Find Staff coordinator Jobs in Ireland

Ambulance Dispatcher / Scheduling Coordinator
Medicore Medical Services —Blanchardstown, County Dublin
- €29,000–€35,000 a year
- Weekend availability
- Administrative experience
- No degree
- IT
- Annual leave
Quick apply
Administrative Assistant / HR & Project Support Coordinator
Dal Riada Language Centre —Kilmacanoge, County Wicklow
- €40,000 a year
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Employee assistance program
- Sick pay
Quick apply
1d
Activities Coordinator
The Marlay —Rathfarnham, County Dublin
- Part-time
- Communication skills
- Free parking
- Employee assistance program
Quick apply
Client Care Coordinator
Kare Plan Ltd —Kilbarrack, County Dublin
- €30,000 a year
- Full-time
- English
- Administrative experience
- IT
- Employee assistance program
- Sick pay
Quick apply
1d
Allocations Coordinator - School of Medicine
University of Limerick —Limerick, County Limerick
- €46,710–€67,018 a year
- Bachelor's degree
8d
HR Coordinator
Logistics Company located in Co. Swords —Swords, County Dublin
- €35,000–€40,000 a year
- Full-time
- Microsoft Excel
- Human resources
Quick apply
1d
Facilities Coordinator
Aramark Ireland —Lusk, County Dublin
- Full-time
Quick apply
7d
Freelance In-Person Event Specialist - Dublin, Ireland
Visit.org —Dublin, County Dublin
- Weekend availability
- Customer service
- English
- In-person
Quick apply
General Operative-Samples Coordinator
Wood Floor Store —Swords, County Dublin
- From €14.15 an hour
- Full-time
- English
- Warehouse experience
- Store discount
Quick apply
7d
Skin Clinic Coordinator
Skinsation clinic —Galway, County Galway
- From €33,000 a year
- Part-time
- Social media management
- Administrative experience
- Clinic
- Free parking
- Store discount
Quick apply
4d
Office & Sales Operations Manager - Office Based
SMC Group —Clonshaugh, County Dublin
- €55,000–€65,000 a year
- Full-time
- Sales
- Customer service
- Human resources
- Employee discount
- Sick pay
Quick apply
9d
Operations & Staff Coordinator (Part-Time – School Hours)
Rumbles Restaurants —Tullyallen, County Louth
- €15–€20 an hour
- Part-time
- Hospitality
- Organisational skills
- Leadership
Quick apply
Safety Assurance Coordinator
ESB —Dublin, County Dublin
- €49,800–€58,600 a year
- Full-time
- No degree
- SharePoint
6d
Project Worker
Coolmine Therapeutic Community —Clonee, County Meath
- €38,680–€45,295 a year
- Full-time
- Microsoft Word
- English
- Supervising experience
- Wellness program
- Employee assistance program
Quick apply
7d
Summer Activity Leader
EF Education First —Dublin, County Dublin
- Full-time
- English
- Leadership
- Communication skills
- Employee assistance program
Gait Laboratory Coordinator - Central Remedial Clinic, disability 98537
Health Service Executive —North Dublin, County Dublin
- €57,898–€70,734 a year
- Doctoral degree
- English
- Research
8d
Activities Coordinator
Mowlam Healthcare —Enniscorthy, County Wexford
- Full-time
- English
- Communication skills
Quick apply
After-School Programme Coordinator – The Hub @Scoil Lua Naofa
The Hub —Lorrha, County Tipperary
- €15–€16 an hour
- Monday to Friday
- Working with children
- Communication skills
Quick apply
11d
Programme Coordinator Navan
Junior Adventures Group —Navan, County Meath
- Full-time
- Microsoft Word
- Childcare
- Microsoft Outlook
Quick apply
3d
Activity Coordinator
Mowlam Healthcare —Rush, County Dublin
- Full-time
- English
- Communication skills
Quick apply

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Ambulance Dispatcher / Scheduling Coordinator

Medicore Medical Services
Blanchardstown, County Dublin

Quick apply

Job details

Full-time
€29,000–€35,000 a year

Benefits

Annual leave

Qualifications

Logistics
Administrative experience
IT
Communication skills

Full job description

The Ambulance Dispatcher / Scheduling Coordinator is responsible for coordinating day-to-day ambulance operations, allocating crews and vehicles, managing scheduled patient transfers, supporting event medical deployments, maintaining staff schedules, and holding the company on-call phone during assigned periods.

The role requires strong communication, organisation, problem-solving, and decision-making skills. The post-holder will act as a key point of contact between ambulance crews, patients, healthcare facilities, event clients, managers, and other stakeholders, including during out-of-hours or on-call periods where required.

This is an operational support role and requires the ability to work under pressure, prioritise tasks, maintain accurate records, and respond professionally to changing operational demands.

Key Responsibilities

1. Ambulance Dispatch

Receive and process ambulance transport requests, event cover requirements, and operational calls.
Allocate appropriate vehicles and crew members based on availability, skill mix, location, task type, and service requirements.
Maintain communication with ambulance crews throughout their shift.
Monitor vehicle and crew status, including availability, delays, task completion, and operational readiness.
Support crews with route, destination, patient, and logistical information where required.
Update internal dispatch, scheduling, or operational systems accurately.
Escalate operational issues, delays, incidents, or resource shortages to management.
Ensure dispatch decisions are safe, appropriate, and aligned with company procedures.

2. Scheduling and Rostering

Prepare and maintain staff rosters for ambulance shifts, patient transfers, event cover, and other operational duties.
Coordinate crew availability, annual leave, sickness, shift swaps, and short-notice cover.
Ensure rosters meet operational requirements, including appropriate clinical grade, driving status, skill mix, and working time considerations.
Liaise with staff to confirm shifts, availability, and changes to schedules.
Assist with forward planning for upcoming events, contracts, and peak operational periods.
Maintain accurate records of scheduled shifts, attendance, changes, cancellations, and cover arrangements.
Support managers in identifying staffing gaps, recurring availability issues, or operational risks.

3. On-Call Phone and Out-of-Hours Coordination

Hold and monitor the company on-call phone during assigned periods.
Answer operational calls professionally and promptly.
Respond to urgent staffing, scheduling, ambulance, patient transport, and event medical queries.
Triage incoming calls and determine whether the matter can be resolved directly or requires escalation.
Contact crews, managers, clients, hospitals, patients, or other relevant parties as required.
Arrange short-notice crew cover where needed due to sickness, delays, operational changes, urgent bookings, or increased demand.
Record all relevant calls, actions taken, decisions made, and escalations.
Escalate clinical, operational, safeguarding, complaints, health and safety, or high-risk issues to the appropriate manager without delay.
Maintain confidentiality when handling patient, staff, client, and operational information.
Ensure clear handover of any unresolved issues at the end of the on-call period.

4. Patient Transport Coordination

Book and coordinate scheduled patient transfers, including routine, low-risk, and non-routine journeys as appropriate.
Confirm patient details, pickup and destination information, mobility requirements, equipment needs, escort requirements, and timing.
Liaise with hospitals, care facilities, patients, families, and other relevant parties.
Monitor planned transfers and make adjustments where delays, cancellations, or changes occur.
Ensure crews receive appropriate information before attending the transfer.
Record updates, delays, cancellations, and completion details accurately.
Ensure confidentiality and professional handling of patient information at all times.

5. Event Medical Scheduling

Support the planning and scheduling of medical cover for events.
Allocate staff, vehicles, equipment, and deployment times in line with event requirements.
Communicate operational details to crews, including location, reporting time, event contacts, parking, access routes, expected duties, and finish times.
Assist in preparing crew briefings, deployment sheets, and operational information.
Monitor event staffing requirements and flag any shortfalls or risks to management.
Support last-minute changes to event rosters, cover levels, and deployment arrangements.
Maintain accurate records of confirmed event staffing and operational allocations.

6. Communication and Administration

Act as a professional first point of contact for operational queries.
Communicate clearly with ambulance crews, managers, clients, hospitals, care facilities, patients, relatives, and other stakeholders.
Maintain accurate logs of calls, bookings, dispatch actions, roster changes, and operational decisions.
Update internal systems, spreadsheets, scheduling software, dispatch platforms, and records as required.
Prepare handover notes for managers, controllers, or incoming dispatch staff.
Assist with general administration linked to ambulance operations.
Support the preparation of reports, staffing summaries, operational updates, or service information where required.
Handle sensitive information in line with GDPR, confidentiality, and company policies.

7. Compliance, Governance and Safety

Follow company policies, operational procedures, and clinical governance requirements.
Ensure staff and vehicle allocations are appropriate for the task.
Report operational risks, incidents, near misses, complaints, safeguarding concerns, or service issues through the correct channels.
Support compliance with working time, rest periods, training requirements, role-specific competencies, and company standards.
Maintain accurate and auditable records of operational decisions and communications.
Promote a safe, professional, and patient-focused service.
Escalate any concern that could affect patient safety, staff safety, service delivery, or company reputation.

Person SpecificationEssential Requirements

Strong organisational and administrative skills.
Excellent communication and telephone manner.
Ability to work calmly under pressure.
Good IT skills, including email, spreadsheets, scheduling systems, or operational software.
Ability to prioritise competing demands and make practical decisions.
High level of accuracy and attention to detail.
Ability to maintain confidentiality and handle sensitive information.
Reliable, professional, and able to take ownership of tasks.
Flexible approach to working hours, including evenings, weekends, bank holidays, or shift work where required.
Ability to work independently and as part of a team.

Desirable Requirements

Previous experience in ambulance dispatch, transport coordination, healthcare scheduling, logistics, rostering, or emergency services.
Experience preparing staff rosters or coordinating shift-based teams.
Knowledge of ambulance operations, patient transport, event medical cover, or healthcare environments.
Experience using scheduling, dispatch, CRM, or workforce management systems.
EMT, first aid, healthcare, logistics, or control room background would be an advantage but is not essential.

Pay: €29,000.00-€35,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

staff coordinator jobs in ireland

Ambulance Dispatcher / Scheduling Coordinator

Administrative Assistant / HR & Project Support Coordinator

Activities Coordinator

Client Care Coordinator

Allocations Coordinator - School of Medicine

HR Coordinator

Facilities Coordinator

Freelance In-Person Event Specialist - Dublin, Ireland

General Operative-Samples Coordinator

Skin Clinic Coordinator

Office & Sales Operations Manager - Office Based

Operations & Staff Coordinator (Part-Time – School Hours)

Safety Assurance Coordinator

Project Worker

Summer Activity Leader

Gait Laboratory Coordinator - Central Remedial Clinic, disability 98537

Activities Coordinator

After-School Programme Coordinator – The Hub @Scoil Lua Naofa

Programme Coordinator Navan

Activity Coordinator

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