Find Administration coordinator Jobs in Dublin 2, D

Operations Administrator
Business Medical —Santry, County Dublin
- Part-time
- Administrative experience
- Business development
- No degree
Quick apply
Planner/Scheduling Coordinator - SITE BASED
Agilent Technologies —Dunboyne, County Meath
- From €24 an hour
- Full-time
- English
- In-person
- Communication skills
Quick apply
Executive Administrative Assistant (contract)
Microsoft EMEA —DUBLIN 18, County Dublin
- €178–€200 a day
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
1d
Administrator & Site Coordinator
Nspace —DUBLIN 2, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Sick pay
Quick apply
Implementation Coordinator
LEAP Legal Software —Dublin, County Dublin
- €40,000–€45,000 a year
- Full-time
- Hybrid work
- Bachelor's degree
- Communication skills
- Time management
- Annual leave
- Employee assistance program
Quick apply
10d
Global Contracts Coordinator
Parexel —Dublin, County Dublin
- Microsoft Excel
- Customer service
- English
3d
Social Media Coordinator
Lidl —DUBLIN 24, County Dublin
- €37,500–€51,000 a year
- Full-time
- Hybrid work
- Marketing
- Social media management
- Communication skills
- Free parking
- Employee assistance program
2d
Compliance Coordinator
Expeditors —Dublin, County Dublin
- Full-time
- Hybrid work
- Customer service
- Bachelor's degree
- No degree
Quick apply
Research Support Coordinator
Irish Cancer Society —DUBLIN 4, County Dublin
- €37,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Word processing
- Research
- Annual leave
- Employee assistance program
Quick apply
7d
Christian Louboutin, Stock Controller, Part Time, Permanent
Brown Thomas Arnotts —Dublin, County Dublin
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Management
Talent Acquisition Coordinator
Kanari —Dublin, County Dublin
- Human resources
- Recruiting
- IT
- Annual leave
7d
Project Coordinator
Target Integration —Citywest, County Dublin
- €30,000–€40,000 a year
- Full-time
- Hybrid work
- Computer Science
- Project management
- Bachelor's degree
- Work from home
Quick apply
12d
Discharge Coordinator
Blackrock Health Blackrock Clinic —Dublin, County Dublin
- Full-time
- Clinic
- Communication skills
- Annual leave
- Employee assistance program
Quick apply
Facilities Coordinator
JLL —Dublin, County Dublin
- Hospitality
- English
- Presentation skills
1d
Academic Services Coordinator
BIMM University —Dublin, County Dublin
- €36,478–€45,548 a year
- Full-time
- Organisational skills
- Communication skills
Quick apply
2d
Transport and Mobility Training Coordinator (extended)
Vision Ireland —Glasnevin, County Dublin
- Weekend availability
- Project management
- No degree
- Business
Quick apply
Facilities Coordinator
KSB-Jones Lang LaSalle Services Ir —Dublin, County Dublin
- Full-time
- Hospitality
- English
- Presentation skills
Quick apply
1d
HR Coordinator, EOR
Rippling —DUBLIN 2, County Dublin
- Part-time
- Project management
- Human resources
- Organisational skills
Administration & Support Coordinator
Advanced Micro Devices, Inc —Dublin, County Dublin
- Microsoft Powerpoint
- In-person
Project Coordinator
Tate Europe —Dublin, County Dublin
- Full-time
- Microsoft Excel
- ERP systems
- No degree
Quick apply

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Operations Administrator

Business Medical
Santry, County Dublin

Quick apply

Job details

Part-time

Qualifications

Administrative experience
Business development
Communication skills
Time management

Full job description

The Operations Administrator will provide day-to-day operational and administrative support to ensure the smooth running of our consultancy projects and internal processes. This role is central to coordinating client consultations, managing information flow between clients and the Managing Director, supporting financial administration, and helping to build scalable systems as the company grows.

We are a small, but growing consultancy firm based in an accountancy practice, providing specialist business advice to the medical profession.

This is a part-time, office-based role in Santry, working 18–20 hours per week over 4 days, with the opportunity to increase hours as the company expands.

You will work closely with the Managing Director and clients, helping to keep projects on track and the business organised.

Key Responsibilities

1. Consultation Administration

Assist the Managing Director in coordinating all stages of the consultation process from initial enquiry to project close, to include but not limited to:
Schedule client meetings, manage follow-up actions,
Collate and organise client documentation.
Act as a first point of contact for client enquiries via phone, email, and website.
Handle new client registrations, onboarding documentation, and initial information gathering.
Maintain and update the appointment schedule.
Act as the main operational point of contact between the Managing Director and clients throughout engagements.
Coordinate weekly work-in-progress meetings with the Managing Director, record actions, decisions and follow ups.

o Maintain a professional, helpful, and timely response to all client communications.

2. Financial Administration

General financial administration. Record keeping, preparing client invoices and preparing information for bookkeeping.

3. Systems, Processes & SOPs

Compile and maintain a clear set of Standard Operating Procedures (SOPs) across key operational areas.
Identify opportunities to streamline and improve existing processes and tools.
Help implement and maintain simple systems to support efficient operations.

4. Ad Hoc Projects

Assist in coordinating ad hoc projects e.g website redesign, webinar series, various business development initiatives.

Skills & Experience

Essential:

Previous experience in an administrative, operations, or coordinator role (e.g. office admin, project admin, operations assistant).
Strong organisational and time-management skills with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills; confident dealing with clients.
High attention to detail in handling documentation, scheduling, and financial information.
Proficiency with common office software (e.g. Microsoft Office) and willingness to learn new tools.
Comfortable working with basic financial information (spreadsheets).
Able to work on-site in Santry for all scheduled hours (this is not a hybrid or remote role).

Desirable:

Experience:
in a professional services or consultancy environment.
supporting finance/bookkeeping processes.
coordinating small projects.
writing or maintaining SOPs or process documentation.

Personal Attributes

Proactive, with a “can-do” attitude and willingness to take ownership of tasks.
Reliable and consistent, with a strong sense of responsibility and follow-through.
Discreet and professional, able to handle confidential information appropriately.
Comfortable working in a small, growing company where processes are still being refined.
Problem-solver who can anticipate needs and suggest practical improvements.

Salary & Benefits

Salary: Depending on experience.
Hours: 18–20 hours p.w over 4 days (part-time), with potential to increase with growth.
Pension: Auto-enrolment pension scheme.
Office-based role in Santry with the opportunity to grow with the business.

Work Location: In person

Quick apply

Refine Your Search

administration coordinator jobs in dublin 2, d

Operations Administrator

Planner/Scheduling Coordinator - SITE BASED

Executive Administrative Assistant (contract)

Administrator & Site Coordinator

Implementation Coordinator

Global Contracts Coordinator

Social Media Coordinator

Compliance Coordinator

Research Support Coordinator

Christian Louboutin, Stock Controller, Part Time, Permanent

Talent Acquisition Coordinator

Project Coordinator

Discharge Coordinator

Facilities Coordinator

Academic Services Coordinator

Transport and Mobility Training Coordinator (extended)

Facilities Coordinator

HR Coordinator, EOR

Administration & Support Coordinator

Project Coordinator

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