Role Overview
The Project Manager will lead a cross-functional transformation program to evaluate, select, and implement integrated solutions for human resources (HR), rostering, payroll, and employee expense refunds. This role is responsible for delivering a scalable, compliant, and user-friendly system landscape that can support multi-entity people operations and financial processes.
Key Responsibilities
Program Leadership
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Lead the end-to-end program lifecycle from initiation through vendor selection, implementation, and post-go-live support.
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Define program scope, objectives, success criteria, and governance structure.
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Develop and manage detailed project plans, timelines, budgets, and resource allocation.
Stakeholder Management
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Collaborate with senior stakeholders across HR, Finance, IT, and Procurement
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Facilitate workshops to gather business requirements and align priorities.
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Provide regular status updates to steering committees and executive sponsors.
Requirements & Solution Design
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Capture and document functional and technical requirements for payroll, HR, rostering, and employee expense management
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Ensure alignment with local compliance, tax regulations, and reporting requirements.
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Define future-state processes and identify opportunities for standardisation and automation.
Vendor Selection
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Working in collaboration with procurement, lead the RFP/RFI process including vendor evaluation, scoring, and selection.
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Coordinate product demonstrations, proof-of-concepts, and reference checks
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Support contract negotiations in collaboration with procurement and legal teams.
Implementation Oversight
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Manage system implementation in partnership with selected vendors, business leads and internal IT teams.
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Oversee data migration, integrations (e.g. finance systems), and testing phases.
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Ensure robust change management, training, and communication plans are executed.
Risk & Governance
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Identify, track, and mitigate program risks and issues.
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Ensure adherence to governance frameworks, timelines, and budget constraints.
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Maintain program documentation and audit readiness.
Key Deliverables:
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Business requirements documentation
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Vendor evaluation and selection assessments
- Implementation roadmap and project plan
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Configured and tested HR, payroll, rostering and employee expense management systems
- Training materials and user adoption strategy
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Post-implementation review and optimisation plan
Skills & Experience
Proven experience managing and delivering large-scale, complex system selection and implementation projects
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Knowledge of HRIS, payroll systems, and employee expense management platforms an advantage.
- Experience with RFP processes and vendor management.
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Ability to clearly articulate project plans, progress reports, and potential roadblocks.
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Excellent stakeholder management and communication skills.
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Strong organisational and problem-solving abilities.
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Familiarity with Agile or hybrid project methodologies.
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Project management certification (e.g., PRINCE2, PMP).
HRI Core Values:
Empowerment
Ambition
Excellence
Pride & Passion
Integrity
Respect
HRI is an equal opportunities employer. Interview candidates will be provided with any necessary reasonable accommodations when called for interview.
