Find Medical administration Jobs in Greystones, Ww

HR Administrator
Coillte —Newtownmountkennedy, County Wicklow
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
10d
Medical Receptionist
Sandymount Medical GP practice —DUBLIN 4, County Dublin
- €17.00–€18.50 an hour
- Part-time
- English
- Administrative experience
- Office experience
Quick apply
Medical Administrator - Healthcare
TCP Homecare —Dublin, County Dublin
- Full-time
- Hybrid work
- Medical terminology
- Communication skills
- Annual leave
- Employee discount
Quick apply
6d
Medical Receptionist
Dr Michael O’Brien Family Practice —DUBLIN 18, County Dublin
- €18–€20 an hour
- Part-time
- English
- Administrative experience
- Office experience
Quick apply
3d
GP Practice Medical Receptionist/Secretary
Mount Merrion Medical Clinic —Mount Merrion, County Dublin
- €17–€18 an hour
- Part-time
- Administrative experience
- Clinic
- Organisational skills
- Annual leave
- Sick pay
Quick apply
2d
Administration & Support Coordinator
Advanced Micro Devices, Inc —Dublin, County Dublin
- Microsoft Powerpoint
- In-person
Quality Complaint & Recall Administrator
Exertis —Leopardstown, County Dublin
- Organisational skills
- Communication skills
2d
Heart & Vascular Medical Secretary
Mater Private Network —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Leaving certificate
Quick apply
6d
Receptionist/Medical Administrator
Irish Family Planning Association —Dublin, County Dublin
- €18.30 an hour
- Full-time
- English
- Clinic
- No degree
Quick apply
9d
Releaser, QA
Baxter —Dublin, County Dublin
- No degree
- Communication skills
- Annual leave
6d
Sr. Manager, Medical Writing
Alfasigma Group —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Exhibitions and Collection Services Coordinator
National Gallery of Ireland —Dublin, County Dublin
- €38,419–€43,594 a year
- Weekend availability
- Microsoft Powerpoint
- Microsoft Excel
- English
- Annual leave
- Employee discount
2d
Administrator - Outpatients
Blackrock Health Blackrock Clinic —Blackrock, County Dublin
- Full-time
- Clinic
- IT
- Typing
- Employee assistance program
Quick apply
Claims Administrator
Allianz —Dublin, County Dublin
- Full-time
- Hybrid work
- English
- Microsoft Office
HR Administrator
Allianz —Blackrock, County Dublin
- Full-time
- Microsoft Excel
- English
- Microsoft Office
Medical Physicist - FTC
Beacon Hospital —Dublin, County Dublin
- Full-time
- Doctoral degree
- Master's degree
- Leadership
Quick apply
10d
Clinical Facilitator - Radiology
Beacon Hospital —Dublin, County Dublin
- Full-time
- Clinic
- Leadership
- Communication skills
Quick apply
5h
Human Resources Associate
Iom Usrap Dc —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Spanish
10d
Administrator
Blackrock Health Blackrock Clinic —Blackrock, County Dublin
- Weekend availability
- Clinic
- IT
- Typing
Quick apply
Human Resources Associate
International Organization for Migration —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Spanish
10d

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HR Administrator

Coillte -
Newtownmountkennedy, County Wicklow

Apply Now

Job details

Specified-purpose
10 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Organisational skills
SharePoint
Data collection
Communication skills

Full job description

Role Objective

Deliver a high quality and efficient HR administration service to the business, employees and the HR Department.

Terms and Conditions

Contract: Specific Purpose (12 Months Minimum)

Reports to: HR Operations Manager

Location: Newtownmountkennedy (or by agreement)

Responsibilities

Transactional Services

Provide a high-quality HR administrative support to business customers, acting as the first point of contact for general HR queries and managing the AskHR system to ensure a value-added HR service.
Support HR management and business teams by providing guidance on HR policies, procedures, and general queries to managers and employees.
Administer employee lifecycle changes by ensuring accurate and timely updates of personnel data on both electronic and manual HR information systems.
Manage onboarding, internal movements, and leavers, ensuring all personnel data and benefits are accurately recorded and communicated.
Maintain HR information systems (including PeopleXD, Appraisd etc.), ensuring data integrity and compliance with relevant legislation including the Organisation of Working Time Act, 1997.
Coordinate all absence management processes, including calculations, reporting, medical referrals, assessments, and associated administration.
Administer and communicate personnel changes (including compensation and benefits)to the Payroll Department, ensuring timely and accurate updates and notifications to employees.
Oversee the processing of purchase orders and invoices for the HR team.

People Analytics & Reporting

Develop and maintain management and analytics reports (e.g., absence management, headcount, ad hoc reports) to support business needs.
Support the administration of HR Key Performance and Operational Indicators through accurate data collection and reporting.
Contribute to the ongoing development and maintenance of HR Information Systems to streamline and simplify HR processes.
Administer all statutory and regulatory HR reporting requirements to ensure compliance.

Recruitment

Manage the end-to-end recruitment process for Third Level students and support the

administration of the Company’s Transition Year Work Experience Programmes in collaboration with HR management.

Support the HR Specialist with recruitment activities, including onboarding and

quarterly induction programmes: post job advertisements, schedule interviews,
manage recruitment documentation, and host induction sessions.

Provide administrative support for the Graduate Programme, including organising

Assessment Centres and conducting early screening assessments.

Prepare and issue contracts of employment and change of status documentation.
Promote the forestry sector and Company opportunities at careers events for second

and third level students.

Communications, Employee Engagement & Wellbeing Initiatives

Coordinate and distribute monthly HR communications to the group in collaboration with HR management.
Provide administrative support for the HR SharePoint site to ensure effective information sharing.
Coordinate and deliver employee engagement and wellbeing initiatives (e.g., flu vouchers, new starter events, Christmas Jumper Day).
Support the Performance Management and Employee Development process (Appraisd).

Behavioural Competencies

Personal Credibility: Demonstrates integrity, discretion, and the ability to maintain confidentiality in all HR matters.
Interpersonal Skills: Builds effective working relationships with colleagues, managers, and external partners through strong communication and collaboration.
Adaptability: Thrives in a fast-paced, dynamic environment, adapting quickly to changing priorities and requirements.
Proactive Approach: Anticipates and identifies issues, taking prompt action to resolve them efficiently.
Problem Solving: Applies sound judgment and resourcefulness to resolve day to-day challenges effectively.
Organisation & Attention to Detail: Delivers high-quality work through excellent organisational skills and strong attention to detail.
Planning & Multi-tasking: Effectively prioritises tasks and manages competing deadlines to ensure timely completion of work
Verbal & Written Communication: Communicates clearly and professionally, with strong report writing and numeracy skills.

Desired Technical Competencies

Education & Experience: Third-level qualification in Human Resource Management (ideally HETAC Level 7) and at least two years’ experience in a busy HR environment.
HR Systems: Experience working with HR management systems.
IT Skills: Proficient in Microsoft Word, PowerPoint, Excel, SharePoint, and Teams.
Professional Membership: This role requires that you are a member of CIPD, and thus at all times you must maintain an active membership and meet the necessary continued professional development requirements of this professional body.

Our Company Values

Committed
Resourceful
Collaborative
Knowledge-Led

Applications

Closing date for applications is Sunday, 7 June 2026. Please submit your application through our Recruitment platform.

Coillte is proud to be an equal opportunities employer. We are committed to providing an inclusive and diverse workplace for all which builds upon our core values and fosters a positive work environment where EVERYONE can bring their true self to work and achieve their full potential.

If for any reason you would like us to make any supports or accommodations to help you in making your application please contact us at [email protected]

Your application details will be stored for a period of 14 months in line with the Data Protection Act 1988, Amended 2003, and the General Data Protection Regulation (Regulation (EU) 2016/679, and used solely for the purposes of your application for employment within the Company. For more information on the processing of your personal data please see our Data Protection Policy and Privacy Policy.

Apply Now

Refine Your Search

medical administration jobs in greystones, ww

HR Administrator

Medical Receptionist

Medical Administrator - Healthcare

Medical Receptionist

GP Practice Medical Receptionist/Secretary

Administration & Support Coordinator

Quality Complaint & Recall Administrator

Heart & Vascular Medical Secretary

Receptionist/Medical Administrator

Releaser, QA

Sr. Manager, Medical Writing

Exhibitions and Collection Services Coordinator

Administrator - Outpatients

Claims Administrator

HR Administrator

Medical Physicist - FTC

Clinical Facilitator - Radiology

Human Resources Associate

Administrator

Human Resources Associate

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