharePoint
- Business
- Communication skills
4d
Senior Project Manager REF: 2631a
Fingleton White —Port Laoise, County Laois
- Full-time
- Hybrid work
- Engineering
- English
- Project management
- Employee assistance program
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Procurement Administrator

Coillte -
Port Laoise, County Laois

Apply Now

Job details

Permanent
4 days ago

Qualifications

Procurement
Fleet management
SharePoint
Business
Communication skills
Office experience

Full job description

Role Objective

Responsible for providing administration and analytical support to the Procurement team in respect of all Procurement activities.

Terms and Conditions

Reports to: Procurement Category Manager

Contract: Permanent

Location: Newtownmountkennedy/Portlaoise/Kilcolgan

Responsibilities

Administration and Tendering

Provide a full administration service to the Procurement team
Set up Suppliers, Pre-qualification questionnaires (PQQ's) & Tenders on Proactis (Coillte’s Supplier Management System) and/or eTenders, including supporting data (maps, site listings, bidding schedules, etc.).
Monitor all stages of the Tender process, including progress reporting.
Extract and collate support data from Proactis and other sources, to assist in the scoring and evaluation process.
Responsible for the preparation and processing of award and regret letters
Set up contracts on Proactis and ensure contract acceptance
Complete Proactis patch testing as required on a periodic basis.
Provide support and training to staff and contractors on Proactis to ensure its efficient operation.
Issue & monitor Quick Quote/Mini Tenders to support the business
Provide support to ensure the effective operation of support services to include Insurance, Taxation, GDPR & Contract Register.
Monitor and support the Procurement Derogation process
Provide a full end to end PO & Contract administration service to the People & Services Team, to include invoice processing and payments close out.
Provide administration support to the Procurement team on Coillte’s Intranet (Sharepoint)

Fleet & Office Facilities

Provide administration and analytical support to the Procurement Team and wider business for day-to-day tasks and queries associated with the management of Coillte’s White Fleet, including engaging with drivers, driver managers and our external Fleet Management supplier.
Provide administration and analytical support to the Procurement Team and wider business for day-to-day tasks and queries associated with the management of Coillte’s office network, including engagement with office co-ordinators, office managers and facilities suppliers.

Category Management

Provide support to the Procurement Pre-Planning, Tender Evaluation & Sign Off phases
Provide administration and analytical support on Procurement & Category Management

Strategies and Initiatives

People, Engagement & Culture

Engage proactively with the team to improve relationships and improve the

effectiveness of the Procurement team.

Promote a safe working environment for the team and contractors.
Act as a role model for the Group’s values.

Behavioral Competencies

Communication: Excellent report writing and oral communication skills with an ability to actively engage & present information clearly and concisely.
Collaboration: Excellent interpersonal skills to build effective relationships with staff, contractors and stakeholders.
Problem-Solving: Proactive in identifying issues and addressing them promptly by working on own initiative.
Organised: A highly organised and proactive individual that can prioritise and execute several initiatives.
Drive for Results: The drive to exceed goals and push self and others towards high levels of performance.
Execution Excellence: The capacity to reduce complexity and increase efficiency and simplification in our business processes.
Discretion: Personal credibility and a proven ability to maintain discretion and confidentiality.

Desired Technical / Professional Competencies

Education and Experience: Relevant qualification in business administration or related discipline to HETAC Level 6, with a minimum of one years’ experience working in an office environment.
Procurement: Knowledge and awareness of procurement regulations is desirable.
Coillte: An awareness and appreciation of the range of Coillte’s business activities.
ICT: Excellent ICT (Office 365 & Information Systems) and office management skills

Our Company Values

Committed
Resourceful
Collaborative
Knowledge-Led

Applications

Closing date for applications is 4pm, Thursday, 13 August 2026. Please submit your application through our Recruitment platform.

Coillte is proud to be an equal opportunities employer. We are committed to providing an inclusive and diverse workplace for all which builds upon our core values and fosters a positive work environment where EVERYONE can bring their true self to work and achieve their full potential.

If for any reason you would like us to make any supports or accommodations to help you in making your application please contact us at [email protected]

Your application details will be stored for a period of 14 months in line with the Data Protection Act 1988, Amended 2003, and the General Data Protection Regulation (Regulation (EU) 2016/679, and used solely for the purposes of your application for employment within the Company. For more information on the processing of your personal data please see our Data Protection Policy and Privacy Policy.

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contract administrator jobs in port laoise, ls

Procurement Administrator

Senior Project Manager REF: 2631a

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Terms and Conditions

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Behavioral Competencies

Desired Technical / Professional Competencies

Our Company Values

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