Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will handle a wide range of administrative and clerical tasks to ensure the efficient operation of the office. You will be the point of contact for internal and external stakeholders, providing support to managers and employees.
Key Responsibilities:
- Answer and direct phone calls, emails, and other correspondence
- Organize and schedule appointments
- Maintain filing systems (physical and digital) and update records
- Prepare reports, memos, invoices, letters, and other documents
- Assist in the preparation of regularly scheduled reports
- Order office supplies and maintain inventory levels
- Welcome visitors and provide general support to clients and staff
- Ensure the office operates smoothly on a daily basis
- Maintain confidentiality of sensitive information
Qualifications:
- High school diploma or equivalent
- Proven administrative or office assistant experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong written and verbal communication skills
- Excellent organizational and time management skills
- Ability to prioritize tasks and work independently
- Attention to detail and problem-solving skills
- Professional demeanor and strong interpersonal skills
Preferred Qualifications:
- Experience with office management software (e.g., SMBO, QuickBooks, CRM systems)
Work Environment:
- Office-based role
- Standard business hours, Monday to Friday 9am - 5pm
Job Type: Full-time
Pay: €26,000.00-€29,000.00 per year
Benefits:
Work Location: In person
