About MBRYONICS
MBRYONICS is at the forefront of free space optical communications. Our product portfolio covers a wide range of emerging technologies from photonic integrated circuits to advanced optical systems and embedded software solutions. Our optical communications systems are integrated and deployed in satellite communications systems. The work is exciting and challenging and is at the forefront of the technology domains. As part of our expansion, we are currently looking for a suitably motivated - Executive Assistant - to join our group.
As an Executive Assistant in the Management department, you will play a critical role in directly supporting C-Suite executives by managing their day-to-day operations and serving as a key liaison between leadership and internal/external stakeholders. This permanent, full-time position requires exceptional organisational skills, sound judgment, and the ability to anticipate needs in a fast-paced, high-demand environment. You will enable executives to focus on strategic priorities by overseeing complex calendar management, coordinating high-impact meetings and events, and ensuring the seamless flow of information and communication across the organization.
What You'll Do
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Provide comprehensive executive support to C-Suite leaders, including calendar, email, and task management.
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Proactively manage complex, dynamic calendars: schedule, prioritize, and coordinate meetings, travel, and events across multiple time zones.
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Serve as the primary point of contact between C-Suite executives and internal/external stakeholders, ensuring professional and timely communication.
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Prepare, edit, and format executive-level documents, presentations, reports, and meeting materials with a high degree of accuracy.
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Coordinate board meetings, leadership offsites, and other executive-level events, including logistics, agendas, minutes, and follow-up actions.
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Arrange and manage complex domestic and international travel itineraries, including transportation, accommodations, and expense reconciliations.
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Track and follow up on key initiatives and action items on behalf of executives, ensuring deadlines and commitments are met.
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Handle confidential and sensitive information with discretion and maintain a high level of professionalism at all times.
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Assist with creating and maintaining efficient administrative processes, tools, and systems to support executive productivity.
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Collaborate with other executive assistants and administrative staff to coordinate cross-functional meetings and company-wide initiatives.
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Manage and process expenses, invoices, and budget-related documentation in line with company policies.
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Identify opportunities to improve workflows and anticipate executive needs, offering proactive solutions and support.
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Perform additional executive and administrative tasks as needed to support the evolving priorities of C-Suite leadership.
Who you are
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Minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role, supporting C-Suite or senior executives.
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Fluency in English with excellent written and verbal communication skills, including professional correspondence and document preparation.
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Proven experience managing complex calendars, travel, and logistics for multiple senior stakeholders in a fast-paced environment.
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Demonstrated ability to exercise discretion and maintain strict confidentiality with sensitive and strategic information.
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Strong organizational skills with exceptional attention to detail and the ability to prioritize and manage multiple tasks and deadlines.
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High level of professionalism, poise, and judgment when interacting with executives, board members, clients, and partners.
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Advanced proficiency with productivity and collaboration tools (e.g., Microsoft Office or Google Workspace, video conferencing platforms, shared calendars).
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Ability to work independently, take initiative, and anticipate needs with minimal direction.
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Strong problem-solving skills and adaptability to changing priorities and schedules.
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Proven track record of supporting senior leaders in a corporate or high-growth environment.
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Comfort working under pressure and handling urgent issues calmly and efficiently.
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Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent professional experience.
What's in it for you
Career Growth: Contribute to a world-class space-age communication program while developing your leadership skills in a state-of-the-art manufacturing environment
Collaboration: Work with talented professionals across disciplines to drive impactful solutions
Innovation: Be part of a team pioneering advancements in manufacturing engineering for cutting-edge FSO systems
Work-Life Balance: Enjoy flexible work schedules and a comprehensive benefits package
If you're ready to take your career to new heights and drive the future of space-age communication, apply now and join the MBRYONICS team as our Executive Assistant.
Diversity, Inclusion and Equal Opportunities
Core ethical values, diversity and inclusion are invaluable to MBRYONICS’ business success. We recognise that the broad perspectives that result from recruiting, developing and retaining a globally diverse workforce promotes innovation and helps us succeed as a business enterprise. It is the policy and practice of the Company to provide equal opportunities to all employees and applicants. The Company will not tolerate discrimination on the basis of gender, race, religion, sexual orientation, gender identity, civil status, family status, disability, age, or membership of the Traveller community.
