With over 58 years of service to the people of Clare; Clarecare is a professional social enterprise organisation with charitable status, providing a range of people centred social services to individuals and families in County Clare. Current services provided include Family Support, Elderly Care Services, Counselling and Bushypark Residential Addiction Treatment Centre. Clarecare's headquarters are based in Ennis with local offices in Shannon, Kilrush, Killaloe and Ennistymon.
Further information is available on: www.clarecare.ie www.bushypark.ie
JOB DESCRIPTION
Job Title: Accounts Assistant - Finance Department
Job Location: The position is based in Ennis, Co. Clare and may from time to time, require some travel to other Clarecare locations. This position is an on-site role. Hybrid/Remote working does not apply.
Reporting to: Head of Finance. Reporting structures are subject to change.
Hours of Work: This is a permanent role, subject to successful completion of a 6-month probationary period. We welcome applications from candidates interested in both full-time and part-time working arrangements.
Full-time hours:
The full-time working week is 37.5 hours, Monday to Friday inclusive. Normal working hours are 9.30am to 5.00pm, with a 30-minute lunch break. Flexibility and a willingness to work outside normal working hours may occasionally be required.
Part-time hours:
Part-time working arrangements will be considered, with a minimum commitment of 22.5 hours per week. Hours will be worked Monday to Friday, with the specific working pattern agreed with the successful candidate, taking account of service requirements and operational needs.
Annual Leave: 26 days annual leave per annum, excluding Public Holidays, for full-time employees. Part-time employees will receive a pro-rata entitlement based on their contracted hours.
RESPONSIBILITIES OF THE POSITION:
Key Responsibilities include:
Manage Purchase Order System - SmartOffice.
o Template supplier invoices
o Check invoice against purchase orders and goods received note
o Coding supplier invoices
o Upload supplier invoices to Sage accounts system once all matched
Handling supplier queries on a timely basis.
Review Aged Creditors at month end and prepare supplier reconciliations.
Maintain a register of current suppliers and ongoing review of contracted goods and services.
Analysis of supplier costs and investigation of variances.
Support cash handling and bank lodgments.
Reconcile petty cash returns for each area and post journals to Sage accounts system.
Reconcile thrift shop receipts and meal receipts and post journals to Sage accounts system.
Adhere to strong internal controls to ensure best practice.
Perform ad hoc duties as may be required from time to time.
General Responsibilities include:
To report to the Head of Finance.
To adhere to Clarecare's policies and procedures in relation to all work with Clarecare.
To maintain files in accordance with Clarecare's standards in order to ensure that good record keeping practices are in place.
To maintain strict principles of confidentiality in all areas of work.
To support the work of various departments/services within Clarecare.
To perform other duties appropriate to the office as may be assigned to you by the Head of Finance.
REQUIREMENTS/QUALIFICATIONS FOR THE POSITION:
Essential Requirements:
Using Accounts applications preferably Sage, have a minimum of 2 years relevant experience.
Strong technical, organisational and attention to detail skills, with the ability to meet strict deadlines.
Proven interpersonal skills with the ability to work on own initiative and as part of a team.
Excellent computer skills including accounts applications, MS Excel, Word, Outlook.
Flexibility to meet changes in working requirements.
Ability to communicate at all levels in the organisation.
Ability to maintain the principles of confidentiality in all areas of work.
A positive 'fit to work' medical.
Two positive written employment references (current & most recent employers).
Desirable:
Accounting Technician Qualified or equivalent.
Experience of using a Purchase Order Matching System
Experience of using Sage 50 Accounts.
Used to working to month end deadlines.
A knowledge of the philosophy and & ethos of Clarecare.
SALARY & BENEFITS:
The gross salary per annum for full-time role is €33,942 (prorated for part-time applicants) and will be paid monthly into a nominated Bank Account by EFT. In addition, and subject to funding, a further 2% salary increase will apply from 1st October 2026. This will apply to both full-time and part-time role on a pro-rata basis where applicable. This however, should not be interpreted as providing for any additional salary increases beyond the above stated terms as Clarecare is a part-funded (Section 39 entity) and not a fully funded (Section 38) Agency.
26 days annual leave per annum, excluding Public Holidays, for full-time employees. Part-time employees will receive a pro-rata entitlement based on their contracted hours.
Free access to Employee Assistance Programme Services via VHI.
Defined Contribution Pension Scheme Membership on successful completion of probation (6 months duration). My Future Fund Pension Membership on commencement of employment until successful completion of probation (mandatory).
Access to Sick Pay Scheme on successful completion of probation (6 months duration).
Cycle to Work Scheme.
NOTE: The above list of duties is not exclusive or exhaustive. Unforeseen policy changes or emerging needs may create new and different demands on the position. The post holder will be required to undertake such tasks as may reasonably be expected within the scope of the role.
