Cosyfill Insulation is an insulation company based in Abbeyfeale Co Limerick. We specialise in insulation services and are currently recruiting an Office Manager.
Role
The Office Manager is a key administrative role within the business, responsible for coordinating day-to-day finance support, HR administration, and general office management.
Reporting directly to senior management, this role acts as a central point of contact for office staff, site-based teams, and external service providers. The successful candidate will have knowledge of the construction industry, familiar with SEAI funded programmes, offer finance support experience, HR and general administration capabilities.
This role is suited to an experienced, detail-focused professional who works well independently and within a team.
Key Responsibilities
1. Administration & Staff Coordination
- Manage weekly staff time-sheets, ensuring accuracy and resolving queries with relevant Team Managers
- Maintain and administer annual leave and absence records.
- Support senior management with recruitment administration, including:
- Advertising vacancies
- Coordinating applications and shortlisting
- Scheduling interviews
- Maintaining recruitment documentation in line with best practice.
- Liaise with external HR consultants on:
- Employment contracts
- HR policies and procedures
- Employee relations queries as required.
- Coordinate performance review schedules with Team Managers and maintain related records.
- Organise staff meetings, wellbeing initiatives, and company social events.
- Coordinate the ordering and distribution of Personal Protective Equipment (PPE).
- Liaise with external Health & Safety providers to coordinate training, inductions, and compliance records.
- Act as a trusted first point of contact for general HR-related queries from office, production, and site teams.
- Promote a professional, respectful, and accountable workplace culture.
2. Account Support & Administration
- Manage the Accounts Payable function, including:
- Processing supplier invoices
- Preparing payment runs for bank upload
- Responding to supplier queries
- Prepare and issue customer invoices and post all revenue transactions in Sage.
- Maintain accurate posting of:
- Supplier invoices
- Customer credits
- Journals and other financial entries.
- Prepare bi-monthly VAT returns for review by senior management/accountants.
- Complete regular bank reconciliations.
- Process employee expenses and prepare related payment batches.
- Manage the shared finance inbox and respond to internal and external finance queries professionally and efficiently.
- Liaise with the company accountant and other external finance providers as required.
- Support senior management with finance-related administration and reporting as needed.
3. Office Management
- Manage day-to-day office operations to ensure a professional and efficient working environment.
- Organise office layout and maintain adequate supplies of stationery, equipment, and consumables.
- Act as the first point of contact for visitors and general email or phone enquiries.
- Coordinate staff rotas for canteen facilities and general office upkeep.
- Support smooth communication between office, workshop, and site-based teams.
Skills & Experience
Essential
- Minimum 3 years’ experience in a finance support / accounts administration role within an SME.
- Demonstrated experience across:
- Accounts Payable
- Accounts Receivable
- Invoicing and revenue posting
- Bank reconciliations.
- Strong working knowledge of accounting systems; Sage experience is highly advantageous.
- Confident handling queries from a wide range of stakeholders, including production and site-based teams.
- Excellent attention to detail and high standards of accuracy.
- Strong organisational skills with the ability to manage multiple priorities.
- Clear, confident communicator with strong interpersonal skills.
- Proficient in Microsoft Office / Google Workspace.
- Strong working level of English (C1 level or equivalent).
Desirable
- Previous experience supporting HR administration activities.
- Experience within the construction sector.
- Experience working in a growing SME where flexibility and initiative are required.
- Familiarity with external service providers.
Skills:
Construction Management, SEAI Programmes, Administration, Financial, Human Resource
Pay: €30,000.00-€38,000.00 per year
Work Location: In person
Pay: €30,000.00-€38,000.00 per year
Benefits:
- Bike to work scheme
- On-site parking
- Work from home
Work Location: In person
