Harris Group is a long-established distributor of commercial vehicles, spare parts and aftersales services operating across Ireland and the UK. We represent globally recognised vehicle brands and are a market leader in the evolving commercial vehicle and EV space, including trucks, light commercial vehicles, buses and coaches.
We are seeking a motivated and enthusiastic Vehicle Administrator to join our growing team. This is an excellent opportunity for someone looking to start or develop their career within a fast-paced and supportive environment.
Key Responsibilities and Accountabilities
Whilst the key responsibilities for the role are outlined below they are not limited to same.
Vehicle Set Ups:
- Create vehicle order on the system on receipt of same from Shipping Manager
- On creation of the Vehicle Birth Cert, upload information to the revenue system liaise with Group Tender Manager re same
Vehicle Registration Tax (VRT) for Ireland - Certificate of Conformity (CoC):
- Upload CoC’s from manufacturers to revenue online system
- Ensure the body of the vehicle is also registered and new statistical code is received from revenue
Sales Invoicing:
- Generate quotes and create invoices as per SIMI Sales Order Form from Retail Sales Team member
- Create invoices as per Dealer Order Form
- Ensure accuracy of invoice i.e. pricing, costs and codes
- Invoice customer directly or go through partner brokers for finance option
Supplier Invoices:
- Create Purchase Orders for supplier invoices received for body, sign writing, tow bars etc
Other:
- Ensure all internal and external communications are of the highest standard
- Manage and maintain good working relationships with colleagues, suppliers, customers and any other external partners
- Generate sales reports as required
- Maintain records of all quotations and orders
- Assisting with stock takes by liaising with dealers and customers
- Ad hoc administrative duties
Person specification
As the ideal candidate you will demonstrate a strong work ethic with proven Automotive industry experience. You must also have relevant vehicle registration and sales invoicing experience.
Essential Skills and Experience:
- Strong focus on a positive Customer experience
- Demonstrated ability to multitask and perform under pressure
- Approachable with a ‘can do’ attitude
- Strong written and verbal communication skills
- Excellent telephone manner
- Strong relationship builder and team player
- Excellent problem-solving skills
- Excellent attention to detail
- Excellent PC skills
Benefits:
- Bike to work scheme
- Company pension
- Employee assistance program
- On-site parking
Work Location: In person
