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Installation Project Manager
Petrocourt Ltd —Ballina, County Mayo
- €50,000–€60,000 a year
- Microsoft Excel
- Accounting
- Business
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Installation Project Manager

Petrocourt Ltd
Ballina, County Mayo

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Job details

Permanent
€50,000–€60,000 a year

Benefits

On-site parking

Qualifications

Sage
Microsoft Excel
Accounting software
Accounting
Project management software
Business
Accounting
Communication skills

Full job description

About the Role

We are looking for a proactive and highly organised Installations Project Manager to play a central role in the smooth running of our installation business. This position sits at the intersection of project coordination and financial administration, providing essential support to both our operational and finance teams. The successful candidate will be a key point of contact for project documentation, job costing, invoicing, and financial reporting across our installation projects.

Key Responsibilities

Set up and maintain project files from contract award through to final completion, ensuring all documentation is accurate, current, and accessible
Issue and track purchase orders, subcontractor orders, and variation orders in line with project requirements
Coordinate with project managers, site supervisors, and installation teams to monitor project progress and ensure administrative milestones are met
Manage the preparation and submission of project documentation including programmes, RAMS, O&M manuals, handover packs, and completion certificates
Maintain the project management system and ensure all job records, labour allocations, and material costs are kept up to date
Track project timelines and flag delays, scope changes, or cost overruns to the project manager or director
Liaise with clients, main contractors, and consultants regarding project status, documentation requirements, and site access coordination
Assist with tender administration including collating documentation, managing submission deadlines, and filing returned tenders
Approve supplier and subcontractor invoices, matching against purchase orders and delivery records prior to approval
Maintain accurate job costing records, reconciling budgeted versus actual costs on a project-by-project basis and reporting variances
Manage subcontractor payment applications, retention tracking, and final account reconciliations
Maintain organized records of all financial transactions, contracts, warranties, and insurance documents
Manage incoming and outgoing correspondence relating to projects and finance, ensuring timely responses
Support the procurement process by obtaining quotes, comparing suppliers, and maintaining an approved supplier register
Collate weekly timesheets and site attendance records for payroll processing
Assist directors and managers with ad-hoc reporting, presentations, and administrative tasks as required
Ensure compliance with company policies, GDPR requirements, and document retention procedures

Skills & Experience Required

Minimum 4–5 years' experience in a project administration, financial administration, or combined role — ideally within the installation, construction, or engineering sector
Strong working knowledge of accounting principles including invoicing, purchase ledger, job costing, and basic month-end processes
Proficiency in accounting software such as Sage
Experience using project management software
Advanced Microsoft Excel skills; confident working with spreadsheets, formulas, and reports
Excellent attention to detail with the ability to manage multiple projects and priorities simultaneously
Strong written and verbal communication skills, with confidence liaising with clients, contractors, and suppliers
Ability to work independently and use initiative while also contributing effectively as part of a team

Desirable Qualifications

Bookkeeping/accounting qualification
Degree in Business Administration, Finance, or a related field

Key Attributes

Highly organised with a methodical approach to workload management
Commercially aware and able to understand the financial dynamics of project-based work
Calm under pressure with a positive, solution-focused attitude
Discreet and professional when handling sensitive financial or contractual information
A natural communicator who builds strong working relationships across all levels of the business

What We Offer

Competitive salary, dependent on experience
A varied and interesting role within a thriving installation business

Pay: €50,000.00-€60,000.00 per year

Benefits:

On-site parking

Work Location: In person

Quick apply

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