Office Administrator (Maternity Leave Cover)
Location: Office-Based
Contract Type: Fixed-Term (6 Months) – Maternity Leave Cover
Start Date: Training throughout July, with the position commencing officially in August 2026
Hours: Part-Time, 20 hours per week
Working Schedule: Monday to Friday, 9:00am–1:00pm or 10:00am–2:00pm
Salary: Competitive and commensurate with experience
Potential Extension: There may be an opportunity for the contract to be extended beyond the initial 6-month period, depending on business needs.
About the Role
We are seeking an organised, proactive, and customer-focused Office Administrator to join our team on a maternity leave cover contract. This role is central to the smooth running of our day-to-day operations and provides an excellent opportunity to gain experience within a supportive and growing organisation.
The successful candidate will receive comprehensive training throughout July to ensure they are fully prepared to take on the role from August.
Key Responsibilities
- Conducting welcome calls and course completion calls with students.
- Managing certificate administration and post office duties.
- Monitoring failed payments and coordinating refunds where required.
- Processing internship applications and conducting pre-departure calls.
- Managing holiday requests and maintaining sick leave records.
- Responding to customer care emails and live chat enquiries in a professional and timely manner.
- Preparing and managing funding invoices.
- Processing supplier invoices and ensuring timely payment of company expenses.
- Inputting and maintaining monthly financial records using QuickBooks.
- Assisting with basic bookkeeping and account administration tasks.
- Handling enquiries relating to the legalisation of TEFL certificates.
- Providing general administrative support to ensure the efficient operation of the office.
What We're Looking For:
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- A professional and friendly customer-service approach.
- Excellent attention to detail and accuracy.
- Strong numerical skills and confidence working with financial information.
- Ability to work independently, prioritise tasks, and manage multiple responsibilities effectively.
- Proficiency in Microsoft Office, particularly Excel, and general administrative systems.
- Experience using QuickBooks or similar accounting software is desirable but not essential, as training can be provided.
- Previous administration, customer service, or bookkeeping experience is desirable.
- A proactive attitude and willingness to learn new systems and processes.
Benefits:
- 20 days annual leave (pro rata).
- Your birthday off when it falls on a scheduled working day.
- Supportive and collaborative working environment.
- Full training provided throughout July.
- 2 days Work from home per month
- Opportunity to develop new skills and gain valuable administrative and bookkeeping experience.
- Potential opportunity for contract extension.
How to Apply:
If you are an organised and enthusiastic individual looking for a flexible part-time administrative role within a friendly team, we would love to hear from you.
Please submit your CV and a brief cover letter outlining your suitability for the role to [email protected]
We look forward to welcoming the right candidate to our team.
Ability to commute/relocate:
- Dungarvan, County Waterford: reliably commute or plan to relocate before starting work (preferred)
Education:
- Leaving Certificate (preferred)
Experience:
- Microsoft Office: 1 year (preferred)
- Administration: 1 year (preferred)
Work Location: In person
