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Accounts & Administrative Assistant
Robert Kee, Laghey, Co. Donegal —Laghy, County Donegal
- Full-time
- Microsoft Excel
- English
- Microsoft Office
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3d

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Accounts & Administrative Assistant
Robert Kee, Laghey, Co. Donegal —Laghy, County Donegal
*Store Assistance:* Providing practical support such as general labeling and price-tagging for the retail stores. Microsoft Office: 1 year (preferred).
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3d

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Accounts & Administrative Assistant

Robert Kee, Laghey, Co. Donegal
Laghy, County Donegal

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Job details

Full-time
3 days ago

Benefits

On-site parking

Qualifications

Microsoft Excel
Accounting software
English
Microsoft Office
Data entry
Communication skills

Full job description

We are looking for a highly organized and detail-oriented individual to join our team. This role is central to our daily operations, primarily focusing on accounts payable for our Circle K Petrol Station, while providing essential administrative support to the broader business.

Key Responsibilities

1. Accounts Payable & Financial Support

Invoice Processing: High-volume processing of supplier invoices for our Petrol Station.
Matching: Verifying and matching delivery dockets to invoices to ensure accuracy in goods received.
Expense Management: Processing general business expense invoices and ensuring correct coding.
Reconciliations: Performing regular supplier account reconciliations to ensure all balances are accurate and up to date.

2. Compliance & Reporting

Tax Returns: Assisting with the preparation and submission of VIES and Intrastat returns.
Operational Reporting: Generating and distributing daily/weekly reports for various internal departments.
Payroll Support: Assisting in the collection and processing of staff timesheets for payroll entry.
HACCP Support: Assisting in the collection & processing of Food Hygiene documents

3. Administrative & Store Support

Documentation: Maintaining our filing system and following established documentation procedures to ensure audit readiness.
Store Assistance: Providing practical support such as general labeling and price-tagging for the retail stores.
General Office Duties: Assisting the management team with ad-hoc administrative tasks as required.

Candidate Profile

Essential Skills:

Numerical Accuracy: A high level of precision when dealing with figures and data entry.
Organizational Skills: The ability to manage multiple priorities and meet deadlines in a busy environment.
Tech Savvy: Proficiency in Microsoft Excel and experience with accounting software.
Detail Oriented: A "eagle eye" for matching dockets and spotting discrepancies.

Experience:

Previous experience in an Accounts Assistant role is preferred, however not mandatory for the right candidate.
Experience within the retail & fuel sector is a significant advantage.
Familiarity with VIES/Intrastat reporting is highly desirable but training can be provided.

This position is for you if you have

Excellent communication and interpersonal skills remaining professional and courteous at all times.
Good team player with a flexible, cooperative & positive attitude.

Availability to work some Saturdays

Job Types: Full-time, Contract

Benefits:

On-site parking

Application question(s):
*
Will you be able to reliably commute to Laghey, Co. Donegal F94D329 for this job?

Experience:

Microsoft Office: 1 year (preferred)
Administration: 1 year (preferred)

Language:

English (required)

Work authorisation:

Ireland (required)

Work Location: In person

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