Find Administration Jobs in Kilcoole, Ww

Administrative Assistant / HR & Project Support Coordinator
Dal Riada Language Centre —Kilmacanoge, County Wicklow
- €40,000 a year
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Employee assistance program
- Sick pay
Quick apply
10d
Customer Service, E-Commerce & Social Media Administrator
Flashpoint Medical Systems Limited —Rathnew, County Wicklow
- From €32,500 a year
- Full-time
- Social media management
- Customer service
- Leaving certificate
Quick apply
5d
Office/Clinic Administrator
Orthotic Solutions —DUBLIN 16, County Dublin
- €32,000–€38,000 a year
- Full-time
- English
- Clinic
- No degree
Quick apply
3d
Receptionist/Administrator
Byrne and Moore Property —Deansgrange, County Dublin
- €23,400 a year
- Part-time
- English
- QuickBooks
Quick apply
5d
Medical Secretary
PM Practice —Dublin, County Dublin
- €20 an hour
- Part-time
- English
- Administrative experience
- Clinic
Quick apply
11d
Document Processing Administrator
SoftCo —Dublin, County Dublin
- Full-time
- Hybrid work
- English
- No degree
- Data entry
Quick apply
2d
Medical Receptionist
Dr Michael O’Brien Family Practice —DUBLIN 18, County Dublin
- €18–€20 an hour
- Part-time
- English
- Administrative experience
- Office experience
Quick apply
11d
GP Practice Medical Receptionist/Secretary
Mount Merrion Medical Clinic —Mount Merrion, County Dublin
- €17–€18 an hour
- Part-time
- Administrative experience
- Clinic
- Organisational skills
- Annual leave
- Sick pay
Quick apply
10d
Medical Receptionist
mydocs —Glenageary, County Dublin
- €15 an hour
- Full-time
- Administrative experience
- Clinic
- Office experience
- Flexitime
Quick apply
Administrator - Outpatients
Blackrock Health Blackrock Clinic —Blackrock, County Dublin
- Full-time
- Clinic
- IT
- Typing
- Employee assistance program
Quick apply
Weighbridge Administrator
The Murrough Eco Park —Wicklow, County Wicklow
- €14.50 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
Quick apply
Receptionist
Saint John of God Hospital —Dublin, County Dublin
- €36,109–€55,463 a year
- Part-time
- Microsoft Office
- Leaving certificate
- No degree
4d
Junior Contract Administrator
Turner & Townsend —Dublin, County Dublin
- Full-time
- Engineering
- Bachelor's degree
- Contracts
- Annual leave
Quick apply
Administrator
Blackrock Health Blackrock Clinic —Blackrock, County Dublin
- Weekend availability
- Clinic
- IT
- Typing
Quick apply
Executive Assistant & Team Administrator - Institutional Client Group
U.S. Bank National Association —DUBLIN 18, County Dublin
- €41,820–€49,200 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Office
- Administrative experience
CLO Deal Administrator
U.S. Bank National Association —DUBLIN 18, County Dublin
- €41,820–€49,200 a year
- Full-time
- Analysis skills
- No degree
- Organisational skills
Part-Time Receptionist / Nail Therapist
CureSpa by Niall Donohoe —Goatstown, County Dublin
- From €15.50 an hour
- Part-time
- Administrative experience
- Clinic
- Office experience
Quick apply
2d
ECO Support Administrator
SSE —Dublin, County Dublin
- €32,600–€41,500 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Gym membership
10d
Part Time Receptionist
The Fern Dean Nursing Home —Blackrock, County Dublin
- €14.15 an hour
- Part-time
- English
- IT
- Referral programme
Quick apply
4d
Administration & Patient Services Manager
Saint John of God Hospital —Dublin, County Dublin
- €60,613–€78,795 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience

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Administrative Assistant / HR & Project Support Coordinator

Dal Riada Language Centre
Kilmacanoge, County Wicklow

Quick apply

Job details

Permanent | Full-time
€40,000 a year
10 days ago

Benefits

Bike to work scheme
Company pension
Employee assistance program
Sick pay
On-site parking

Qualifications

Microsoft Word
Spanish
Microsoft Excel
Financial auditing
Trello
Microsoft Office
Administrative experience
Leaving certificate
Human resources
Organisational skills
Project management software
Communication skills
Time management

Full job description

Are you passionate about the formation of youth, who are our future, but prefer to take a "behind-the-scenes" role in that mission? Oak Ireland is a Catholic boarding school, where students aged 12-15 come for a year, with two campuses: Woodlands (for girls) and Dublin Oak (for boys). Our goal? To give them a 360 formation which focuses on spiritual, intellectual, and human formation to prepare them for their future. In your role as
Administrative Assistant / HR & Project Support Coordinator, you will be supporting that very mission, so if you like the sound of it, please apply!

POSITION:
Administrative Assistant / HR & Project Support Coordinator – fully in-person

REPORTING TO: Finance Manager and Business Manager

Hours: 40 hours per week

Hourly Rate: €40,000 per annum

Requirements:

Proficient in Microsoft Office and administrative systems, especially in Word & Excel (may be tested as part of interview)
Previous experience in an administrative, finance, HR, or project support role preferred.
Ability to work to tight deadlines in a pressured environment
Ability to handle confidential information professionally and discreetly.
Strong communication and interpersonal skills.
Ability to multitask, prioritise workload, and work independently in a fast-paced environment.
Reliable, professional, and approachable.
While it sounds cliché, excellent communications and organisational skills and attention to detail are essential
Full clean Irish Driving licence
Garda vetting check

Desirable:

Spanish a plus for phone calls with parents of students, and with head office
Familiarity with HR/time management systems such as Bizimply
Familiarity with project management software or task-tracking tools such as Asana, Monday.com, Trello, Microsoft Planner, or similar platforms

Overview:

The Administrative Assistant / HR & Project Support Coordinator has overall responsibility for helping the Finance and Business Managers in different areas.

Administrative assistance

Ensuring that student charges are tracked and up-to-date and that parents/students provide payments in a timely manner
Responsible for internal purchasing process and ensuring that the process is respected
Helps Finance Manager prepare monies for student outings and trips
Ensures staff provide receipts for company expenses
Liaise with other departments/suppliers on discrepancies & issues
Assist with year-end, supporting documentation for Audit, including liaising with head office
Handling supplier queries and parents queries
Follow up with families for payments
Work closely with Finance and Business managers and support them with tasks they may delegate
Ensuring all filing and documentation is kept up-to-date and in order
Maintain and update student insurance records

HR admin assistance

Issue contracts and onboarding documentation, as per terms determined by the Business Manager
Ensure all employee files are kept up-to-date, tracking elements like birthdays, training, work permits, etc.
Ensure timecards are approved by managers in the company's time management system

Project coordination

Assist the business manager with coordination of projects, including tracking tasks within a pre-determined timeframe, to ensure they are done on time
Coordinate meetings between the business manager and architects/building contractors
Maintain organised records of project expenses, invoices, contracts, correspondence, etc.

Best of luck with your application!

Pay: €40,000.00 per year

Benefits:

Bike to work scheme
Company pension
Employee assistance program
On-site parking
Sick pay

Education:

Leaving Certificate (required)

Experience:

Administrative: 3 years (preferred)

Language:

Spanish (preferred)

Licence/Certification:

Irish Driving Licence (preferred)

Work authorisation:

Ireland (required)

Work Location: In person

Quick apply

Refine Your Search

administration jobs in kilcoole, ww

Administrative Assistant / HR & Project Support Coordinator

Customer Service, E-Commerce & Social Media Administrator

Office/Clinic Administrator

Receptionist/Administrator

Medical Secretary

Document Processing Administrator

Medical Receptionist

GP Practice Medical Receptionist/Secretary

Medical Receptionist

Administrator - Outpatients

Weighbridge Administrator

Receptionist

Junior Contract Administrator

Administrator

Executive Assistant & Team Administrator - Institutional Client Group

CLO Deal Administrator

Part-Time Receptionist / Nail Therapist

ECO Support Administrator

Part Time Receptionist

Administration & Patient Services Manager

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