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Facilities Administrator
Apleona Ireland —Donegal, County Donegal
- Full-time
- Microsoft Office
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Facilities Administrator

Apleona Ireland -
Donegal, County Donegal

Quick apply

Job details

Permanent | Full-time

Qualifications

Microsoft Office

Full job description

At Apleona, we are always on the lookout for talented and dynamic individuals to join our team. We are currently searching for a Facilities Administrator at our site in Donegal Town

Shift Pattern Monday to Thursday 08:00 - 16:30 Friday 08:00 - 15;30

Main duties and responsibilities

Submitting reports and preparing presentations, and conducting general research.
Taking inventory and replacing office supplies when necessary.
Creating and updating databases for various forms of data, including personnel and financial information.
Taking minutes in meetings and sending actions to owners.
General Filing and office upkeep, and GRNI Regular Review
Maintaining the training matrix and organising training for existing and new employees. Taking messages and redirecting calls as required.
Raising access requests and accompanying visitors on site, and raising Urgent POs and tracking to completion.
Helpdesk cover when required and Mail room cover if required (holiday or Sickness)
Coordination and scheduling of the maintenance tasks for the mobile team and specialist contractors for planned and reactive works
Input facilities-related data on the Apleona and client CAFM systems regularly to comply with KPI's. Ensure compliance with other non CAFM KPI's also within the area of responsibility
Providing timely reports to the Client & Apleona management that will ensure they are updated on all reactive / projects being conducted on site.
Raising POs, approving invoices, and providing administration support to the management Team
Assist in maintaining auditable records for all in-house and outsourced PPM/reactive activities and ensure all documents are filed in an orderly fashion / reflected on the CAFM system.
Performs any ah hock duties / reasonable requests as assigned by management. Person Specification

Flexible Qualifications and experience

A minimum of 2 years of experience in a similar position.
Excellent Administration skills, Microsoft Office
Flexibility and adaptability
Ability to work well as part of a larger team

We look forward to your application

IND 2

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Facilities Administrator

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