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Executive Assistant f/m
Zimmer Biomet —Shannon, County Clare
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
17h

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Executive Assistant f/m
Zimmer Biomet —Shannon, County Clare
Take accurate meeting minutes and track actions to completion. Confident communicator with all levels of the organisation.
17h

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Executive Assistant f/m

Zimmer Biomet -
Shannon, County Clare

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Job details

Full-time
17 hours ago

Benefits

Wellness program

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
SAP
Microsoft Office
Continuous improvement
Manufacturing
Communication skills
Time management

Full job description

At Zimmer Biomet, we believe in pushing the boundaries of innovation and driving our mission forward. As a global medical technology leader for nearly 100 years, a patient’s mobility is enhanced by a Zimmer Biomet product or technology every 8 seconds.

As a Zimmer Biomet team member, you will share in our commitment to providing mobility and renewed life to people around the world. To support our talent team, we focus on development opportunities, robust employee resource groups (ERGs), a flexible working environment, location specific competitive total rewards, wellness incentives and a culture of recognition and performance awards. We are committed to creating an environment where every team member feels included, respected, empowered and recognised.

What You Can Expect

The Executive Assistant is partnering closely with the Director of Manufacturing in his daily work. This position is central and delivers high-level administrative, organisational, and coordination support to ensure the smooth and effective functioning of the Manufacturing leadership team. Acting as a central point of contact, the role facilitates seamless communication between the Director, senior leadership, internal teams, and external stakeholders.

This position requires a highly proactive, resourceful individual who can operate independently, manage competing priorities, and handle a broad range of responsibilities with professionalism, discretion, and sound judgment.

How You'll Create Impact

Provide comprehensive PA support to the Director of Manufacturing, including diary management, meeting scheduling, and travel arrangements-
Act as a gatekeeper, managing correspondence, emails, calls, and requests efficiently
Prepare agendas, presentations, reports, and briefing materials for leadership and operational meetings
Take accurate meeting minutes and track actions to completion
Coordinate manufacturing directors Calendar including coordination/agendas of leadership meetings such as offsite and townhalls
Support preparation and collation of KPI dashboards, production reports, and operational updates
Assist with planning and logistics for site visits, audits, customer visits, and inspections
Create of PO’s & resolving issues with open PO’s, manage stationary account & ADP delegate for leaders
Serve as a key point of contact between the Director of Manufacturing and internal/external stakeholders
Draft & distribute communications on behalf of the Director/Leadership team
Develop strong relationship with Corporate Communications Team
Identify opportunities to streamline processes
Support continuous improvement initiatives by improving coordination, visibility, and follow-through

What Makes You Stand Out

Proven experience in a PA, Executive Assistant, or Senior Administrator role
Strong organisational & time-management skills with ability to manage multiple priorities and complex calendars
Excellent written and verbal communication skills
Interest and ability to build strong internal communication tools
High level of discretion and professionalism
Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Digital Software Package experience & proficiency such as MSOffice, SAP, Ariba
Familiarity with manufacturing KPIs, operational reporting, or continuous improvement environments
Experience coordinating audits, site visits, or regulated environments
Proactive, adaptable, and solutions-focused
Strong attention to detail
Confident communicator with all levels of the organisation

Travel Expectations

Ideally, the Executive assistant has the flexibility to travel between the 2 manufacturing sites based in Galway and Shannon, Co. Clare.

EOE/M/F/Vet/Disability

Apply Now

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