O’ Connor Woodwork Solutions is a family run, fourth generation carpentry and joinery company. We specialize in the design and manufacture of joinery for commercial fit outs. We are currently recruiting for an Office Manager (Finance/HR).
Role
The Office Manager (Finance & HR) is a key administrative role within the business, responsible for coordinating day-to-day finance support, HR administration, and general office management.
Reporting directly to senior management, this role acts as a central point of contact for office staff, production teams, site-based fitting teams, and external service providers. The successful candidate will bring strong finance support experience, sound HR administration capability, and the confidence to manage queries across a busy construction environment.
This role is suited to an experienced, detail-focused professional who works well independently and within a team, and thrives in a hands-on SME setting.
Key Responsibilities
1. HR Administration & Staff Coordination
- Manage weekly staff time-sheets, ensuring accuracy and resolving queries with relevant Team Managers
- Maintain and administer annual leave and absence records.
- Support senior management with recruitment administration, including:
- Advertising vacancies
- Coordinating applications and shortlisting
- Scheduling interviews
- Maintaining recruitment documentation in line with best practice.
- Liaise with external HR consultants on:
- Employment contracts
- HR policies and procedures
- Employee relations queries as required.
- Coordinate performance review schedules with Team Managers and maintain related records.
- Organise staff meetings, wellbeing initiatives, and company social events.
- Coordinate the ordering and distribution of Personal Protective Equipment (PPE).
- Liaise with external Health & Safety providers to coordinate training, inductions, and compliance records.
- Act as a trusted first point of contact for general HR-related queries from office, production, and site teams.
- Promote a professional, respectful, and accountable workplace culture.
2. Finance Support & Administration
- Manage the Accounts Payable function, including:
- Processing supplier invoices
- Preparing payment runs for bank upload
- Responding to supplier queries
- Prepare and issue customer invoices and post all revenue transactions in Xero.
- Maintain accurate posting of:
- Supplier invoices
- Customer credits
- Journals and other financial entries.
- Prepare bi-monthly VAT returns for review by senior management/accountants.
- Complete regular bank reconciliations.
- Process employee expenses and prepare related payment batches.
- Manage the shared finance inbox and respond to internal and external finance queries professionally and efficiently.
- Liaise with the company accountant and other external finance providers as required.
- Support senior management with finance-related administration and reporting as needed.
3. Office Management
- Manage day-to-day office operations to ensure a professional and efficient working environment.
- Organise office layout and maintain adequate supplies of stationery, equipment, and consumables.
- Act as the first point of contact for visitors and general email or phone enquiries.
- Coordinate staff rotas for canteen facilities and general office upkeep.
- Support smooth communication between office, workshop, and site-based teams.
Skills & Experience
Essential
- Minimum 5 years’ experience in a finance support / accounts administration role within an SME.
- Demonstrated experience across:
- Accounts Payable
- Accounts Receivable
- Invoicing and revenue posting
- Bank reconciliations.
- Strong working knowledge of accounting systems; Xero experience is highly advantageous.
- Confident handling queries from a wide range of stakeholders, including production and site-based teams.
- Excellent attention to detail and high standards of accuracy.
- Strong organisational skills with the ability to manage multiple priorities.
- Clear, confident communicator with strong interpersonal skills.
- Proficient in Microsoft Office / Google Workspace.
- Strong working level of English (C1 level or equivalent).
Desirable
- Previous experience supporting HR administration activities.
- Experience within the construction, joinery, or manufacturing sector.
- Experience working in a growing SME where flexibility and initiative are required.
- Familiarity with external HR and Health & Safety providers.
Benefits
- Competitive salary
- 20 Days annual leave
- Bike to work scheme
- Company pension
- Company events
Skills:
Finance Administration
Pay: €35,000.00-€46,000.00 per year
Work Location: In person
