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Office Manager/Bookkeeper
Balmain Medical —DUBLIN 11, County Dublin
- €35,000–€55,000 a year
- Part-time
- Microsoft Excel
- Clinic
- Communication skills
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9d

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Office Manager/Bookkeeper
Balmain Medical —DUBLIN 11, County Dublin
Manage Accounts Payable and Accounts Receivable, including proactive credit control and supplier payment runs. Experience with Sage 50 is highly desirable.
€35,000–€55,000 a year
Quick apply
9d

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Office Manager/Bookkeeper

Balmain Medical
DUBLIN 11, County Dublin

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Job details

Permanent | Part-time | Full-time
€35,000–€55,000 a year
9 days ago

Qualifications

Sage
Microsoft Excel
Financial auditing
Procurement
Accounting software
Bookkeeping
Communication skills

Full job description

Company Overview

We are a dynamic, fast-growing medical device distribution company based in Ireland. We supply high-quality specialized medical equipment to both public HSE hospitals and private clinics nationwide. We are seeking a highly organized, meticulous, and proactive Office Manager / Bookkeeper to join our team.

This is a pivotal role that combines rigorous financial control with smooth day-to-day office operations, ensuring our business remains compliant, efficient, and responsive to our clients.

Role Overview

Position: Office Manager / Bookkeeper
Location: Ballycoolin, Dublin
Reporting to: Managing Director / Business Owner
Contract Type: Full-time or Part-Time, Permanent

Key Responsibilities

1. Financial Management & Bookkeeping

Maintain full ownership of day-to-day bookkeeping and accounts up to trial balance. Experience with Sage 50 is highly desirable.
Manage Accounts Payable and Accounts Receivable, including proactive credit control and supplier payment runs.
Complete monthly bank, credit card, and multi-currency separations/reconciliations.
Process payroll and manage all relevant Irish statutory returns (VAT, RCT, PAYE/PRSI) via ROS (Revenue Online Service).
Monitor cash flow and prepare monthly management reports (P&L, Balance Sheet, Aged Debtors/Creditors) for the Managing Director.
Liaise with the company’s external accountants for year-end audit preparation.
Handle multi-warehouse inventory valuation adjustments and serialized tracking reconciliations.

2. Public Procurement & Tender Support

Monitor public procurement portals (e.g., eTenders) for relevant HSE and private hospital contract opportunities.
Act as the administrative anchor for tender submissions—coordinating, formatting, and assembling required documentation (tax clearances, insurance certificates, product certifications).
Ensure all tender responses are meticulously structured, meeting strict deadlines and compliance criteria with a zero-error threshold.
Maintain an organized repository of past tender templates, compliance documents, and frameworks.

3. Office Operations & Regulatory Compliance

Oversee daily office operations, including ordering supplies, managing facility vendors, and handling incoming/outgoing post and logistics documentation.
Support inventory management administration, tracking product serial numbers and delivery notes from international manufacturers to local clients.
Maintain immaculate digital and physical filing systems, ensuring strict adherence to medical device quality standards .
Provide ad-hoc administrative support to the sales and technical service teams.

Candidate Requirements

Experience & Qualifications

Minimum 4–5 years of experience in a combined Senior Bookkeeper and Office Manager role, ideally within a distribution, wholesale, or healthcare environment.
Accounting technician qualification (ATI, IATI) or equivalent Certified Bookkeeper status is highly desirable.
Proven experience assisting with public procurement/tenders (HSE/eTenders framework) is a distinct advantage.
Strong proficiency in modern cloud accounting software and inventory systems (experience migrating or working across integrated platforms is a plus) alongside advanced MS Excel skills.

Key Skills & Attributes

Exceptional Eye for Detail: You spot anomalies in financial data, compliance paperwork, and legal contracts that others miss.
Organizational Mastery: Ability to multitask, prioritize high-stakes deadlines (like tender deadlines), and keep an office running smoothly without supervision.
Strong Communication: Professional written and verbal communication style suitable for interacting with HSE procurement teams, private clinic directors, and international suppliers.
Discretion & Trust: Absolute integrity when handling sensitive corporate financial data and commercial contracts.

What We Offer

Competitive salary benchmarked to experience
Bonus - depending on performance
A collaborative, supportive environment where your contribution directly impacts company growth.

Pay: €35,000.00-€55,000.00 per year

Work Location: In person

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